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Taylorville Community Pleasure Driveway
& Park District
Board of Trustees
Meeting Notices 2018 Year


2018 Board of Trustees Regular Monthly Meeting Dates
Monday, January 22, 2018
Monday, February 26, 2018
Monday, March 26, 2018
Monday, April 23, 2018
Tuesday, May 29, 2018
Monday, June 25, 2018
Monday, July 23, 2018
Monday, August 27, 2018
Monday, September 24, 2018
Monday, October 22, 2018
Monday, November 26, 2018
Monday
, December 17, 2018 @ 3:00 p.m.


The Finance Committee will meet on the above scheduled dates at 6:30 p.m. prior to the Board of Trustee’s meetings convening at 7:00 p.m. in the Manners Park administrative office board room.

NOTICE OF AVAILABILITY OF AUDIT REPORT

OF TAYLORVILLE PARK DISTRICT

Taylorville Community Pleasure Driveway & Park District hereby provides public notice that an audit of its funds for the period March 1, 2016 through February 28, 2017 has been made by Pulley, Martynowski and Blakeman, and that a report of such audit dated May 24, 2017 has been filed with the County Clerk of Christian County, in accordance with 30 ILCS 15/0.01 et seq.  The full report of the audit is available for public inspection at the Taylorville Park District administrative office inside Manners Park during regular business hours 8:00 a.m. to 12:00 p.m. and 1:00 p.m. to 4:00 p.m. Monday through Friday except for holidays.

                                                         Taylorville Community Pleasure Driveway & Park District

                                                         By:  MaryAnn Becker, Secretary

________________________________________________________________________________________________________________

AGENDA

 

**AMENDED NOTICE**

 

NOTICE IS HEREBY GIVEN that the Taylorville Park district will meet for two committee meetings on Monday, February 5, 2018.  The Finance Committee will meet for a pre-budget discussion at 5:30 P.M. followed by a Personnel Committee meeting at 6:00 P.M. Both meetings will be held in the Manners Park office board room.  On the agenda will be park district employee annual evaluations.

 

NOTICE IS HEREBY GIVEN that the Taylorville Park district will meet for two committee meetings on Monday, February 5, 2018.  The Finance Committee will meet for a pre-budget discussion at 5:00 P.M. followed by a Personnel Committee meeting at 6:00 P.M. Both meetings will be held in the Manners Park office board room.  On the agenda will be park district employee annual evaluations.

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK OFFICE BOARD ROOM

MONDAY, JANUARY 22, 2018

7:00 P.M.

 

 

AGENDA

           A.  Jeff Large, Project Manager Crawford, Murphy & Tilly – Regarding Southeast Force Main Project present  

                   plan for new easement, Taylorville Sewer Department.

             A.  Ordinance Number 2018-1 – Adopting a Policy Prohibiting Sexual Harassment for the Taylorville

                   Community Pleasure Driveway and Park District, Taylorville IL.

             B.  Annual Employee Reviews

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK OFFICE BOARD ROOM

MONDAY, DECEMBER 18, 2017

3:00 P.M.

 

 

AGENDA 

                     B.  Jason Boldig, Lakeshore Golf Course – Updates to Kitchen

 

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK OFFICE BOARD ROOM

MONDAY, NOVEMBER 27, 2017

7:00 P.M.

 

 

AGENDA

 

 

             A. Employee Christmas Bonus

                B. Approve 2018 Board of Trustee Meeting Dates

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES SPECIAL MEETING

MANNERS PARK OFFICE BOARD ROOM

MONDAY, NOVEMBER 6, 2017

6:00 P.M.

 

 

AGENDA

 

 

MINUTES

 BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

MONDAY, JANUARY 22, 2018

7:00 P.M.

 

The regular monthly meeting was called to order by Vice President Don Bragg at 7:00 p.m. with pledge of allegiance.

 

Roll Call: Vice President Don Bragg, Secretary MaryAnn Becker, Trustees Sue Phillips, Misty Marucco, Kay Champley, Robert Steiner, Tanya Reno, Attorney Quinn Broverman.  President Miller was absent.

 

Trustee Steiner motioned to approve the December 18, 2017 minutes, the motion was seconded by Trustee Reno.  Voice vote carried the motion. 

 

TREASURER’S REPORT - As of December 31, 2017

Beginning Balance 11-30-17

              PARK                                                                                        $ 873,911.58

Cash Receipts                

              PARK                                                                                        $   18,668.62

Cash Disbursements

              PARK                                                                                        $ 111,002.88

Balance as of 12-31-17

              PARK                                                                                        $ 781,577.32    

 

Taylorville Park District - FUND BALANCES - As of December 31, 2017

 

 

IMRF                                                                                          $    42,816.46

1st Distribution 2016 Property Taxes                                                                         $       14,011.90

2nd Distribution 2016 Property Taxes                                                                         $         1,506.72

3rd Distribution 2016 Property Taxes                                                                         $         7,055.91

4th Distribution 2016 Property Taxes                                                                         $         1,713.37

5th Distribution 2016 Property Taxes                                                                         $         1,463.67

 

SOCIAL SECURITY FUND                                                   $    37,206.29

1st Distribution 2016 Property Taxes                                                                         $       15,128.60

2nd Distribution 2016 Property Taxes                                                                         $         1,626.75

3rd Distribution 2016 Property Taxes                                                                         $         7,618.21

4th Distribution 2016 Property Taxes                                                                         $         1,850.13

5th Distribution 2016 Property Taxes                                                                         $           546.06

 

BOND FUND                                                                             $   55,980.27

1st Distribution 2016 Property Taxes                                                                         $       54,343.00

2nd Distribution 2016 Property Taxes                                                                         $         5,843.06

3rd Distribution 2016 Property Taxes                                                                         $       27,365.51

4th Distribution 2016 Property Taxes                                                                         $         6,644.90

5th Distribution 2016 Property Taxes                                                                         $         1,961.11                                                                                                                                                                                                 

                

 

 

 

PARK DISTRICT, AQUARIUM &

MUSEUM FUND                                                                       $    15,509.55

1st Distribution 2016 Property Taxes                                                                         $       14,628.48

2nd Distribution 2016 Property Taxes                                                                         $         1,572.85

3rd Distribution 2016 Property Taxes                                                                         $         7,366.62

4th Distribution 2016 Property Taxes                                                                         $         1,788.75

5th Distribution 2016 Property Taxes                                                                         $            528.16

 

Taylorville Park District                       

Improvement at Lakeshore Golf Course Fund                       $    4,622.20

 

Trustee Champley motioned to accept the Treasurer’s Report as submitted, Trustee Reno seconded the motion.  Roll call vote carried the motion, all in favor.

CORRESPONDENCE and/or Guests

Jeff Large, Project Manager Crawford, Murphy & Tilly –Southeast Force Main Project Plan for Taylorville Sewer Department. – Mr. Large presented the trustees with a preliminary exhibit for the alignment of the new forcemain sewer drain replacement.  The plan is to reroute the drain so that it no longer flows under the pond and through the park.  The current drain pipe has had a few major breaks in the last few years and is starting to decay.  Before any serious break and seepage could occur they would like to lay the new drain running it over Perkinson’s property, along the road, up across the main road by the arch, next to the maintenance shed and then out under the railroad tracks on Webster Street.  Large shared that the goal is to not disrupt any major park events, damage any standing trees or roads, laying the drain the most unaversive way as possible.  After discussion and questions from the board, it was decided to have a survey crew come to the park and provide the board with a permanent alignment along with discussion for the terms of a possible easement.  Large expects the crew to perform the survey within the next month.

 

NEW BUSINESS

Ordinance Number 2018-1 – Adopting a Policy Prohibiting Sexual Harassment for the Taylorville Community Pleasure Driveway and Park District, Taylorville, IL. – Attorney Broverman informed the board of the recently enacted Public Act 100-0554, which became effective immediately, dated November 16, 2017. The Act states each governmental unit shall adopt an ordinance establishing a policy to prohibit sexual harassment. Broverman than reviewed the ordinance with the board.  It was decided that a copy of the ordinance shall be read or received by each full and part-time staff member.

Trustee Phillips motioned to accept Ordinance 2018-1 Adopting a Policy Prohibiting Sexual Harassment, the motion was seconded by Trustee Marucco.  Roll call vote carried the motion all in favor.

Annual Employee Reviews – Each board member received a packet with employee evaluation forms to be filled out and reviewed at a special meeting.  The board will meet on Monday, February 5, 2018 @ 6:00 p.m. in the Manners Park board room.

REPORTS

Maintenance Superintendent – Superintendent Gary Brown reported that staff has finished removal of the CITP decorations and have been working on lights.  Brown has received two estimates and is waiting on the third for repairs to be made on the Hafliger Concession Stand that was damaged.  He has one estimate on the repair of the pool pit walls and has a second company coming on Tuesday to give an estimate.  Lastly, he reported he is still waiting on two more proposals for the floor & walls.

Office Administrator/Secretary – MaryAnn Becker reported on Friday, January 5th, the annual staff Christmas Party was held at Burton’s Tap, fun was had by all. 4th Quarter Payroll Taxes have been completed and mailed, along with yearend taxes, W-2’s and 1099’s.  Becker shared Derek Harms, Executive Director of the Springfield Park District, called to invite staff and trustees to the upcoming Legislative Breakfast being held on February 27th, at 8:00 a.m., and she had received a check from IPRF for the repairs on the Ford F250 truck.  Lastly, she presented the board with the 2017 Christmas in the Park Report and the Taylorville Park District Year-To-Date Gross Wages Payroll 2017 Report.  Both posted below:

Christmas in the Park 2017

 

                                                     Car Count              Donation Booth Deposit

Friday, December 8                              404                                     $1,191.46

Saturday, December 9                         607                                       $1,532.47

Sunday, December 10                         371                                       $   653.20

Monday, December 11                        260                                       $   500.28

Tuesday, December 12                       243                                       $   483.34

Wednesday, December 13                   277                                       $   465.24

Thursday, December 14                      263                                        $   546.89

Friday, December 15                           399                                       $1,233.94

Saturday, December 16                       494                                       $1,241.88

Sunday, December 17                         369                                       $   873.37

Monday, December 18                        268                                       $   576.00

Tuesday, December 19                       230                                       $   496.16

Wednesday, December 20                  292                                       $   689.11

Thursday, December 21                      334                                       $   809.70 

Friday, December 22                           385                                       $1,218.88

Saturday, December 23                      475                                       $1,293.66

Sunday, December 24                         351                                       $1,208.84

Monday, December 25                         274                                       $   789.94

                                                                                                                                                           

18 Day Total                                          6,296                                 $15,804.36

(Up from last year by:  930 Cars & $2,570.92)

                                                       

 

CIPT Past Years

 

CITP 2016                                        17 Days      -        5366 Cars        -       Donations    $13,233.44

 

CITP 2015                                        15 Days       -        6242 Cars       -       Donations    $13,574.00    

 

CITP 2014                                        14 Days       -        5278 Cars       -        Donations   $12,693.04

 

CITP 2013                                         13 Days       -        3899 Cars       -        Donations   $  9,348.97

 

CITP 2012                                        13 Days       -        4091 Cars       -        Donations   $  9,844.67

 

 

TAYLORVILLE PARK DISTRICT

YEAR-TO-DATE GROSS WAGES

PAYROLL 2017

 

 

                              $ 292,763.18                   Park Wages

                              50,345.09                   Pool Wages

                              16,530.71                   Park Security Wages

                              19,122.98                   Day Camp Wages

                                2,467.20                   DBSC Concession Wages

                                3,947.53                   CITP Security Wages

 

                        $ 385,176.69              TOTAL GROSS WAGES

1/1/2017   through   12/31/2017

 

Recreation Director – Director Bailey Hancock reported Sr. Lunch of Ham & Beans was held on Thursday, January 11th, next month will be soup and pasta. On Friday, January 19th, the Kids-R-Kids Dance was held, Christmas in the Park 2017 has been closed down, and contracts for 2018 have already been sent out.  She has started working on the Spring/Summer Flyer and suggested to the board changing the MUTC events from four nights to two nights, one in June and one in September.  She would like to broaden the attendance of the 2 events by offering bounce houses for the kids, live music from 5-8 p.m. and food.  The board unanimously thought it was a good idea.  Hancock has started working on pool schedules for swim lessons, Jr. Lifeguard, and pool parties.  She is also getting Day Camp sign-up forms and weekly events lined up.  This year will mark the 70th Anniversary for the Manners Park Easter Egg Hunt, it will be held on April 1st, Easter Day.  She informed the board that Tae Kwon Do will be ending in the Dining Hall, Joe Clearlock; the instructor has rented a space so that he can have nightly lessons.  Lastly, Hancock shared she had received the papers for the Health Department regarding the concession stand properties at the park.  The change is that even though Red Bland Little League runs the concession stands at the Chautauqua, Jayne’s Park and the Hafliger diamond they are owned by us.  The fee for each stand is $95.00; the repairs and upkeep for the properties have always been provided by park staff.  After discussion, Trustee Reno motioned to bill Red Bland Little League the fee for the thee concession stand Health Department Permits, Trustee Phillips seconded the motion.  Roll call vote carried the motion all in favor.

 

Trustee Phillips motioned to accept the reports as given. Trustee Marucco seconded the motion. Voice vote carried the motion.

COMMITTEE REPORTS

Finance CommitteeApproval for Payment of Bills.  Trustee Phillips motioned to pay all monthly bills totaling $ 4275.79.  Trustee Reno seconded. Roll call carried the motion with a vote of all in favor.

 

ADJOURNMENT

There being no further discussion, Trustee Reno moved to adjourn at 7:49 p.m. and Trustee Phillips seconded the motion.  Voice vote carried the motion.  The next regularly scheduled monthly meeting will be held on MONDAY, FEBRUARY 26, 2018 AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District office board room inside Manners Park.  Prior notice will be posted.

 

 

 BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

MONDAY, DECEMBER 18, 2017

3:00 P.M.

 

The regular monthly meeting was called to order by Vice President Don Bragg at 3:10 p.m. with pledge of allegiance.

 

Roll Call: Vice President Don Bragg, Secretary MaryAnn Becker, Trustees Sue Phillips, Kay Champley, Robert Steiner, Tanya Reno, Attorney’s Robert Broverman and Quinn Broverman.  President Miller and Trustee Marucco were absent.

 

Trustee Reno motioned to approve the November 27, 2017 minutes, the motion was seconded by Trustee Steiner.  Voice vote carried the motion. 

 

TREASURER’S REPORT - As of November 30, 2017

Beginning Balance 10-31-17

              PARK                                                                                        $ 897,536.91

Cash Receipts                

              PARK                                                                                        $ 14,804.18

Cash Disbursements

              PARK                                                                                        $ 38,429.51

Balance as of 11-30-17

              PARK                                                                                        $ 873,911.58    

 

Taylorville Park District - FUND BALANCES - As of November 30, 2017

 

 

IMRF                                                                                          $    42,552.32

1st Distribution 2016 Property Taxes                                                                           $       14,011.90

2nd Distribution 2016 Property Taxes                                                                         $         1,506.72

3rd Distribution 2016 Property Taxes                                                                         $         7,055.91

4th Distribution 2016 Property Taxes                                                                         $         1,713.37

5th Distribution 2016 Property Taxes                                                                         $         1,463.67

 

SOCIAL SECURITY FUND                                                     $    35,065.44

1st Distribution 2016 Property Taxes                                                                         $       15,128.60

2nd Distribution 2016 Property Taxes                                                                        $         1,626.75

3rd Distribution 2016 Property Taxes                                                                         $         7,618.21

4th Distribution 2016 Property Taxes                                                                         $         1,850.13

5th Distribution 2016 Property Taxes                                                                         $           546.06

 

BOND FUND                                                                           $   88,684.24

1st Distribution 2016 Property Taxes                                                                         $       54,343.00

2nd Distribution 2016 Property Taxes                                                                        $         5,843.06

3rd Distribution 2016 Property Taxes                                                                         $       27,365.51

4th Distribution 2016 Property Taxes                                                                         $         6,644.90

5th Distribution 2016 Property Taxes                                                                         $         1,961.11                                                                                                                                                                                           

 

PARK DISTRICT, AQUARIUM &

MUSEUM FUND                                                                      $    34,885.10

1st Distribution 2016 Property Taxes                                                                         $       14,628.48

2nd Distribution 2016 Property Taxes                                                                         $         1,572.85

3rd Distribution 2016 Property Taxes                                                                         $         7,366.62

4th Distribution 2016 Property Taxes                                                                         $         1,788.75

5th Distribution 2016 Property Taxes                                                                         $            528.16

 

Taylorville Park District                       

Improvement at Lakeshore Golf Course Fund                       $    4,622.20

 

Trustee Reno motioned to accept the Treasurer’s Report as submitted, Trustee Phillips seconded the motion.  Roll call vote carried the motion, all in favor.

CORRESPONDENCE and/or Guests

Thank you from CEFS, Christian County Community Outreach Food Pantry – Secretary Becker read a note from CEFS, thanking the Park District for the donation of canned goods collected during this past pool season.

Thank you from Christian County Animal Shelter – Secretary Becker read a Christmas Card thanking the Park District for the donation of both cash and supplies collected from Kids-N-Kritters night during CITP.

Winning Entry – Secretary Becker read a thank you letter from Taylorville Main Street awarding the park float second place in the recent Christmas Parade. The park received a check for $50.00.

Jason Boldig, Lakeshore Golf Course – Boldig informed the board that he would like to do some upgrades to the upstairs kitchen in the club house.  The upgrades would make it a full service indoor kitchen, allowing the golf course to cater the events that are held there, thus bringing in more revenue.  He stated the costs would be covered by D & J Management and there would be no expense to the district.  Discussion followed regarding the details of the updates.  He stated they are estimating the revamp to be approximately 15-20 thousand dollars.  He also shared that he is currently painting the inside of the club house and they are expecting a new fleet of golf carts soon.  Trustee Phillips motioned to allow the kitchen updates subject to prior review, Trustee Reno seconded the motion.  Voice vote carried the motion.

REPORTS

Maintenance Superintendent – Superintendent Gary Brown reported that staff has been working on CITP, and he will be meeting with another pool repair person soon.

Office Administrator/Secretary – MaryAnn Becker reported that she had received the new state unemployment tax rate for 2018 which is 1.125%, up from 2017’s rate of .950%, the workman’s comp insurance 2018 forecast figures had also been received, and they are approximately $2,200 less than the 2017 costs.  Becker stated she has been busy helping with CITP events, setting up 2018 files and closing 2017’s, preparing list of last 6 months executive session minutes to be reviewed at next month’s board meeting, and that everyone should have received an invitation to the district Christmas Party on Friday, January 5, 2018.  Lastly, she presented the board with the Fiscal Year 3/1/17 through 12/05/17 Summer Report below:

 

FISCAL YEAR 3/1/17 THROUGH 12/05/17

 

SWIMMING POOL

 

INCOME                                                                                                                                       EXPENSE

 

Concessions                 18,589.98                                                                                                                 Manager                            5,410.30

Admissions                   24,162.99                                                                                                                 Salaries                           44,934.79

Lessons                           7,471.00                                                                                                                 Telephone                           200.00

Parties                             8,020.00                                                                                                                 Utilities                            6,403.35                                                                                                                                                                          Maint. & Repairs             1,988.53

Passes                             2,130.00                                                                                                              Supplies (3553.57 CHEM)  3,093.31

Misc. Pool Income         2,745.00                                                                                                                    Misc.                              2,709.28

Zumba                               145.00                                                                                                                    Concession                   13,177.44

Day Camp Concession    1,681.00                                                                                                                     LG Train/Audit             2,646.00

                                                                                                                                                                          Sales Tax                       1,493.00

                           64,944.97                                                                                                                82,056.00

 

 

INCOME                $ 64,944.97

EXPENSE                $ 82,056.00

                           $ -17,111.03

 

 

Pool Open 75 Days this Season

Pool Closed 4 Days this Season

             

 

 

DBSC CONCESSION

INCOME   $ 15,158.16

EXPENSE $ 11,228.19   

                 $   3,929.97

 

 

 

DAY CAMP

                                                          INCOME    $20,155.00                                                          

EXPENSE  $20,787.15

                                                                                                $    - 632.15

 

 

SWIMMING POOL

 

Opening Day                                           May 27

Closing Day                                             August 13

 

Open 75 days

Closed 4 days due to weather                                         

                                                                                                                                        (2016 Totals)

Total Admissions*                            13,480                                                               10,219

Total Paid Admissions*                      8,726                                                                  6,688

Total Day Campers*                            1,519                                                                  1,143

Total FREE/REDUCED Admins*      1,086                                                                   1,016

4 yrs. and under FREE*                         764                                                                     598

Report Card A’s FREE June                                                                                             

& Daily Special*                                      836                                                                    423

Paid Passes*                                             314                                                                    163

 

 

The * denotes and increase from last years number.

 

Recreation Director – Director Bailey Hancock reported Sr. Brunch was held on Thursday, December 7th, with approximately 70 people in attendance.  Hancock then gave the board a recap of the individual CITP events that had been held so far to date.

 

Trustee Phillips motioned to accept the reports as given. Trustee Reno seconded the motion. Voice vote carried the motion.

 

COMMITTEE REPORTS

Finance CommitteeApproval for Payment of Bills.  Trustee Phillips motioned to pay all monthly bills totaling $ 13,521.38.  Trustee Reno seconded. Roll call carried the motion with a vote of all in favor.

 

EXECUTIVE SESSION

Trustee Phillips motioned to go into Executive Session 120/2 (c) (1), Trustee Steiner seconded the motion.  Voice vote carried the motion. Executive Session began at 3:33 p.m. and ended at 3:43 p.m.

No action taken on Executive Session

 

ADJOURNMENT

There being no further discussion, Trustee Phillips moved to adjourn at 3:45 p.m. and Trustee Reno seconded the motion.  Voice vote carried the motion.  The next regularly scheduled monthly meeting will be held on MONDAY, JANUARY 22, 2018 AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District office board room inside Manners Park.  Prior notice will be posted.

 

 

 BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

MONDAY, NOVEMBER 27, 2017

7:00 P.M.

 

The regular monthly meeting was called to order by President Marlane Miller at 7:00 p.m. with pledge of allegiance.

 

Roll Call: President Marlane Miller, Secretary MaryAnn Becker, Trustees Sue Phillips, Don Bragg, Misty Marucco, Kay Champley, Tanya Reno, Attorney Quinn Broverman.  Trustee Steiner was absent.

 

Oath of Office - Attorney Quinn Broverman attested to the swearing in of newly appointed Board Trustee Tanya Reno for the remainder of a two year term expiring April 2019.

 

Trustee Phillips motioned to approve the October 23, 2017 minutes, the motion was seconded by Trustee Marucco.  Voice vote carried the motion. 

 

TREASURER’S REPORT - As of October 31, 2017

Beginning Balance 9-30-17

              PARK                                                                                        $ 855,825.53

Cash Receipts                

              PARK                                                                                        $   79,471.52

Cash Disbursements

              PARK                                                                                        $   37,760.14

Balance as of 10-31-17

              PARK                                                                                        $ 897,536.91    

 

Taylorville Park District - FUND BALANCES - As of October 31, 2017

 

 

IMRF                                                                                        $    42,552.32

1st Distribution 2016 Property Taxes                                                                         $       14,011.90

2nd Distribution 2016 Property Taxes                                                                         $         1,506.72

3rd Distribution 2016 Property Taxes                                                                         $         7,055.91

4th Distribution 2016 Property Taxes                                                                         $         1,713.37

 

 

 

SOCIAL SECURITY FUND                                                    $    35,065.44

1st Distribution 2016 Property Taxes                                                                         $       15,128.60

2nd Distribution 2016 Property Taxes                                                                         $         1,626.75

3rd Distribution 2016 Property Taxes                                                                         $         7,618.21

4th Distribution 2016 Property Taxes                                                                         $         1,850.13

                                                  

 

 

BOND FUND                                                                            $   88,684.24

1st Distribution 2016 Property Taxes                                                                         $       54,343.00

2nd Distribution 2016 Property Taxes                                                                         $         5,843.06

3rd Distribution 2016 Property Taxes                                                                         $       27,365.51

4th Distribution 2016 Property Taxes                                                                         $         6,644.90

                

 

 

 

 

 

 

PARK DISTRICT, AQUARIUM &

MUSEUM FUND                                                                     $    34,885.10

1st Distribution 2016 Property Taxes                                                                         $       14,628.48

2nd Distribution 2016 Property Taxes                                                                         $         1,572.85

3rd Distribution 2016 Property Taxes                                                                         $         7,366.62

4th Distribution 2016 Property Taxes                                                                         $         1,788.75

 

 

             

Taylorville Park District                       

Improvement at Lakeshore Golf Course Fund                       $    5,204.20

 

Trustee Reno motioned to accept the Treasurer’s Report as submitted, Trustee Bragg seconded the motion.  Roll call vote carried the motion, all in favor.

 

 

CORRESPONDENCE and/or Guests

Thank you from the family of William Herman – Trustees read a Thank you card received from Mr. Herman’s wife and daughter Marlane.

 

NEW BUSINESS

Employee Christmas Bonus – Trustee Bragg motioned the bonuses be the same as was paid last year, Trustee Reno seconded the motion.  Voice vote carried the motion.

2018 Board of Trustee Meeting Dates –

 

2018 Board of Trustees Regular Monthly Meeting Dates

Monday, January 22, 2018

Monday, February 26, 2018

               Monday, March 26, 2018                

                                                                                                           Monday, April 23, 2018

Tuesday, May 29, 2018

Monday, June 25, 2018

Monday, July 23, 2018

Monday, August 27, 2018

Monday, September 24, 2018

Monday, October 22, 2018

Monday, November 26, 2018

Monday, December 17, 2018 @ 3:00 p.m.

 

Trustee Phillips motioned to accept the 2018 Board Meeting dates, Trustee Reno seconded the motion.  Voice vote carried the motion.

REPORTS

Maintenance Superintendent – Superintendent Gary Brown reported that the new road repairs were finished, staff has been busy working on Christmas in the Park. Brown informed the board he would be passing out a report on needed pool repairs that they could take home and review.

Office Administrator/Secretary – MaryAnn Becker reported on October 27th she received the 4th installment of the 2016 Property Taxes and that the 5th and final installment was in on her desk being processed.  Becker informed the board that all the new security cameras were up and running, streaming 24 hours to both the computer in her office and in the Recreational Directors office.  Becker shared the latest from the IAPD Legislative Update in regards to the status of the Property Tax Freeze Bill, the Minimum Wage Increase bill and the possible signing into law of the new legislation requiring sexual harassment policy.  Lastly, Becker stated she has been busy providing information to the Social Security office regarding their oversight of an employee form filing in 2016 and helping Recreation Director Hancock with as much Christmas in the Park preparation as possible.

Recreation Director – Director Bailey Hancock reported that the bulk of her time has been spent on Christmas in the Park. She presented each board member with a flyer listing the Dining Hall events along with all the information on the light displays, Live Nativity, Sleight Rides and Santa and Mrs. Claus visits.  Hancock stated she would appreciate any and all help the trustees could offer with the various programs throughout Christmas in the Park.  Lastly, she informed the board all display placement letters had been finished and mailed out that day, and that the donation booth is filled except for Christmas Eve and Christmas.

 

Trustee Bragg motioned to accept the reports as given. Trustee Phillips seconded the motion. Voice vote carried the motion.

COMMITTEE REPORTS

Finance CommitteeApproval for Payment of Bills.  Trustee Phillips motioned to pay all monthly bills totaling $ 6,291.44.  Trustee Reno seconded. Roll call carried the motion with a vote of all in favor.

 

ADJOURNMENT

There being no further discussion, Trustee Phillips moved to adjourn at 7:20 p.m. and Trustee Reno seconded the motion.  Voice vote carried the motion.  The next regularly scheduled monthly meeting will be held on MONDAY, DECEMBER 18, 2017 AT 3:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 2:30 P.M. at the Taylorville Park District office board room inside Manners Park.  Prior notice will be posted.

 

 

 BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

MONDAY, OCTOBER 23, 2017

7:00 P.M.

 

The regular monthly meeting was called to order by President Marlane Miller at 7:00 p.m. with pledge of allegiance.

 

Roll Call: President Marlane Miller, Secretary MaryAnn Becker, Trustees Sue Phillips, Don Bragg, Misty Marucco, Kay Champley, Robert Steiner, Jim McCoy, Attorney Quinn Broverman.

 

Trustee Phillips motioned to approve the September 25, 2017 minutes, the motion was seconded by Trustee Steiner.  Voice vote carried the motion. 

 

TREASURER’S REPORT - As of September 30, 2017

Beginning Balance 8-31-17

              PARK                                                                                        $ 735,830.26

Cash Receipts                

              PARK                                                                                        $ 166,505.19

Cash Disbursements

              PARK                                                                                        $   46,509.92

Balance as of 9-30-17

              PARK                                                                                        $ 855,825.53    

 

Taylorville Park District - FUND BALANCES - As of September 30, 2017

IMRF                                                                                                      $    42,552.32

1st Distribution 2016 Property Taxes                                                                                           $       14,011.90

2nd Distribution 2016 Property Taxes                                                                                          $         1,506.72

 

SOCIAL SECURITY FUND                                                                  $    35,065.44

1st Distribution 2016 Property Taxes                                                                                            $       15,128.60

2nd Distribution 2016 Property Taxes                                                                                           $         1,626.75

 

                                                                                    

BOND FUND                                                                                          $   88,684.24

1st Distribution 2016 Property Taxes                                                                                            $       54,343.00

2nd Distribution 2016 Property Taxes                                                                                           $         5,843.06

                

 

PARK DISTRICT, AQUARIUM &

MUSEUM FUND                                                                                  $    34,885.10

1st Distribution 2016 Property Taxes                                                                                          $       14,628.48

2nd Distribution 2016 Property Taxes                                                                                         $         1,572.85  

 

 

Taylorville Park District                       

Improvement at Lakeshore Golf Course Fund                                    $    6,574.06

 

Trustee Bragg motioned to accept the Treasurer’s Report as submitted, Trustee Champley seconded the motion.  Roll call vote carried the motion, all in favor.

 

CORRESPONDENCE and/or Guests

Taylorville Terrace Letter – President Miller read a letter from Taylorville Terrace requesting donations to help make the residents holiday bright.  Miller stated that although the park cannot donate tax payer funds, she would pass around the letter for the board members to consider making a donation if they wish to.

Jason Boldig, UV Light Filtration System at Lakeshore Golf Course – Boldig reported to the board that in the spring a water sample off the new well came back showing both coliform bacteria and e-coli bacteria. Due to the test ice had to be brought in, no drinking of the water or handwashing could be allowed.  He stated that he had shocked it for a temporary fix, but had to have the UV Light Filtration System installed by Blakely’s to fix the bacteria problem due to the fact it was a busy time at the golf course. Boldig asked if the board would consider splitting the bill three ways between Lakeshore, the park and the Improvements for Lakeshore Golf Course account. The bill totaled $1,746.00 which would break down to $582.00 each.

 

Trustee Phillips motioned to split the bill three ways, Trustee Champley seconded the motion.  Roll call vote carried the motion, all in favor.

 

Kathy Driskell, Dog Park Inquiry – Driskell presented the board with a written proposition to build a dog park on the Perkinsons property section of Manners Park.  She reviewed the sheet with the board stating the cost would only be fencing and labor that was already being done on the property.  After a discussion and important points brought forth by board members and Recreation Director Bailey Hancock, President Miller stated this would not be decided at this meeting.  Miller said this time of year is devoted to Christmas in the Park, there are already plans for the Parkinson’s property, so it will not go there, and as of now we will wait and see what the county decides to do; they have only tabled the dog park idea.

 

NEW BUSINESS

Date for 2017 Employee Christmas Party – After a short discussion it was unanimously decided to hold the event at Burton’s Tap at 6:00 P.M. on Friday, January 5, 2018.

REPORTS

Maintenance Superintendent – Superintendent Gary Brown reported that staff had completed the curb work at the pavilion, and were working on the dugout roofs at the complex ball fields. Brown then informed the board he had contacted Mid-America regarding repairs for the bottom of the pool.  After checking out the specs on Google Earth, they provided him with the following rough estimates to repair bottom $112,000.00, to repair the bottom and up the sides (which would stop a lot of the water seepage) $212,000.00.  Again, Brown reminded the board these are only estimates.  Next he stated the electrical box in the pump house is failing and corroded. The estimate to replace it, and move it to the outside of the building is between $5,000.00 - $10,000.00. There will be an additional $3,500.00 to replace the main pipe in the pump house.  Lastly, Brown informed the board he has contacted two different companies to get estimates on repair/replacing the walls on the pump house which are caving in.

Office Administrator/Secretary – MaryAnn Becker reported on September 27th, the park received the 3rd Property Tax Installment and the funds had been distributed to the appropriate accounts, she has completed and submitted the 3rd Quarter Payroll Taxes, and completed the IMRF Satisfaction Survey.  Becker informed the board that Wareham’s Security was installing the newly purchased cameras in both the Dining Hall and Restroom areas, and she had received the invoice for the G.O. Limited Bond payment that is due November 29th.  Lastly, she stated the park had received $475.00 in memorial donations in honor of Mr. William Herman, President Miller’s father, and that the funds were requested to be dedicated to the Senior Program.

Recreation Director – Director Bailey Hancock reported on Thursday, October 12th, Senior Lunch was held and Chili was served, the November Senior Lunch will be Turkey & Stuffing.  Saturday, October 7th, the YFL Bowl Games were held, closing out their season, Men’s Softball will have games through November 12th, and Friday, October 20th was the Kids-R-Kids Dance.

Hancock stated work continues on Christmas in the Park as display, sponsor and donation booth forms are being mailed back, 16,000 candy canes have been delivered, pageant registration is now open and Christmas Banners are in.  She will be on the radio at 9:40 A.M. Monday, November 27th; to inform the public of the upcoming Christmas activities, discount cards are almost filled, and hall decorating will start Monday, November 13th.  Lastly, Hancock stated she is thinking of using the donations in memory of Mr. Herman to provide a catered breakfast for the December brunch.

Trustee Champley motioned to accept the reports as given. Trustee Marucco seconded the motion. Voice vote carried the motion.

COMMITTEE REPORTS

Finance CommitteeApproval for Payment of Bills.  Trustee Phillips motioned to pay all monthly bills totaling $ 8,335.11.  Trustee Bragg seconded. Roll call carried the motion with a vote of all in favor.

 

Trustee Jim McCoy requested the floor to inform the board this would be his last meeting, he has decided to resign stating personal and health issues.

ADJOURNMENT

There being no further discussion, Trustee Bragg moved to adjourn at 7:50 p.m. and Trustee Marucco seconded the motion.  Voice vote carried the motion.  The next regularly scheduled monthly meeting will be held on MONDAY, NOVEMBER 27, 2017 AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District office board room inside Manners Park.  Prior notice will be posted.

 

 

 

Taylorville Park District

board of trustees

 

2018 Board of Trustees Regular Monthly Meeting Dates

 

                                                                                          Monday, January 22, 2018

                                                                                          Monday, February 26, 2018

                                                                                          Monday, March 26, 2018

                                                                                          Monday, April 23, 2018

                                                                                          Tuesday, May 29, 2018

                                                                                          Monday, June 25, 2018

                                                                                          Monday, July 23, 2018

                                                                                          Monday, August 27, 2018

                                                                                          Monday, September 24, 2018

                                                                                          Monday, October 22, 2018

                                                                                          Monday, November 26, 2018

                                                                                          Tuesday, December 17, 2018