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Taylorville Community Pleasure Driveway
& Park District
Board of Trustees
Meeting Notices 2022 Year


2022 Board of Trustees Regular Monthly Meeting Dates
Monday, January 24, 2022
Monday, February 28, 2022
Monday, March 28, 2022
Monday, April 25, 2022
Tuesday, May 23, 2022
Monday, June 27 2022

Monday, July 25, 2022
Monday, August 22, 2022
Monday, September 26, 2022
Monday, October 26, 2022
Monday, November 28, 2022

Tuesday, December 27, 2022


The Finance Committee will meet on the above scheduled dates at 6:30 p.m. prior to the Board of Trustee’s meetings convening at 7:00 p.m. in the Manners Park administrative office board room.


________________________________________________________________________________________________________________

BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK DINING HALL

Monday, January 24, 2022 7:00 P.M.

 

The regular monthly meeting was called to order by President Marlane Miller at 7:00 p.m. with pledge of allegiance.

 

Roll Call: President Marlane Miller, Trustees Sue Phillips, Tanya Reno, Don Bragg, Jeff Hancock, Teri Greer, Cheryl Dagon and Secretary Lisa Morillo.  Attorney Quinn Broverman was not present.

 

Trustee Reno motioned to approve November 22, 2021 minutes; the motion was seconded by Trustee Greer. Roll call vote carried the motion, all in favor.

 

Taylorville Park District

TREASURER’S REPORT

As of November 30, 2021       

 

 

Beginning Balance  10/31/2021                                      $   980,372.80

                                                                           

Cash Receipts                                                                        $     43,206.98

 

Cash Disbursements                                                $     74,742.77

 

 Balance as of 11/30/2021                                                  $   949,340.54

 

 

 

Taylorville Park District

TREASURER’S REPORT

As of December 31, 2021       

 

 

Beginning Balance  11/30/2021                                      $   949,340.54

                                                                           

Cash Receipts                                                                        $     35,788.73

 

Cash Disbursements                                                 $     57,608.63

 

 Balance as of 12/31/2021                                                   $   927,520.64

 

Taylorville Park District

FUND BALANCES 11/30/2021

 

IMRF FUND                                                                                                  $     74,652.13

1st Distribution 2020 Property Taxes                                                             $       55,150.92       

2nd Distribution 2020 Property Taxes                                                            $         1,452.92

3rd Distribution 2020 Property Taxes                                                            $         6,836.73

4th Distribution 2020 Property Taxes                                                            $            324.19

5th Distribution 2020 Property Taxes                                                            $          1,196.24

 

SOCIAL SECURITY FUND                                                                       $     47,197.12

1st Distribution 2020 Property Taxes                                                             $        18,884.51

2nd Distribution 2020 Property Taxes                                                            $          2,084.94

3rd Distribution 2020 Property Taxes                                                            $          9,809.81

4th Distribution 2020 Property Taxes                                                            $             465.16

5th Distribution 2020 Property Taxes                                                            $          1,716.47

 

BOND FUND                                                                                                $     66,607.25

1st Distribution 2020 Property Taxes                                                            $        13,160.69

2nd Distribution 2020 Property Taxes                                                           $          6,088.90       

3rd Distribution 2020 Property Taxes                                                            $        28,649.36

4th Distribution 2020 Property Taxes                                                            $          1,358.41

5th Distribution 2020 Property Taxes                                                            $          5,012.75

 

PARK DISTRICT, AQUARIUM

& MUSEUM FUND                                                                                   $     37,361.91

1st Distribution 2020 Property Taxes                                                           $       21,400.42        

2nd Distribution 2020 Property Taxes                                                          $         2,361.82

3rd Distribution 2020 Property Taxes                                                           $       11,112.56

4h Distribution 2020 Property Taxes                                                           $            526.94

5th Distribution 2020 Property Taxes                                                           $         1,944.39

 

Taylorville Park District                        

Improvement at Lakeshore Golf Course Fund                                   $       4,576.19

 

Taylorville Park District

FUND BALANCES 12/31/2020

 

IMRF FUND                                                                                               $     71,897.44

 

SOCIAL SECURITY FUND                                                                    $     43,163.87

 

BOND FUND                                                                                             $     39,255.67

 

PARK DISTRICT, AQUARIUM

& MUSEUM FUND                                                                                   $     37,368.26

 

Taylorville Park District                        

Improvement at Lakeshore Golf Course Fund                                    $       4,576.19

 

Trustee Reno motioned to accept the November/December 2021 Treasurer’s Report & Fund Balances as submitted. Trustee Greer seconded the motion.  Roll call vote carried the motion, all in favor.

 

GUESTS

NEW BUSINESS

President Marlane Miller informed the Board that she was approached by a family member of a resident, who resided at 901 W. Webster and recently passed, if the Taylorville Park District would be interested in purchasing the home. Although greatly appreciated, the Board stated the park district would not be interested in purchasing.

Jason Boldig with Lake Shore Golf Course presented the Board with three (3) bids for a replacement of an AC Unit.  He received bids from Yard Heating and Cooling,

Jansen’s Heating & Air, and Blakely Heating, Cooling, & Plumbing. After much discussion the Board decided on Blakely Heating, Cooling, & Plumbing.  Trustee Reno motioned to accept the bid from Blakely Heating, Cooling, & Plumbing.  Trustee Phillips seconded the motion.  Roll call vote carried the motion, all in favor.

 

OLD BUSINESS

REPORTS

Maintenance Superintendent – Superintendent Gary Brown reported they have been working on taking down Christmas in the Park and working on new endeavors for next year’s Christmas in the Park.

 

Office Administrator/Secretary – Office Administrator, Lisa Morillo reported that all year end taxes, 1099’s and W2’s are completed.  She presented the Board with a breakdown for the totals from 2021 Christmas in the park:

 

Christmas In The Park 2021

16 Days

Car Count

Donation Booth Deposit

Friday

10-Dec

437

 $   1,355.96

Saturday

11-Dec

625

 $   2,703.38

Sunday

12-Dec

452

 $   1,672.50

Monday

13-Dec

398

 $      979.77

Tuesday

14-Dec

442

 $   1,197.86

Wednesday

15-Dec

303

 $   1,015.26

Thursday

16-Dec

371

 $   1,153.49

Friday

17-Dec

476

 $   1,747.68

Saturday

18-Dec

686

 $   2,923.31

Sunday

19-Dec

465

 $   2,195.64

Monday

20-Dec

305

 $   1,170.23

Tuesday

21-Dec

486

 $   1,498.72

Wednesday

22-Dec

456

 $   1,725.44

Thursday

23-Dec

582

 $   2,459.73

Friday

24-Dec

740

 $   3,061.07

Saturday

25-Dec

404

 $   1,652.82

TOTALS

7,628

 $ 28,512.86

 

A 2022 Board of Trustees Regular Monthly Meeting Dates was distributed to all board members along with an updated phone list.  Also, she informed the board of a Virtual Meeting on Monday, February 14, 2022 at 10:00 a.m. for the Illinois Association of Park Districts 2022 Joint Legislative Breakfast.

 

Recreation Director – Director Baily Hancock reported December 4, 2021 was the Taylorville Christmas Parade. The Park Districts float won first place with a prize of $150.00. On December 7, she was on the radio discussing Christmas in the Park.  The Jingle Bell Walk was on December 9, and the amount of response was so great that she stated next year possibly adding another day for the Jingle Bell Walk.   Director Hancock reported on all Christmas in the Park events which included:  Jingle Bell Walk, Super with Santa, Soup with Santa, Kids & Kritters, Bake-Off, Paint Party, and Kid’s Cookie and Craft night.  Also, there is a Staff Meeting on February 2, 2022 for employees to meet with the AFLAC representative.  On January 13, 2022 the Senior Lunch was held with ham and beans being served. She met with Talon Noreuil, a representative with AmeriCorps Seniors to discuss their volunteer program.  It was also discussed to opening a bank account for the pool renovations. With that she reported a Pool Committee has been set up and the first meeting will take place on January 26, 2022 at 6:00 p.m.  New tennis/pickle ball bids are out and she has requested them to be sent back before the February 28, 2022 Board Meeting.  A Budget Meeting is set for Tuesday; February 15, 2022 at 1:30 p.m. 

 

Trustee Reno motioned to accept the reports as given. Trustee Greer seconded the motion. Roll call vote carried the motion, all in favor.

COMMITTEE REPORTS

Finance CommitteeApproval for Payment of Bills. Trustee Phillips motioned to pay the monthly bills totaling $7,618.88 for December 2021 and $3,191.68 for January 2022, Trustee Greer seconded. Roll call vote carried the motion, all in favor.

 

EXECUTIVE SESSION

 

 ADJOURNMENT

There being no further discussion, President Miller moved to adjourn at 7:30 p.m. and Trustee Reno motioned to adjourn, Trustee Hancock seconded the motion.  Roll call vote carried the motion, all in favor.  The next regularly scheduled monthly meeting will be held on MONDAY,  February 28, 2021 AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District Dining Hall, inside Manners Park.  Prior notice will be posted.

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK DINING HALL

Monday, January 24, 2022

7:00 P.M.

  

AGENDA

  I.         Call to Order

 II.         Pledge of Allegiance

III.         Roll Call

IV.         Treasurer's Report

              November and December 2021

V.          Guests and/or Correspondence 

VI.         NEW BUSINESS

              A.  Lake Shore Golf Course – Jason Boldig – HVAC Proposals

IX.        OLD BUSINESS

 X.         Reports

              A.  Maintenance Superintendent

              B.  Office Administrator/Secretary   

              C.  Recreation Director

  XI.       Committee Reports

              A. Finance Committee – Approval for Payment of Bills December 2021/January 2022

XII.       Executive Session

XIII.      Possible Action on Matters Discussed in Executive Session

XIV.      Adjournment

 

BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK DINING HALL

Monday, November 22, 2021 7:00 P.M.

 

The regular monthly meeting was called to order by President Marlane Miller at 7:00 p.m. with pledge of allegiance.

 

Roll Call: President Marlane Miller, Trustees Sue Phillips, Tanya Reno, Don Bragg, Jeff Hancock, Teri Greer. and Cheryl Dagon. Attorney Quinn Broverman was not present.

 

Trustee Reno motioned to approve October 25, 2021 minutes; the motion was seconded by Trustee Phillips. Roll call vote carried the motion, all in favor.

 

Taylorville Park District

TREASURER’S REPORT

As of October 31, 2021          

 

 

Beginning Balance  09/30/2021                         $ 1,098,383.94

                                                                           

Cash Receipts                                                            $    -21,275.87

 

Cash Disbursements                                       $     96,735.27

 

 Balance as of 10/31/2021                                       $   980,372.80                                          

 

Taylorville Park District

FUND BALANCES

 

IMRF FUND                                                                                                  $     69,616.95

1st Distribution 2020 Property Taxes                                                              $       55,150.92       

2nd Distribution 2020 Property Taxes                                                             $         1,452.92

3rd Distribution 2020 Property Taxes                                                              $         6,836.73

4th Distribution 2020 Property Taxes                                                              $            324.19

 

SOCIAL SECURITY FUND                                                                        $     40,234.94

1st Distribution 2020 Property Taxes                                                              $        18,884.51

2nd Distribution 2020 Property Taxes                                                             $          2,084.94

3rd Distribution 2020 Property Taxes                                                              $          9,809.81

4th Distribution 2020 Property Taxes                                                              $             465.16

 

BOND FUND                                                                                                 $     89,348.84

1st Distribution 2020 Property Taxes                                                              $        13,160.69

2nd Distribution 2020 Property Taxes                                                             $          6,088.90       

3rd Distribution 2020 Property Taxes                                                              $        28,649.36

4th Distribution 2020 Property Taxes                                                              $          1,358.41

  

PARK DISTRICT, AQUARIUM

& MUSEUM FUND                                                                                        $      23,762.24

1st Distribution 2020 Property Taxes                                                              $       21,400.42        

2nd Distribution 2020 Property Taxes                                                             $         2,361.82

3rd Distribution 2020 Property Taxes                                                              $       11,112.56

4h Distribution 2020 Property Taxes                                                               $            526.94

 

Taylorville Park District                         

Improvement at Lakeshore Golf Course Fund                              $       4,576.19

 

Trustee Bragg motioned to accept the Treasurer’s Report & Fund Balances as submitted for October 2021 Trustee Reno seconded the motion.  Roll call vote carried the motion, all in favor.

 

GUESTS

Megan Bryant along with Evan Mitchell requested from the Board an area within the Park District for a future Skate Park.  President Miller stated that the Park District had an area available at the Don Bragg Sports Complex. She also mentioned that the Park District does not have money available to build the Skate Park and a long term intergovernmental agreement with the City of Taylorville and the Skate Park Committee would have to be in place. They would need to gather information and present a proposal to the Park Board.  She also said that they would be financially responsible for the construction and fund raising of said park. After much conversation, Trustee Hancock motioned to grant the area at the Don Bragg Sports Complex, Trustee Greer seconded the motion.  Roll call carried the motion, all in favor.

 

NEW BUSINESS

Employee Christmas Party.  It was decided that instead of a party, gift cards for $50.00 would be issued to employees at their choice of local restaurants. Trustee Reno motioned to accept giving of $50.00 gift cards and Trustee Phillips seconded the motion.  Roll call vote carried the motion, all in favor.

 

Employee Christmas Bonuses.  It was decided that full-time employees would receive a Christmas Bonus of $150.00 and our yearly part-time employees would receive a bonus of $75.00. Trustee Reno motioned to accept the giving of Christmas Bonuses and Trustee Phillips seconded the motion.  Roll call voted carried the motion, all in favor.

 

OLD BUSINESS

REPORTS

Maintenance Superintendent – Superintendent Gary Brown reported they have been working on Christmas in the Park.  Morse Driveways sent an email stating they will be making repairs to the area they had done on November 12, 2021. This will take place in the Spring of 2022.  It was discussed to possibly have them do the work for next year’s roadwork.    

 

Office Administrator/Secretary – Office Administrator, Lisa Morillo reported that the Park District had received $6,880.07 from IPARKS for reimbursement of storm damage which occurred on August 12, 2021.  She also informed the board she had attended the on-line 2021 Legal Symposium.  The 4th disbursement totaling $11,713.83 was deposited and all monies transferred to respective accounts.

  

Recreation Director – Report given my Trustee Hancock.  Director Bailey Hancock informed the Board the Senior Lunch for Thanksgiving was a success and the next lunch will be on Wednesday, December 8, 2021, where a breakfast brunch will be served.  Director Hancock also was a guest speaker for The Kiwanis Club Luncheon on November 9, 2021.  She stated that the Don Bragg Sports Complex concession stand has been closed for the season.  The dining hall is complete and ready for Christmas in the Park and flyers were taken to schools with programs and schedule of events for Christmas in the Park.  Trustee Reno motioned to accept the reports as given. Trustee Phillips seconded the motion. Roll call vote carried the motion, all in favor.

COMMITTEE REPORTS

Finance CommitteeApproval for Payment of Bills. Trustee Hancock motioned to pay the monthly bills totaling $2,873.89, Trustee Reno seconded. Roll call vote carried the motion, all in favor.

 

EXECUTIVE SESSION 

ADJOURNMENT

There being no further discussion, President Miller moved to adjourn at 7:30 p.m. and Trustee Reno motioned to adjourn, Trustee Greer seconded the motion.  Roll call vote carried the motion, all in favor.  The next regularly scheduled monthly meeting will be held on MONDAY,  December 27, 2021 AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District Dining Hall, inside Manners Park.  Prior notice will be posted.

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK DINING HALL

Monday, November 22, 2021

7:00 P.M.

 

 

AGENDA

 

 

I.      Call to Order

II.     Pledge of Allegiance

III.    Roll Call

IV.    Approval of October 2021 Minutes

V.      Treasurer’s Report

VI.     Guests and/or Correspondence 

           A.  LSGC – Jason Boldig

           B.  Megan Bryant – Skateboard Park

VII.    NEW BUSINESS

           A.  Employee Christmas Bonus

           B.  Employee Christmas Party   

 IX.    OLD BUSINESS

 X.      Reports

           A.  Maintenance Superintendent

           B.  Office Administrator/Secretary   

           C.  Recreation Director

XI.     Committee Reports

          A. Finance Committee – Approval for Payment of Bills November 2021

XII.   Executive Session 

XIII. Possible Action on Matters Discussed in Executive Session

XIV.  Adjournment

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES SPECIAL MEETING

MANNERS PARK DINING HALL

NOVEMBER 2, 2021

AT 1:30 P.M.

 

 

 

 

AGENDA

 

 

 

I.                     Call to Order

II.                    Pledge of Allegiance

III.                   Roll Call

IV.                  Burbach Aquatics, Inc. – Review of Technical Evaluation Report

V.                   Any Other Matters

VI.                  Executive Session

VII.                 Possible Action on Matters Discussed in Executive Session

VIII.                Adjournment

BOARD OF TRUSTEES SPECIAL MEETING MINUTES

MANNERS PARK DINING HALL

 

Tuesday, November 2, 2021 at 1:30 p.m.

 

A special meeting was called to order by Vice-President Tanya Reno at 1:30 p.m. with pledge of allegiance.

 

Roll Call: Vice-President Tanya Reno, Secretary Lisa Morillo, Trustee Sue Phillips, Trustee Don Bragg, Trustee Teri Greer, Trustee Cheryl Dagon, Recreational Director Bailey Hancock, Maintenance Superintendent Gary Brown, and Attorney Quinn Broverman.  President Marlane Miller arrived at 1:35 after roll call. Jeff Hancock was not present.

 

NEW BUSINESS

 

Burbach Aquatics Inc. presented the Board with a PowerPoint Presentation to go over their findings on the Technical Evaluation Report for the Taylorville Park District Swimming Pool.  Much discussion followed. It was agreed to proceed with Phase 1 Step 2 with a Feasibility Study to possibly begin in January 2022. 

 

 ADJOURNMENT

There being no further discussion, President Miller asked for a motion to adjourn at 2:15 p.m. Vice-President Reno motioned, Trustee Phillips seconded the motion.  Roll call vote carried the motion, all in favor.

 

 

 

BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK DINING HALL

Monday, October 25, 2021 7:00 P.M.

 

The regular monthly meeting was called to order by President Marlane Miller at 7:00 p.m. with pledge of allegiance.

 

Roll Call: President Marlane Miller, Trustees Sue Phillips, Tanya Reno, Don Bragg, Jeff Hancock, and Teri Greer. Trustee Cheryl Dagon was not present. Attorney Quinn Broverman was not present.

 

Trustee Reno motioned to approve September 27, 2021 minutes; the motion was seconded by Trustee Phillips. Roll call vote carried the motion, all in favor.

 

Taylorville Park District

TREASURER’S REPORT

As of September 30, 2021      

 

 

Beginning Balance  08/31/2021                                $   906,315.94

                                                                           

Cash Receipts                                                                   $   249,587.52

 

Cash Disbursements                                            $     57,519.52

 

 Balance as of 09/30/2021                                             $ 1,098,383.94                                           

 

Taylorville Park District

FUND BALANCES

 

IMRF FUND                                                                                                  $     69,616.95

1st Distribution 2020 Property Taxes                                                             $       55,150.92       

2nd Distribution 2020 Property Taxes                                                            $         1,452.92

3rd Distribution 2020 Property Taxes                                                            $         6,836.73

 

SOCIAL SECURITY FUND                                                                       $     40,234.94

1st Distribution 2020 Property Taxes                                                             $        18,884.51

2nd Distribution 2020 Property Taxes                                                            $          2,084.94

3rd Distribution 2020 Property Taxes                                                            $          9,809.81

 

BOND FUND                                                                                                 $     89,348.84

1st Distribution 2020 Property Taxes                                                             $        13,160.69

2nd Distribution 2020 Property Taxes                                                            $          6,088.90       

3rd Distribution 2020 Property Taxes                                                             $        28,649.36

 

PARK DISTRICT, AQUARIUM

& MUSEUM FUND                                                                                      $      23,762.24

1st Distribution 2020 Property Taxes                                                             $       21,400.42        

2nd Distribution 2020 Property Taxes                                                            $         2,361.82

3rd Distribution 2020 Property Taxes                                                             $       11,112.56

 

Taylorville Park District                        

Improvement at Lakeshore Golf Course Fund                                   $       4,576.19

 

Trustee Reno motioned to accept the Treasurer’s Report as submitted for September 2021 Trustee Bragg seconded the motion.  Roll call vote carried the motion, all in favor.

 

GUESTS

 

NEW BUSINESS

 

OLD BUSINESS

Disc Golf Course updates.  Waiting to name the new course.  Many people have come out and enjoyed the course.  However, with Christmas in the Park coming up, the baskets will need to be removed for a while since Christmas Displays will be going up.  Time to be determined on removal and replacement once Christmas in the Park is over.

REPORTS

Maintenance Superintendent – Superintendent Gary Brown reported they have been working on Christmas in the Park.  Painting parking spaces, needing more paint and it has been ordered.  Damage to spiral slide is in need of repair and if it cannot be repaired it will need to come down. Two new lawn mowers have been purchased.  Trustee Reno motioned to approve the purchase of the two new mowers and Trustee Greer seconded the motion.  Roll call vote carried the motion, all in favor.

 

Office Administrator/Secretary – Office Administrator, Lisa Morillo presented the Board with a letter from Frist Midstate Inc. in confirming the clearance for the Taxable General Obligation Limited Refunding Park Bonds, Series 2021.  She also reported all third quarterly taxes have been filed and paid.

 

Recreation Director – Director Bailey Hancock informed the Board the Senior Lunch was a success and the next lunch will be on Wednesday, November 10, 2021.  The Christmas float for the park is complete and she has received applications for Little Mr. & Miss Snowflake but needs more applicants between the ages of 5-7.  There will be a Special Meeting on November 2, 2021 at 1:30 p.m. to meet with Burbach Aquatics to review the Technical Evaluation on the pool.

 

Trustee Reno motioned to accept the reports as given. Trustee Phillips seconded the motion. Roll call vote carried the motion, all in favor.

COMMITTEE REPORTS

Finance CommitteeApproval for Payment of Bills. Trustee Phillips motioned to pay the monthly bills totaling $2,183.99, Trustee Greer seconded. Roll call vote carried the motion, all in favor.

 

EXECUTIVE SESSION

 

 ADJOURNMENT

There being no further discussion, President Miller moved to adjourn at 7:15 p.m. and Trustee Phillips motioned to adjourn, Trustee Reno seconded the motion.  Roll call vote carried the motion, all in favor.  The next regularly scheduled monthly meeting will be held on MONDAY,  November 22, 2021 AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District Dining Hall, inside Manners Park.  Prior notice will be posted.

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK DINING HALL

Monday, October 25, 2021

7:00 P.M.

 

 

AGENDA

 

 

   I.     Call to Order

 11.     Pledge of Allegiance

 III.     Roll Call

 IV.     Approval of September 2021 Minutes

 V.       Treasurer’s Report

VI.       Guests and/or Correspondence   

VII.      NEW BUSINESS    

   IX.     OLD BUSINESS

              Disc Golf

.  X.        Reports

              A.  Maintenance Superintendent

              B.  Office Administrator/Secretary   

              C.  Recreation Director

  XI.      Committee Reports

               A. Finance Committee – Approval for Payment of Bills October 2021

XII.     Executive Session 

XIII.   Possible Action on Matters Discussed in Executive Session

XIV.   Adjournment