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Taylorville Community Pleasure Driveway
& Park District
Board of Trustees
Meeting Notices 2020 Year


2020 Board of Trustees Regular Monthly Meeting Dates
Monday, January 27, 2020
Monday, February 24, 2020
Monday, March 23, 2020
Monday, April 27, 2020
Tuesday, May 26, 2020
Monday, June 22, 2020

Monday, July 27, 2020
Monday, August 24, 2020
Monday, September 28, 2020
Monday, October 26, 2020
Monday, November 23, 2020
Monday, December 28, 2020.


The Finance Committee will meet on the above scheduled dates at 6:30 p.m. prior to the Board of Trustee’s meetings convening at 7:00 p.m. in the Manners Park administrative office board room.

NOTICE OF AVAILABILITY OF AUDIT REPORT

OF TAYLORVILLE PARK DISTRICT

Taylorville Community Pleasure Driveway & Park District hereby provides public notice that an audit of its funds for the period March 1, 2017 through February 28, 2018 has been made by Pulley, Martynowski and Blakeman, and that a report of such audit dated May 24, 2018 has been filed with the County Clerk of Christian County, in accordance with 30 ILCS 15/0.01 et seq.  The full report of the audit is available for public inspection at the Taylorville Park District administrative office inside Manners Park during regular business hours 8:00 a.m. to 12:00 p.m. and 1:00 p.m. to 4:00 p.m. Monday through Friday except for holidays.

                                                         Taylorville Community Pleasure Driveway & Park District

                                                        By:  MaryAnn Becker, Secretary

________________________________________________________________________________________________________________

AGENDA

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES SPECIAL MEETING

MANNERS PARK DINING HALL

MONDAY, JUNE 1, 2020

7:00 P.M.

 

 

AGENDA

 

 

                   A. April 2020

                   Michael Mizeur – Mizeur Farms, North Pond Excavation Project

                   A. COVID19 Status for Day Camp, Swimming Pool, and Dining Hall Rentals

 

*Due to COVID 19 and the social distancing guidelines the meeting will be conducted by live broadcast on Taylorville New Country 104.1 FM.  If any person wishing to address the board during the meeting may send an email to TaylorvilleParkDistrict@gmail.com

or call 217-820-9031  *

 

 

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES SPECIAL MEETING

MANNERS PARK DINING HALL

MONDAY, MAY 11, 2020

7:00 P.M.

 

 

AGENDA 

             February 2020

            March 2020

              A. Thirty (30) Day Notice for Public Inspection to File FY Budget 2020/2021

              B. COVID19 Status for Day Camp, Swimming Pool, and Dining Hall Rentals

              A. North Pond Excavation Project

 

*Due to COVID 19 and the social distancing guidelines the meeting will be conducted by live broadcast on Taylorville New Country 104.1 FM.  If any person wishing to address the board during the meeting may send an email to TaylorvilleParkDistrict@gmail.com

or call 217-820-9031  *

 

 

 

NOTICE IS HEREBY GIVEN that the Taylorville Park district has cancelled its regular scheduled monthly board meeting set for Monday, April 27, 2020, in accordance with the safety  guidelines issued by the White House, CDC, and State of Illinois  to slow the spread of the COVID-19 virus.

 

 

 

NOTICE IS HEREBY GIVEN that the Taylorville Park district will cancel its regular scheduled monthly board meeting set for Monday, March 23, 2020, in accordance with the safety  guidelines issued by the White House and CDC  to slow the spread of the virus.

 

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK OFFICE BOARD ROOM

MONDAY, FEBRUARY 24, 2020

7:00 P.M.

 

 

AGENDA

 

 

 

 

 

NOTICE IS HEREBY GIVEN that the Taylorville Park district will meet for a Finance Committee pre-budget discussion on Tuesday, February 18, 2020 at 3:00 P.M.  The meeting will be held in the Manners Park office board room. 

 

 Thank you,

MaryAnn Becker

Office Administrator/Board Secretary

Taylorville Park District

 

*cancelled*

NOTICE IS HEREBY GIVEN that the Taylorville Park district Board of Trustees will meet for a Personnel Committee meeting on Tuesday, February 11, 2020 at 6:00 p.m. in the Manners Park office board room.  On the agenda will be park district employee annual evaluations.    

 

 

Thank you,

MaryAnn Becker

Office Administrator/Board Secretary

Taylorville Park District

 

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK OFFICE BOARD ROOM

MONDAY, JANUARY 27, 2020

7:00 P.M.

 

 

AGENDA

 

                   A.  Resolution 2020-1 Update to the Sexual Harassment Policy

                   B.  Annual Employee Reviews

 

 

NOTICE IS HEREBY GIVEN that the Taylorville Park district Board of Trustees will meet for a Personnel Committee meeting on Tuesday, January 21, 2020 at 6:30 p.m. in the Manners Park office board room. 

 

 

Thank you,

MaryAnn Becker

Office Administrator/Board Secretary

Taylorville Park District

 

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK OFFICE BOARD ROOM

MONDAY, DECEMBER 23, 2019   

3:00 P.M.

 

 

AGENDA

 

 

 

MINUTES

 

BOARD OF TRUSTEES SPECIAL MEETING MINUTES

MANNERS PARK DINING HALL

MONDAY, MAY 11, 2020

7:00 P.M.

 

The special meeting was called to order by President Marlane Miller at 7:05 p.m. with pledge of allegiance.

 

Roll Call:  President Marlane Miller, Secretary MaryAnn Becker, Trustees Sue Phillips, Jeff Hancock, Misty Marucco, Tanya Reno, Robert Steiner, and Attorney Quinn Broverman.  Trustee Kay Champley was present via telephone.

 

Trustee Reno, motioned to approve the February 24, 2020 minutes; the motion was seconded by Trustee Phillips. Voice vote carried the motion, all in flavor.

 

TREASURER’S REPORT - As of February 29, 2020

 

Beginning Balance 1-31-20                                   $ 755,068.02

 

 Cash Receipts                                                           $   50,057.73

 

Cash Disbursements                                                $   37,068.82

 

Balance as of 2-29-20                                             $ 768,056.93

 

Taylorville Park District - FUND BALANCES - As of February 29, 2020

IMRF                                                                                             $   59,280.39

1st Installment 2018 Property Taxes                                                                                          $     13,317.50

2nd Installment 2018 Property Taxes                                                                                         $       1,137.62        

3rd Installment 2018 Property Taxes                                                                                         $       7,851.92

4th Installment 2018 Property Taxes                                                                                         $          603.23

5th Installment 2018 Property Taxes                                                                                         $          892.01                          

 

SOCIAL SECURITY FUND                                                        $   34,306.98

1st Installment 2018 Property Taxes                                                                                          $     16,632.75

2nd Installment 2018 Property Taxes                                                                                         $      1,421.19

3rd Installment 2018 Property Taxes                                                                                         $      9,806.09

4th Installment 2018 Property Taxes                                                                                         $         753.47

5th Installment 2018 Property Taxes                                                                                         $      1,113.83

 

BOND FUND                                                                                    $   52,639.09

1st Installment 2018 Property Taxes                                                                                          $     53,832.30

2nd Installment 2018 Property Taxes                                                                                          $       4,599.36

3rd Installment 2018 Property Taxes                                                                                         $     31,738.63

4th Installment 2018 Property Taxes                                                                                         $       2,438.60

5th Installment 2018 Property Taxes                                                                                         $       3,605.73

 

PARK DISTRICT, AQUARIUM &

MUSEUM FUND                                                                             $     1,956.30

1st Installment 2018 Property Taxes                                                                                          $      10,377.05

2nd Installment 2018 Property Taxes                                                                         $           886.62

3rd Installment 2018 Property Taxes                                                                                         $        6,117.85

4th Installment 2018 Property Taxes                                                                                         $           470.14

5th Installment 2018 Property Taxes                                                                                         $           695.06

 

Taylorville Park District                         

Improvement at Lakeshore Golf Course Fund                            $      4,542.63

 

Trustee Reno motioned to accept the February 2020 Treasurer’s Report as submitted, Trustee Steiner seconded the motion.  Roll call vote carried the motion, all in favor.

 

 

 

TREASURER’S REPORT - As of March 31, 2020

 

Beginning Balance 2-29-20                                   $ 768,056.93

 

 Cash Receipts                                                          $     5,064.45

 

Cash Disbursements                                               $ 43,767.18

 

Balance as of 3-31-20                                             $ 729,354.20

 

Taylorville Park District - FUND BALANCES - As of March 31, 2020

 

IMRF                                                                                                     $   56,507.89                       

 

SOCIAL SECURITY FUND                                                                $   30,728.09

 

BOND FUND                                                                                       $   52,661.44

 

PARK DISTRICT, AQUARIUM &

MUSEUM FUND                                                                                 $     1,956.63

 

Taylorville Park District                         

Improvement at Lakeshore Golf Course Fund                                   $      5,967.63

 

Trustee Marucco motioned to accept the March 2020 Treasurer’s Report as submitted, Trustee Steiner seconded the motion.  Roll call vote carried the motion, all in favor.

 

CORRESPONDENCE AD /OR GUESTS

 

NEW BUSINESS

A.  Thirty (30) Day Notice for Public Inspection to File FY Budget 2020/2021 – Attorney Broverman informed the board the budget is finished and will be left for inspection the next 30 days. Action will be taken to pass the 2020/2021 budget next regular scheduled monthly meeting.

B. COVID-19 Status for Day Camp, Swimming Pool and Dining Hall Rentals. -  President Miller opened up discussion in regards to the Executive order of the Governor, the 5 Phase in steps currently set up for the state and the status of Manners Park Pool and Day Camp.  Recreation Directory Bailey Hancock stated she had reach out to many districts, but had only heard back from one.  She did find about 15 pools have decided to close for the season.  Hancock shared that she had spoken with the local health department and they are optimistic in regards to the COVID numbers being low in the area, that there is a possibility the pool and day camp could open July 1st.  This would entail following rules such as daily temperature checks, but a lot of it is still unknown.

Discussion followed with questions about, cleaning the restrooms, staff checks, and guard training.  It was decided to wait until the Governor makes a decision at the end of the current stay at home order, which runs through May 30th.  The board will have another special Meeting on Monday, June 1, 2020.   It was decided all May Dining Hall bookings will have to been rescheduled or canceled.  The park will remain closed to drive through traffic, but walking, biking, running, tennis and pickle ball are allowed as long as social distancing is practiced.

 

OLD BUSINESS

A. North Pond Excavation Project – President Miller asked if the Maintenance Superintendent had spoken to Mizeur Excavating in regards to the pond project. Attorney Broverman informed the board that Superintendent Brown said that they are currently in the field.  President Miller would like Brown to reach out to Mr. Mizeur and request he attend the next meeting in person or by phone if necessary. 

 

REPORTS

Maintenance Superintendent – Superintendent Gary Brown was not present but reported to staff, they are busy keeping up with the mowing and weeding of the parks. Staff is following all social distancing orders while doing so.

Office Administrator/Secretary – Office Administrator, MaryAnn Becker reported she had received the March collected Relocation Tax in the amount of $11,493.94, on April 22nd, the Bond interest payment was made, the IPRF Safety Grant in the amount of $1,857 had been received and a check from IPARKS in the amount of $3,920.50 for 10% of our net 2019 contribution had been received to assist with risk management efforts related to COVID-19 related loss of incomes.  Becker also received the 20/21 Health Insurance forms and shared the cost is rising, and now based on the plan of the member.  She had no solid figures, but estimates it is looking like a 40-80 increase per employee, monthly. Lastly, she received the Annual IPARKS Insurance bill in the amount of $39,463.00.

Recreation Director – Director Bailey Hancock reported most of her report entailed the information she shared with the board earlier regarding the pool closings and Christian County Health Department.  She is touching base with Ellis in regards to the lifeguard trainings, and they too are waiting for the CDC to set rules. She continues to send inquiring emails and answer questions.

 

Trustee Reno motioned to accept the reports as given. Trustee Phillips seconded the motion. Voice vote carried the motion.

 

COMMITTEE REPORTS

Finance CommitteeApproval for Payment of Bills. Trustee Reno motioned to approve the bills paid in March and the bills paid in April.  Trustee Hancock seconded. Roll call vote carried the motion, all in favor.

ADJOURNMENT

There being no further discussion, Trustee Reno moved to adjourn at 7:38 p.m. and Trustee Steiner seconded the motion.  Voice vote carried the motion.  The next special monthly meeting will be held on MONDAY, JUNE 1, 2020 AT 7:00 P.M. in the Manners Park Dining Hall inside Manners Park.  Prior notice will be posted.

 

 

BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

MONDAY, FEBRUARY 24 7:00 P.M.

 

The regular monthly meeting was called to order by President Marlane Miller at 7:08 p.m. with pledge of allegiance.

 

Roll Call: President Marlane Miller, Secretary MaryAnn Becker, Trustees Sue Phillips, Jeff Hancock, Misty Marucco, Kay Champley, Robert Steiner, Tanya Reno and Attorney Quinn Broverman.

 

Trustee Phillips, motioned to approve the January 27, 2020 minutes; the motion was seconded by Trustee Reno. Voice vote carried the motion, all in flavor.

 

TREASURER’S REPORT - As of January 31, 2020

 

Beginning Balance 12-31-19                                 $ 844,620.58

 

Cash Receipts                                                            $    -442.67

 

Cash Disbursements                                                $    89,109.89

 

Balance as of 1-31-20                                             $ 755,068.02

 

Taylorville Park District - FUND BALANCES - As of January 31, 2020

IMRF                                                                                                     $   60,651.02

1st Installment 2018 Property Taxes                                                                                          $     13,317.50

2nd Installment 2018 Property Taxes                                                                                         $       1,137.62        

3rd Installment 2018 Property Taxes                                                                                         $       7,851.92

4th Installment 2018 Property Taxes                                                                                         $          603.23

5th Installment 2018 Property Taxes                                                                                         $          892.01                          

 

SOCIAL SECURITY FUND                                                                  $   36,169.02

1st Installment 2018 Property Taxes                                                                                          $     16,632.75

2nd Installment 2018 Property Taxes                                                                                         $      1,421.19

3rd Installment 2018 Property Taxes                                                                                         $      9,806.09

4th Installment 2018 Property Taxes                                                                                         $         753.47

5th Installment 2018 Property Taxes                                                                                         $      1,113.83

 

BOND FUND                                                                                         $   52,618.19

1st Installment 2018 Property Taxes                                                                                          $     53,832.30

2nd Installment 2018 Property Taxes                                                                                         $       4,599.36

3rd Installment 2018 Property Taxes                                                                                         $     31,738.63

4th Installment 2018 Property Taxes                                                                                         $       2,438.60

5th Installment 2018 Property Taxes                                                                                         $       3,605.73

 

PARK DISTRICT, AQUARIUM &

MUSEUM FUND                                                                             $     1,955.99

1st Installment 2018 Property Taxes                                                                                          $      10,377.05

2nd Installment 2018 Property Taxes                                                                                         $           886.62

3rd Installment 2018 Property Taxes                                                                                         $        6,117.85

4th Installment 2018 Property Taxes                                                                                         $           470.14

5th Installment 2018 Property Taxes                                                                                         $           695.06

 

Taylorville Park District                         

Improvement at Lakeshore Golf Course Fund                                    $      4,542.63

 

Trustee Reno motioned to accept the Treasurer’s Report as submitted, Trustee Champley seconded the motion.  Roll call vote carried the motion, all in favor.

 

CORRESPONDENCE AD /OR GUESTS

Jim Olive, Chairman of the Street & Sewer Committee, City of Taylorville - Mr. Olive explained to the board where the proposed new sewer pipe would run down Franklin Street and onto the Jaynes Park property.  It will be a 25 inch pipe and the city is asking for an easement to lay the pipe.  Mr. Olive took questions, but stated he was not able to answer the majority of Attorney Broverman questions which had to do with concerns on the requested easement.  After a brief discussion, it was decided to table the request for now due to the fact it was given with short notice and the board wants Attorney Broverman to contact the city Attorney regarding a few questions.

NEW BUSINESS

A.  Adopt Fiscal Year 2020/2021 Operating Budget as Presented.

Trustee Phillips motioned to Adopt the Fiscal Year 2020/2021 Operating Budget as presented. Trustee Reno seconded the motion.  Roll call vote carried the motion, all in favor.

 

REPORTS

Maintenance Superintendent – Superintendent Gary Brown reported that staff has been getting mowers serviced and ready for the season,  working on removing the trees around the pond and when the weather does not cooperate staff is working on Christmas lights.

Office Administrator/Secretary – Office Administrator, MaryAnn Becker reported on February 5th, she completed and sent the 2019 IPRF Work Comp Audit report, February 6th, Hillary Waddle, IPARKS Member Service Partner met with Becker to review IPARKS information, discuss feedback/suggestions, and answer any question we had, both Bailey Hancock and Marlane Miller also attended the meeting.  February 14th IMRF 2019 Investment Status was released, stating returns were strong with a 19.76% investment return (after fees), assets rose from 38.8 Billion to 44.6 Billion and IMRF retirement fund is 91% funded, one of the best in the state.  Becker stated she had been working on the preparation of the 2020/2021 fiscal year budget and has applied for the $500 IPARKS Aquatic Grant, and confirmed with the board that again this year the Improvements at Lakeshore Golf Course fund would sponsor a Tee Sign in the amount of $100.00.  Lastly, Becker gave the board a 2019 CITP Breakdown report as shown below.

Christmas in the Park 2019

                                                          Car Count                        Donation Booth Deposit

Friday, December 13                                                486                                                                 $1,382.95

Saturday, December 14                                           661                                                                 $1,791.47

Sunday, December 15                                              43                                                                  $   102.79

Monday, December 16                                            135                                                                 $   386.98

Tuesday, December 17                                           240                                                                 $   536.71

Wednesday, December 18                                      283                                                                 $   716.29

Thursday, December 19                                          291                                                                $   765.44

Friday, December 20                                                491                                                                 $1,413.97

Saturday, December 21                                           451                                                                  $1,656.78

Sunday, December 22                                             389                                                                  $1,568.95

Monday, December 23                                            527                                                                   $1,875.69

Tuesday, December 24                                           666                                                                  $ 2,098.46 **RECORD**

Wednesday, December 25                                     291                                                                   $   996.80

                                                                                                                                                                                                                                         

13 Day Total                                                             4,954                                                               $15,293.28                                                                  

CITP Past Years

 

CITP 2018                                                        19 Days      -         5757 Cars       -       Donations   $15,660.57

 

CITP 2017                                                        18 Days      -         6296 Cars       -       Donations   $15,507.36

 

CITP 2016                                                      17 Days      -         5366 Cars       -       Donations    $13,233.44

 

CITP 2015                                                        15 Days       -        6242 Cars       -       Donations    $13,574.00    

 

CITP 2014                                                        14 Days       -        5278 Cars       -        Donations   $12,693.04

 

CITP 2013                                                        13 Days       -        3899 Cars       -        Donations   $ 9,348.97

 

CITP 2012                                                        13 Days       -        4091 Cars       -        Donations   $ 9,844.67

 

 

Recreation Director – Director Bailey Hancock reported on Thursday, February 13th Soup & Pasta were severed at Sr. Lunch, next month will be BBQ Sandwiches, and on Friday, February 21st the Kids-R-Kids dance was held.  Hancock stated the first day of school will be Tuesday, August 18th meaning there will be 12 weeks of Day Camp, however public schools do not let out until May 28th, and she is still working out the camp start date.  She has finished the day camp weekly themes and activities planning.  Lastly, she is wrapping up the Spring/Summer flyer and is just waiting on pool stuff, sports sign up information and final plans for MUTC.

 

Trustee Phillips motioned to accept the reports as given. Trustee Champley seconded the motion. Voice vote carried the motion.

 

COMMITTEE REPORTS

Finance CommitteeApproval for Payment of Bills. Trustee Reno motioned to pay the monthly bills totaling $2,442.24.  Trustee Champley seconded. Roll call vote carried the motion, all in favor.

ADJOURNMENT

There being no further discussion, Trustee Champley moved to adjourn at 7:40 p.m. and Trustee Reno seconded the motion.  Voice vote carried the motion.  The next regularly scheduled monthly meeting will be held on MONDAY,  MARCH 23, 2020 AT 7:00 P.M. WITH HE FNANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District office board room inside Manners Park.  Prior notice will be posted.

 

 

 

BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

MONDAY, JANUARY 27 7:00 P.M.

 

The regular monthly meeting was called to order by Vice-President Tanya Reno at 7:00 p.m. with pledge of allegiance.

 

Roll Call: Vice-President Tanya Reno, Secretary MaryAnn Becker, Trustees Sue Phillips, Jeff Hancock, Kay Champley, Robert Steiner, and Attorney Quinn Broverman. President Marlane Miller and Trustee Misty Marucco were absent.

 

Trustee Phillips, motioned to approve the December 23, 2019 minutes; the motion was seconded by Trustee Steiner. Voice vote carried the motion, all in flavor.

 

TREASURER’S REPORT - As of December 31, 2019

 

Beginning Balance 11-30-19                                 $ 819,007317

 

Cash Receipts                                                            $ 30,200.92

 

Cash Disbursements                                                $   4,587.65

 

Balance as of 12-31-19                                                       $ 844,620.58

 

Taylorville Park District - FUND BALANCES - As of December 31, 2019

IMRF                                                                                                     $   60,630.42

1st Installment 2018 Property Taxes                                                                                          $     13,317.50

2nd Installment 2018 Property Taxes                                                                                         $       1,137.62        

3rd Installment 2018 Property Taxes                                                                                         $       7,851.92

4th Installment 2018 Property Taxes                                                                                         $          603.23

5th Installment 2018 Property Taxes                                                                                         $          892.01                          

 

SOCIAL SECURITY FUND                                                                 $   36,162.88

1st Installment 2018 Property Taxes                                                                                          $     16,632.75

2nd Installment 2018 Property Taxes                                                                                         $      1,421.19

3rd Installment 2018 Property Taxes                                                                                         $      9,806.09

4th Installment 2018 Property Taxes                                                                                         $         753.47

5th Installment 2018 Property Taxes                                                                                         $      1,113.83

 

BOND FUND                                                                                        $   52,595.85

1st Installment 2018 Property Taxes                                                                                          $     53,832.30

2nd Installment 2018 Property Taxes                                                                                         $       4,599.36

3rd Installment 2018 Property Taxes                                                                                         $     31,738.63

4th Installment 2018 Property Taxes                                                                                         $       2,438.60

5th Installment 2018 Property Taxes                                                                                         $       3,605.73

 

PARK DISTRICT, AQUARIUM &

MUSEUM FUND                                                                                 $     1,955.66

1st Installment 2018 Property Taxes                                                                                          $      10,377.05

2nd Installment 2018 Property Taxes                                                                                         $           886.62

3rd Installment 2018 Property Taxes                                                                                         $        6,117.85

4th Installment 2018 Property Taxes                                                                                         $           470.14

5th Installment 2018 Property Taxes                                                                                         $           695.06

 

Taylorville Park District                         

Improvement at Lakeshore Golf Course Fund                                  $      4,542.63

 

Trustee Steiner motioned to accept the Treasurer’s Report as submitted, Trustee Champley seconded the motion.  Roll call vote carried the motion, all in favor.

 

CORRESPONDENCE AD /OR GUESTS

Vice president Reno read a Thank You card received from Christian County Animal Control thanking the park district for the recent Kids-N-Kritters donation.  She also shared a letter Attorney Broverman mailed to Bill Burkhart requesting once again, that he refrain from parking on the property owned by the park district.

 

Red Bland Little League President Jen Goodman was a guest at tonight’s meeting.  She informed the board she wanted to introduce herself and meet the board members.

NEW BUSINESS

A.  Ordinance 2020-1 – UPDATING TAYLORVILLE COMMUNNITY PLEASURE DRIVEWAY AND PARK DISTRICT SEXUAL HARASSMENT POLICY.  Trustee Phillips motioned to pass Ordinance 2020-1 to update the current sexual harassment policy. Trustee Champley seconded the motion.  Roll call vote carried the motion, all in favor.

B.  Annual Employee Reviews – Board members received packets to fill out for the annual employee reviews. After a quick discussion it was decided the board would meet on Tuesday, February 11th at 6:00 PM for a Personnel Committee Meeting.

 

REPORTS

Maintenance Superintendent – Superintendent Gary Brown reported he had attended class in Peoria to renew his sprayers’ license, on January 22nd and 23rd the new Ameren well had been installed, and lastly, staff was working on Christmas lights.

Office Administrator/Secretary – Office Administrator, MaryAnn Becker reported the W-2’s, quarterly and Year End Taxes have been filed and sent out. Becker informed the board with the new increase in minimum wage the state is going to be offering a minimum wage credit the district will be eligible for, this will require filling out a schedule WC for the .25 credit in 2020. The state has also added an additional form, Schedule P which will need to be processed with the IL-941 and will verify Illinois income and withholding records.   Becker informed the board that they will be receiving their Statement of Economic forms in the mail, and to please be sure and file them before the deadline of May 1, 2020.  Today Becker renewed the Illinois Liquor License for 2020 with a fee of $600 which will be reimbursed by J & D Golf Management.  Becker shared an invitation received from Springfield Park District Derek Harms, for the February 25th Legislative Breakfast being held at Erin’s Pavilion in Springfield, she then provided the board members with a Year to Date Gross Wages of Payroll 2019 report.  Lastly, Becker informed the board she had looked into the PARC Grant program and after speaking with a representative from the IDNR there was no way they could apply for the current grant due to the fact the district had not spoken with an engineer or had plans and specs drawn up for a project. Bailey Hancock, shared she had researched a few places that repair and build pools, but neither herself nor Becker wanted to spend time on it unless the board chose to go in that direction.

Trustee Phillips motioned to start contacting engineers and getting an idea of what type of cost we are looking at. Trustee Reno seconded the motion. Voice vote carried the motion

 

Recreation Director – Director Bailey Hancock reported on Thursday, January 9th Ham & Beans were severed at Sr. Lunch, next month will be soup & pasta, on Friday, January 17th the Kids-R-Kids dance had to be canceled due to ice, she has currently sent out the Easter Sponsor letters, the affiliation papers to the appropriate sports groups and contracts for 2020 Christmas In The Park.  Hancock then asked to open the discussion of the minimum wage and the affect it will have on both the pool and day camp.  After discussion, and some suggestions it was decided to raise the daily pool admittance.

Trustee Phillips motioned to raise the pool daily admission to $5.00 per person with ages 4 and under being raised to $1.00. Trustee Hancock seconded the motion.  Roll call vote carried the motion, all in favor.

 

Trustee Phillips motioned to accept the reports as given. Trustee Champley seconded the motion. Voice vote carried the motion.

 

COMMITTEE REPORTS

Finance CommitteeApproval for Payment of Bills. Trustee Champley motioned to pay the monthly bills totaling $6,585.33.  Trustee Hancock seconded. Roll call vote carried the motion, all in favor.

ADJOURNMENT

There being no further discussion, Trustee Phillips moved to adjourn at 7:44 p.m. and Trustee Hancock seconded the motion.  Voice vote carried the motion.  The next regularly scheduled monthly meeting will be held on MONDAY,  FEBRUARY 24, 2020 AT 7:00 P.M. WITH HE FNANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District office board room inside Manners Park.  Prior notice will be posted.

 

 

 

BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

MONDAY, DECEMBER 23, 2019

3:00 P.M.

 

The regular monthly meeting was called to order by President Marlane Miller at 3:05 p.m. with pledge of allegiance.

 

Roll Call: President Marlane Miller, Secretary MaryAnn Becker, Trustees Sue Phillips, Misty Marucco, Robert Steiner, Tanya Reno, and Attorney Quinn Broverman. Trustee Jeff Hancock and Trustee Kay Champley were absent.

 

Trustee Phillips, motioned to approve the November 25, 2019 minutes; the motion was seconded by Trustee Reno. Voice vote carried the motion, all in flavor.

 

TREASURER’S REPORT - As of November 30, 2019

 

Beginning Balance 10-31-19                                 $ 833,577.97

 

Cash Receipts                                                            $ 45,552.75

 

Cash Disbursements                                                $ 60,123.41

 

Balance as of 11-30-19                                                       $ 819,007.31

 

Taylorville Park District - FUND BALANCES - As of November 30, 2019

IMRF                                                                                                     $    62,375.95

1st Installment 2018 Property Taxes                                                                                          $     13,317.50

2nd Installment 2018 Property Taxes                                                                                         $       1,137.62        

3rd Installment 2018 Property Taxes                                                                                         $       7,851.92

4th Installment 2018 Property Taxes                                                                                         $          603.23

5th Installment 2018 Property Taxes                                                                                         $          892.01                          

 

SOCIAL SECURITY FUND                                                                  $    40,812.65

1st Installment 2018 Property Taxes                                                                                          $     16,632.75

2nd Installment 2018 Property Taxes                                                                                         $      1,421.19

3rd Installment 2018 Property Taxes                                                                                         $      9,806.09

4th Installment 2018 Property Taxes                                                                                         $         753.47

5th Installment 2018 Property Taxes                                                                                         $      1,113.83

 

BOND FUND                                                                                          $   52,573.52

1st Installment 2018 Property Taxes                                                                                          $     53,832.30

2nd Installment 2018 Property Taxes                                                                                         $       4,599.36

3rd Installment 2018 Property Taxes                                                                                         $     31,738.63

4th Installment 2018 Property Taxes                                                                                         $       2,438.60

5th Installment 2018 Property Taxes                                                                                         $       3,605.73

 

PARK DISTRICT, AQUARIUM &

MUSEUM FUND                                                                                   $     1,955.33

1st Installment 2018 Property Taxes                                                                                          $      10,377.05

2nd Installment 2018 Property Taxes                                                                                         $           886.62

3rd Installment 2018 Property Taxes                                                                                         $        6,117.85

4th Installment 2018 Property Taxes                                                                                         $           470.14

5th Installment 2018 Property Taxes                                                                                         $           695.06

 

Taylorville Park District                         

Improvement at Lakeshore Golf Course Fund                                     $      4,542.63

 

Trustee Steiner motioned to accept the Treasurer’s Report as submitted, Trustee Reno seconded the motion.  Roll call vote carried the motion, all in favor.

NEW BUSINESS

A.  Ordinance 2019-4 - ORDINANCE PROHIBITING CANNABIS CONSUMPTION ON THE GROUNDS OF THE TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY AND PARK DISTRICT - Attorney Broverman requested reviewing and voting on Ordinance 2019-4 first. After a quick review and discussion, Trustee Phillips motioned to pass Ordinance 2019-4 - ORDINANCE PROHIBITING CANNABIS CONSUMPTION ON THE GROUNDS OF THE TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY AND PARK DISTRICT. Trustee Reno seconded the motion. Roll call vote carried the motion, all in favor.

B. Ordinance 2019-3 - ORDINANCE ADOPTING SMOKE-FREE REGULATIONS ON THE GROUNDS OF THE TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY AND PARK DISTRICT.  Attorney Broverman reviewed the ordinance with board members; it was suggested to remove Regulation 1, under Section Two and to restructure verbiage in Regulation 2 to include cigar, cigarette, pipe, electronic cigarette or any other tobacco inhale/exhale device.  Trustee Reno motioned to pass Ordinance 2019-3 - ORDINANCE ADOPTING SMOKE-FREE REGULATIONS ON THE GROUNDS OF THE TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY AND PARK DISTRICT subject to said changes stated above. Trustee Phillips seconded the motion. Roll call vote carried the motion, all in favor.

 

OLD BUSINESS

A.  Ameren Agreement – Attorney Broverman shared that he had spoken to Mr. Mathis and he did remove the two requested items from the verbiage, he also increased the liability insurance from one million dollars to five million dollars. Broverman stated with those changes he recommends President Miller sign off on the agreement.

 

REPORTS

Maintenance Superintendent – Superintendent Gary Brown reported staff is fully into Christmas in the Park.

Office Administrator/Secretary – Office Administrator, MaryAnn Becker shared she had received the insurance reimbursement for the 2018 December Tornado damage, the check was for $54,318.23, she stated that about $11,096.00 of that was paid out of last year’s budget and requested board approval to move the insurance funds to the overflow account.  Becker shared that two employees would be hitting milestone anniversaries this year and would like approval to purchase a gift from the Employee Incentive Account. Lastly, Becker provided trustees with a breakdown report of the Pool, Day Camp, and Concessions fiscal year 2019.

Trustee Reno motioned up to $50,000.00 of the reimbursement money be moved to the overflow account at CNB Bank & Trust.  Trustee Phillips seconded the motion. Roll call vote carried the motion, all in favor.

Trustee Phillips motioned to purchase a 20th employee anniversary gift card in the amount of $250.00 for Ben Dempsey. Trustee Reno seconded the motion. Roll call vote carried the motion all in favor.

Recreation Director – Director Bailey Hancock reported on all Christmas in the Park events which included: Jingle Bell Walk, Super with Santa, Soup with Santa, Kids & Kritters, Family Dinner & Bingo, Bake-off, Paint Party and Kid’s Cookie and Craft night. Lastly, Hancock stated Santa was ill and would not be in the dining hall tonight, but the Sleigh Rides are going on from 5:30 p.m. until 8:30 p.m.

 

Trustee Phillips motioned to accept the reports as given. Trustee Reno seconded the motion. Voice vote carried the motion.

 

COMMITTEE REPORTS

Finance CommitteeApproval for Payment of Bills. Trustee Reno motioned to pay the monthly bills totaling $4,653.48.  Trustee Reno seconded. Roll call vote carried the motion, all in favor.

ADJOURNMENT

There being no further discussion, Trustee Reno moved to adjourn at 3:36 p.m. and Trustee Phillips seconded the motion.  Voice vote carried the motion.  The next regularly scheduled monthly meeting will be held on MONDAY,  JANUARY 27, 2020 AT 7:00 P.M. WITH HE FNANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District office board room inside Manners Park.  Prior notice will be posted.

 

 

Taylorville Park District

board of trustees

 

2020 Board of Trustees Regular Monthly Meeting Dates

 

                                                                                          Monday, January 27, 2020

                                                                                          Monday, February 24, 2020

                                                                                          Monday, March 23, 2020

                                                                                          Monday, April 27, 2020

                                                                                          Tuesday, May 26, 2020

                                                                                          Monday, June 22, 2020

                                                                                          Monday, July 27, 2020

                                                                                          Monday, August 24, 2020

                                                                                          Monday, September 28, 2020

                                                                                          Monday, October 26, 2020

                                                                                          Monday, November 23, 2020

                                                                                          Tuesday, December 28, 2020