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Taylorville Community Pleasure Driveway
& Park District
Board of Trustees
Meeting Notices 2020 Year


2020 Board of Trustees Regular Monthly Meeting Dates
Monday, January 27, 2020
Monday, February 24, 2020
Monday, March 23, 2020
Monday, April 27, 2020
Tuesday, May 26, 2020
Monday, June 22, 2020

Monday, July 27, 2020
Monday, August 24, 2020
Monday, September 28, 2020
Monday, October 26, 2020
Monday, November 23, 2020
Monday, December 28, 2020.


The Finance Committee will meet on the above scheduled dates at 6:30 p.m. prior to the Board of Trustee’s meetings convening at 7:00 p.m. in the Manners Park administrative office board room.

NOTICE OF AVAILABILITY OF AUDIT REPORT

OF TAYLORVILLE PARK DISTRICT

Taylorville Community Pleasure Driveway & Park District hereby provides public notice that an audit of its funds for the period March 1, 2017 through February 28, 2018 has been made by Pulley, Martynowski and Blakeman, and that a report of such audit dated May 24, 2018 has been filed with the County Clerk of Christian County, in accordance with 30 ILCS 15/0.01 et seq.  The full report of the audit is available for public inspection at the Taylorville Park District administrative office inside Manners Park during regular business hours 8:00 a.m. to 12:00 p.m. and 1:00 p.m. to 4:00 p.m. Monday through Friday except for holidays.

                                                         Taylorville Community Pleasure Driveway & Park District

                                                                       By:  Lisa Morillo, Secretary

________________________________________________________________________________________________________________

BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK DINING HALL

MONDAY, November 30, 2020 7:00 P.M.

 

The regular monthly meeting was called to order by President Marlane Miller at 7:00 p.m. with pledge of allegiance.

 

Roll Call: President Marlane Miller, Secretary Lisa Morillo, Trustees Sue Phillips, Misty Marucco, Kay Champley, Tanya Reno, Robert Steiner, Jeff Hancock (remotely) Attorney Quinn Broverman was not present.

 

Trustee Reno, motioned to approve October 26, 2020 minutes; the motion was seconded by Trustee Phillips. Roll call vote carried the motion, all in favor.

TREASURER’S REPORT - As of October 31, 2020    

 

Beginning Balance 9-30-20                                   $ 902,883.74           

                                                                           

Cash Receipts                                                              $  33,949.96

 

Cash Disbursements                                         $  60,256.93             

 

 Balance as of 10-31-20                                            $ 876,576.77

                                             

Taylorville Park District -  FUND BALANCES - As of September 30, 2020

 

IMRF FUND                                                                                                $     67,677.90

1st Installment 2019 Property Taxes                                                          $     13,697.51

2nd Installment 2019 Property Taxes                                                         $        1,326.60

3rd Installment 2019 Property Taxes                                                          $        6,797.02

4th Installment 2019 Property Taxes                                                          $           910.46

 

SOCIAL SECURITY FUND                                                                      $     43,670.59

1st Installment 2019 Property Taxes                                                           $     16,986.77

2nd Installment 2019 Property Taxes                                                             $       1,645.13

3rd Installment 2019 Property Taxes                                                          $       8,428.91

4th Installment 2019 Property Taxes                                                          $       1,129.12

 

BOND FUND                                                                                           $       46,084.19

1st Installment 2019 Property Taxes                                                      $       55,657.47

2nd Installment 2019 Property Taxes                                                     $        5,390.20

3rd Installment 2019  Property Taxes                                                     $      27,617.76

4th Installment 2019 Property Taxes                                                      $        3,699.63

 

PARK DISTRICT, AQUARIUM

& MUSEUM FUND                                                                                 $     21,270.91

1st Installment 2019 Property Taxes                                                      $     11,632.72

2nd Installment 2019 Property Taxes                                                     $       1,126.49

3rd Installment 2019 Property Taxes                                                      $       5,772.08

4th Installment 2019 Property Taxes                                                      $          773.19

 

Taylorville Park District                        

Improvement at Lakeshore Golf Course Fund                                   $        5,908.22

*$260.35* Flag Donations

*$1525.00 2020 Golf Outing Proceeds     

 

Trustee Champley motioned to accept the Treasurer’s Report as submitted, Trustee Reno seconded the motion.  Roll call vote carried the motion, all in favor

NEW BUSINESS

 

A.  Employee Christmas Bonus – $100.00 to be distributed to full-time employees and $50.00 for part-time employees. Trustee Phillips motioned to accept. Trustee Marucco seconded the motion.  Roll call vote carried the motion all in favor.

 

B.  Employee Christmas Party – with the mitigations from COVID-19 a Christmas Party would not be feasible. In lieu of a party, employees will receive a gift card for $50.00 from local restaurants.  Trustee Reno motioned to accept and Trustee Champley seconded the motion.  Roll call voted carried the motion, all in favor.

 

OLD BUSINESS

The board agreed to table the review of pool engineers until next board meeting.

REPORTS

Maintenance Superintendent – Superintendent Gary Brown was not present due to COVID restrictions.  Director Hancock reported for him.  The staff has been working on Christmas In The Park and things are running smoothly and on schedule.

 

Office Administrator/Secretary – Office Administrator, Lisa Morillo, attended a Webinar IAPD Legal Symposium.

 

Recreation Director – Director Bailey Hancock went over all Christmas In The Park activities. A copy was given to Board Members. She will be on the radio 8:40 a.m. December 2, 2020 informing the public of activities which are available due to recent COVID mitigations. She also spoke with the Illinois Department of Public Health and was advised all programs were approved.

 

Trustee Phillips motioned to accept the reports as given. Trustee Marucco seconded the motion. Roll call vote carried the motion, all in favor.

 

COMMITTEE REPORTS

Finance CommitteeApproval for Payment of Bills. Trustee Reno motioned to pay the monthly bills totaling $4,636.98.  Trustee Steiner seconded. Roll call vote carried the motion, all in favor.

 

EXECUTIVE SESSION

Trustee Phillips motioned to go into Executive Session 5 ILCS 120/2 (C) (1), Trustee Marucco seconded the motion.  Roll call carried the motion, with all in favor. Executive Session began at 7:20 p.m. and ended at 7:31.

No action was taken

ADJOURNMENT

There being no further discussion, Trustee Phillips moved to adjourn at 7:35 p.m. and Trustee Reno seconded the motion.  Roll call vote carried the motion, all in favor.  The next regularly scheduled monthly meeting to be determined based on COVID mitigations.

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK DINING HALL

MONDAY, November 30, 2020

7:00 P.M.

 

 

AGENDA

 

          A.  Employee Christmas Bonuses

          B.  Employee Christmas Party

          A.  Pool Engineers

 

 

*Due to COVID 19 and the social distancing guidelines the meeting will be conducted by live broadcast on Taylorville New Country 104.1 FM.  If any person wishing to address the board during the meeting may send an email to TaylorvilleParkDistrict@gmail.com

or call 217-565-0389  *

 

 

 

BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK DINING HALL

MONDAY, OCTOBER 26, 2020 7:00 P.M.

 

The regular monthly meeting was called to order by President Marlane Miller at 7:00 p.m. with pledge of allegiance.

 

Roll Call: President Marlane Miller, Secretary Lisa Morillo, Trustees Sue Phillips, Misty Marucco, Kay Champley, Tanya Reno, Robert Steiner. After roll call, Trustee Jeff Hancock arrived at 7:05 p.m.

 

Trustee Reno, motioned to approve September 28, 2020 minutes; the motion was seconded by Trustee Steiner. Roll call vote carried the motion, all in favor.

 

Trustee Champley, motioned to approve Special Meeting Minutes, October 13, 2020; the motion was seconded by Trustee Reno.  Roll call vote carried the motion, all in favor.

 

Trustee Phillips, motioned to approve Special Meeting Minutes, October 14, 2020; the motion was seconded by Trustee Reno.  Roll call vote carried the motion, all in favor.

 

Trustee Reno, motioned to approve Special Meeting Minutes, October 20, 2020; the motion was seconded by Trustee Phillips.  Roll call vote carried the motion, all in favor.

 

 

TREASURER’S REPORT - As of September 30, 2020

 

Beginning Balance 08-31-20                                 $ 906,422.66

 

Cash Receipts                                                            $ 182,853.76

 

Cash Disbursements                                                $ 186,392.68

 

Balance as of 9-30-20                                             $ 902,883.74

 

 

 

Taylorville Park District

FUND BALANCES

As of September 30, 2020

 

                                         

IMRF FUND                                                                                              $     69,027.86

1st Installment 2019 Property Taxes                                                                13,697.51

2nd Installment 2019 Property Taxes                                                                1,326.60

3rd Installment 2019 Property Taxes                                                                 6,797.02

                                         

 

SOCIAL SECURITY FUND                                                                    $     45,477.40

1st Installment 2019 Property Taxes                                                                 16,986.77

2nd Installment 2019 Property Taxes                                                                     1,645.13

3rd Installment 2019 Property Taxes                                                                  8,428.91

 

BOND FUND                                                                                             $     116,646.32

1st Installment 2019 Property Taxes                                                                   55,657.47

2nd Installment 2019 Property Taxes                                                                   5,390.20

3rd Installment 2019  Property Taxes                                                                 27,617.76

 

PARK DISTRICT, AQUARIUM

& MUSEUM FUND                                                                                   $     14,719.61

1st Installment 2019 Property Taxes                                                                 11,632.72

2nd Installment 2019 Property Taxes                                                                  1,126.49

3rd Installment 2019 Property Taxes                                                                   5,772.08

 

Taylorville Park District                         

Improvement at Lakeshore Golf Course Fund                                   $        5,967.63

*$260.35* Flag Donations

*$1525.00 2020 Golf Outing Proceeds     

 

 

Trustee Marucco motioned to accept the Revised Treasurer’s Report for August 31, 2020; Trustee Reno seconded the motion.  Roll call vote carried the motion, all in favor.

 

Trustee Reno motioned to accept the Treasurer’s Report for September 30, 2020 as submitted and the Trustee Marucco seconded the motion.  Roll call vote carried the motion, all in favor.

 

GUEST

George Deines from Consilman-Hunsaker presented the board with a handout for information pertaining to a new aquatic facility for the Taylorville Park District.

 

Mr. Deines discussed several key points; such as receiving input and gathering data from the community, cost analysis, feasibility study.

 

Questions were presented by the board. Discussion was had regarding cost, time line, and other ways Consilman-Hunsaker is involved with the process from beginning to completion.

OLD BUSINESS

The board agreed to table the review of pool engineers until next board meeting or a special meeting to be set up.

 

REPORTS

Maintenance Superintendent – Superintendent Gary Brown reported the staff  has been working on ball diamonds and the new playground sidewalk is complete. Also, the new donation booth has been set up and two memorial benches have been placed on the east side of the pond.

 

 Office Administrator/Secretary – Office Administrator, Lisa Morillo, informed the board of a $318.00 check that was part of the Illinois Public Risk Fund Safety Grant. She also stated that Election packets were available at the park office.

 

Recreation Director – Director Bailey Hancock, stated the Men’s Softball and Flag Football was over for the season. She also indicated that she is losing some vendors for the discount cards but was looking for other vendors.  Preparations for decorating the dining hall for Christmas In The Park will take place after the Elections. Director Hancock is still working on Christmas programs following COVID-19 guidelines.

 

Trustee Reno motioned to accept the reports as given. Trustee Steiner seconded the motion. Roll call vote carried the motion, all in favor.

 

COMMITTEE REPORTS

Finance CommitteeApproval for Payment of Bills. Trustee Reno motioned to pay the monthly bills totaling $3,711.22.  Trustee Phillips seconded. Roll call vote carried the motion, all in favor.

 

ADJOURNMENT

There being no further discussion, Trustee Reno moved to adjourn at 8:00 p.m. and Trustee Hancock seconded the motion.  Roll call vote carried the motion, all in favor.  The next regularly scheduled monthly meeting will be held on MONDAY,  NOVEMBER 23, 2020 AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District Dining Hall, inside Manners Park.  Prior notice will be posted.

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK DINING HALL

MONDAY, OCTOBER 26, 2020

7:00 P.M.

  

AGENDA

Call to Order

  

 

*Following COVID 19 social distancing guidelines, attending guests are asked to stay 6 ft. apart or wear masks *

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

SPECIAL MEETING MINUTES

MANNERS PARK DINING HALL

TUESDAY, OCTOBER 20, 2020

4:00 P.M.

 

A special meeting was called to order by President Marlane Miller at 4:00 p.m.

 

Roll Call:  President Marlane Miller, Secretary Lisa Morillo, Recreation Director Bailey Hancock, Maintenance Superintendent Gary Brown, Trustees Sue Phillips, Tanya Reno, and Robert Steiner.

 

Roger Schamberger from Burbach Aquatics, Inc. toured the pool with Superintendent Brown and Recreation Director Hancock prior to the meeting. Mr. Schamberger presented the board with information and visual boards from other aquatic projects.

 

Mr. Schamberger discussed several key points; such as receiving input and gathering data from the community, cost analysis, feasibility study, grants, donors, and fund raising.  He also discussed other projects that have been completed in Central Illinois.

 

Questions were presented by the board. Discussion was had regarding cost, time line, and other ways Burbach Aquatics, Inc. is involved with the process from beginning to completion.

 

There being no further discussion, Trustee Phillips moved to adjourn at 5:25p.m. and Trustee Steiner seconded the motion. Voice vote carried the motion. 

 

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES SPECIAL MEETING

MANNERS PARK DINING HALL

OCTOBER 20, 2020

 4:00 P.M.

 

AGENDA

 

 

 

 

 

 

 

I.                     Call to Order

II.                    Pledge of Allegiance

III.                   Roll Call

IV.                  Burbach Aquatics

V.                   Any Other Matters

VI.                  Executive Session

VII.                 Possible Action on Matters Discussed in Executive Session

                       Adjournment

      

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

SPECIAL MEETING MINUTES

MANNERS PARK DINING HALL

TUESDAY, OCTOBER 13, 2020

3:30 P.M.

 

A special meeting was called to order by President Marlane Miller at 3:30 p.m.

 

Roll Call:  President Marlane Miller, Secretary Lisa Morillo, Recreation Director Bailey Hancock, Maintenance Superintendent Gary Brown, Trustees Tanya Reno, Sue Phillips, Robert Steiner, and Attorney Quinn Broverman.

 

Frank Parisi from Williams Architects/Aquatics presented the board with a slide show for information pertaining to a new aquatic facility for the Taylorville Park District.

 

Mr. Parisi discussed several key points; such as receiving input and gathering data from the community, cost analysis, feasibility study, grants, donors, and fund raising. 

 

Questions were presented by the board. Discussion was had regarding cost, time line, and other ways Williams Architects/Aquatics is involved with the process from beginning to completion.

 

There being no further discussion, President Miller moved to adjourn at 4:45 p.m. and Trustee Reno seconded the motion. Voice vote carried the motion. 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

SPECIAL MEETING MINUTES

MANNERS PARK DINING HALL

WEDNESDAY, OCTOBER 14, 2020

4:00 P.M.

 

A special meeting was called to order by President Marlane Miller at 4:00 p.m.

 

Roll Call:  President Marlane Miller, Secretary Lisa Morillo, Recreation Director Bailey Hancock, Maintenance Superintendent Gary Brown, Trustees Sue Phillips, and Robert Steiner.

 

Caius Jennison from the Farnsworth Group, presented the board with information pertaining to a new aquatic facility for the Taylorville Park District. Mr. Jennison toured the pool with Superintendent Brown and Recreation Director Hancock prior to the meeting and discussed with the board what he observed.

 

Mr. Jennison discussed several key points; such as receiving input and gathering data from the community, cost analysis, feasibility study, grants, donors, and fund raising.  He also discussed other projects that have been completed in Central Illinois. He also stated, that his firm offers services with park design.

 

Questions were presented by the board. Discussion was had regarding cost, time line, and other ways Farnsworth Group is involved with the process from beginning to completion.

 

There being no further discussion, Trustee Phillips moved to adjourn at 5:00 p.m. and Trustee Steiner seconded the motion. Voice vote carried the motion. 

 

 

 

AGENDA

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES SPECIAL MEETING

MANNERS PARK DINING HALL

OCTOBER 13, 2020

 3:30 P.M.

 

 

 

 

AGENDA

 

 

 

  I.                     Call to Order

  II.                    Pledge of Allegiance

  III.                   Roll Call

  IV.                  Williams Aquatics

  V.                   Any Other Matters

  VI.                  Executive Session

  VII.                 Possible Action on Matters Discussed in Executive Session

                         Adjournment

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES SPECIAL MEETING

MANNERS PARK DINING HALL

OCTOBER 14, 2020

 4:00 P.M.

 

 

AGENDA

 

 

 

I.                     Call to Order

II.                    Pledge of Allegiance

III.                   Roll Call

IV.                  Farnsworth Group

V.                   Any Other Matters

VI.                  Executive Session

VII.                 Possible Action on Matters Discussed in Executive Session

                       Adjournment

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK DINING HALL

MONDAY, SEPTEMBER 28, 2020

7:00 P.M.

 

 

 

AGENDA

 

 

                     A. LSGC – Jason Boldig, Golf Course Update

                     A.  Adopt Ordinance No. 2020-3  Levying Necessary Taxes for Fiscal Year

                          March 1, 2020 – February 28, 2021

 

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK DINING HALL

MONDAY, AUGUST 24, 2020

7:00 P.M.

 

 

AGENDA

 

 

           A.  Thirty (30) Day Notice for Public Inspection of Levying Necessary Taxes for

                  Fiscal Year March 1, 2020 – February    28, 2021

  

 

*Following COVID 19 social distancing guidelines, attending guests are asked to stay 6 ft. apart or wear masks *

 

 

NOTICE IS HEREBY GIVEN that the Taylorville Park district Board of Trustees will meet for a Special  Personnel Committee meeting on Wednesday, August 19, 2020 at 6:00 p.m. in the Manners Park office board room for the review of employee applications.

 

 

 

 

 

MINUTES

 

BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK DINING HALL

MONDAY, SEPTEMBER 28, 2020 7:00 P.M.

 

The regular monthly meeting was called to order by President Marlane Miller at 7:00 p.m. with pledge of allegiance.

 

Roll Call: President Marlane Miller, Secretary Lisa Morillo, Trustees Jeff Hancock, Kay Champley, Tanya Reno, Robert Steiner, and Attorney Quinn Broverman. Trustees Misty Marucco and Sue Phillips were absent.

 

Trustee Reno motioned to approve the August 24, 2020 minutes; the motion was seconded by Trustee Steiner. Roll call vote carried the motion, all in favor.

 

TREASURER’S REPORT - As of AUGUST 31, 2020

 

Beginning Balance 7-31-20                                   $ 908,583.21

 

  Cash Receipts                                                       $   42,976.47

 

Cash Disbursements                                               $  45,060.30

 

                                                 Balance as of 8-31-20                                           $ 906,499.38

 

Taylorville Park District - FUND BALANCES - As of August 31, 2020

 

IMRF                                                                                                     $   63,669.35

                                   

SOCIAL SECURITY FUND                                                                $   38,926.94

 

BOND FUND                                                                                       $   88,990.85

 

PARK DISTRICT, AQUARIUM &

MUSEUM FUND                                                                                $    14,719.61

 

Taylorville Park District                         

Improvement at Lakeshore Golf Course Fund                                  $      5,967.63

 

Trustee Reno motioned to accept the Treasurer’s Report as submitted, Trustee Hancock seconded the motion.  Roll Call vote carried the motion, all in favor.

  

NEW BUSINESS

Jason Boldig, Lakeshore Golf Course, had several issues to discuss. One is about a dead locust tree on south side of Club House building. He is concerned that if a wind storm comes it may come down on the building, and it needs to be removed as the branches are hanging over the Club House.  He has not began to get quotes yet, but wanted to bring to the boards attention. President Miller asked Superintendent Gary Brown his thoughts. Maintenance Superintendent Gary Brown stated he could go and take a look at and then bring that information to the board.

 

 His second concern, is about updating florescent lighting in the entire Pro-Shop main level. There are 18 two by four drop ceiling florescent fixtures. He would like to upgrade to LED.     He questioned if the Board could pay for these and he will get them installed to save on labor cost. He was quoted 18 light fixtures at $100.00 each plus tax.  Cost may be around $1,800.00. President Miller called for a motion to approve the purchase of the replacement lighting. Trustee Reno made a motion to pay for replacement lighting and Trustee Champley seconded the motion.  Roll Call carried the motion, all in favor.

 

 The third item he discussed is that it’s been a couple years since the seeding of the golf course. This fall they got eight 50lb bags in the ground. He stated that he knows in the past it has been split and requested if the Park District could split the cost. Jason stated that the invoice was about $2,000.00. Recreation Director Hancock stated there was enough money in the Lake Shore improvement account. Trustee Reno made a motion to split the cost. JD Improvements would pay half and the other half would come out of the Lake Shore Committee and Trustee Hancock seconded the motion. Roll Call carried the motion, all in favor.

 

Appoint Lisa Morillo as Office Administrator/Secretary to Board/IMRF Authorized Agent

Trustee Hancock made a motion to appoint Lisa Morillo as Office Administrator/Secretary to Board/IMRF Authorized agent. Trustee Reno seconded the motion. Roll call carried the motion, all in favor.

 

Authorization for Lisa Morillo as signer on all Park District accounts. Trustee Reno made the motion for Lisa Morillo, Office Administrator, as signer on all Park District accounts. Trustee Steiner seconded the motion. Roll call carried the motion, all in favor.

 

Decision for Request for Qualification/Pool Engineer.  Recreation Director  Bailey Hancock received qualifications from four firms. She suggested possibly having special meetings to meet with representatives from each of the firms. Recreation Director Hancock will work on setting up appointments and will inform board of the specific dates.

 

OLD BUSINESS

Adopt Ordinance No. 2020-3 Levying Necessary Taxes for Fiscal Year March 1, 2020 – February 28, 2021 Attorney Quinn Broverman stated that this has been on file for the last 30 days. Total levied funds is $740,000.00 divided between the corporate fund, recreation fund, liability insurance, bond fund, museum chautauque fund, IMRF, social security. Trustee Reno made a motion to adopt Ordinance No. 2020-3. Trustee Steiner seconded the motion. Roll call carried the motion, all in favor.

 

REPORTS

Maintenance Superintendent – Superintendent Gary Brown reported staff has been mowing and working on the pond. Will be clearing and finishing North pond before starting on South pond.

Recreation Director – Director Bailey Hancock informed Board she was interviewed by WAND T.V. on a segment they are creating about Taylorville. This should be released on the news around the end of October or beginning of November. Flag football and Men’s softball is still at Don Bragg Complex for a bit longer. She stated on September 19, 2020 Loving Arms had their annual walk, October 4th will be the color run for Children’s Miracle Network. She received a bid from All Weather Courts for tennis courts. Since it’s over $25,000.00 this will require an official bidding out packets. She will get the bids and Board can then decide how to proceed. As for Christmas in the Park the lights will still go up. However, due to COVID-19 other events have to be changed or cancelled.  Director Bailey Hancock is still working on the details. Director Hancock asked the board for approval for a new donation booth. Trustee Reno made a motion to purchase a new donation booth not to exceed $3,700.00. Trustee Champley seconded the motion. Roll call carried the motion, all in favor.

Office Administrator/Secretary – Office Administrator, Lisa Morillo reported she had completed FOIA, OMA, and Sexual Harassment Training. Also, she indicated Election Packets were available in the park office for the Election in April 2021.

 

President Miller motioned to accept the reports as given. Trustee Reno made a motion to accept reports as given. Trustee Champley seconded the motion. Roll call vote carried the motion, all in favor

 

COMMITTEE REPORTS

Finance Committee – Approval of Payment of Bills.  

Trustee Reno motioned to pay the monthly bills totaling $4,932.87.  Trustee Champley seconded the motion. Roll call vote carried the motion, all in favor.

 

ADJOURNMENT

There being no further discussion Trustee Champley moved to adjourn at 8:00 p.m. and Trustee Reno seconded the motion. Roll call vote carried the motion, all in favor. The next regularly scheduled monthly meeting will be held on MONDAY, OCTOBER 26, 2020 AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District Dining Hall, inside Manners Park. Prior notice will be posted.

 

 

BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK DINING HALL

MONDAY, AUGUST 24, 2020 7:00 P.M.

 

The regular monthly meeting was called to order by President Marlane Miller at 7:00 p.m. with pledge of allegiance.

 

Roll Call: President Marlane Miller, Secretary MaryAnn Becker, Trustees Sue Phillips, Misty Marucco, Jeff Hancock, Kay Champley, Tanya Reno, Robert Steiner, and Attorney Quinn Broverman.

 

Trustee Phillips, motioned to approve the July 27, 2020 minutes; the motion was seconded by Trustee Reno. Roll call vote carried the motion, all in flavor.

 

TREASURER’S REPORT - As of JULY 31, 2020

 

Beginning Balance 6-30-20                                   $ 584,448.21

 

Cash Receipts                                                            $ 375,771.22

 

Cash Disbursements                                                $   51,636.03

 

Balance as of 7-31-20                                             $ 908,583.21

 

Taylorville Park District - FUND BALANCES - As of July 31, 2020

IMRF                                                                                              $   63,752.24

1st installment 2019 Property Taxes                                                                                  $     13,697.51

                                   

SOCIAL SECURITY FUND                                                      $   39,204.36

1st installment 2019 Property Taxes                                                                              $     16,986.77

 

BOND FUND                                                                                 $   83,564.79*

1st installment 2019 Property Taxes                                                                                  $    55,657.47

 

PARK DISTRICT, AQUARIUM &

MUSEUM FUND                                                                           $   13,590.78

1st installment 2019 Property Taxes                                                                                  $     11,632.72

 

Taylorville Park District                         

Improvement at Lakeshore Golf Course Fund                               $     5,967.63

 

Trustee Reno motioned to accept the Treasurer’s Report as submitted, Trustee Steiner seconded the motion.  Roll call vote carried the motion, all in favor.

 

NEW BUSINESS

Attorney Quinn Broverman presented the board with the Levy for Necessary Taxes for Fiscal Year March 1, 2020 – February 28, 2021.  Broverman stated the Levy would be at the park office for public inspection for the next 30 days, and will be passed at next month’s board meeting.

 

REPORTS

Maintenance Superintendent – Superintendent Gary Brown reported staff was busy mowing, weeding, and clearing the area around the pond.

Office Administrator/Secretary – Office Administrator, MaryAnn Becker reported each trustee had a copy of the IPARKS additional insurance quotes which were talked about at last month’s meeting.  The board decided to add the additional coverage on the fishing pier, bleachers at the complex, 112 E. Palmer storage building, and the brick arch.  On July 29th the first installment of the 2019 property taxes were received in the amount of $466,089.72, and the second installment of $45,139.46 was received on August 21st.   Becker shared she had received the $500 Aquatics Grant form IPARKS, and applied for the $350 Swing Modification Program rebate.  Becker updated the board on the new area code change and shared she had participated in the IPARKS “Your Board & Your Strategic Plan” Webinar, August 13th a Personal Property Replacement Tax check was received in the amount of $5,641.79, and she had submitted the 2/29/20 required financial documents to S&P Global Ratings for future grant opportunities. Lastly, Becker stated she has been cleaning and preparing her files and area for the new Office Administrator.

Recreation Director – Director Bailey Hancock handed out three more Engineering Requests for Qualifications for the board to review over the next month, this gives them a total of four Engineering Firms that have responded.  Hancock explained that the feasibility study is something that must be done in order to apply for a grant whether for a new pool or renovation of the current one.  Hancock shared she had met with All Weather Courts today regarding the resurfacing of the current tennis courts at Manners Park,  she was told they had many options available and should be under $30,000.00. Lastly, Hancock informed the board that the basketball courts could not be helped based on the current overlay coating, it was suggested to let it wear off and then revisit the resurfacing option.

 

Trustee Phillips motioned to accept the reports as given. Trustee Reno seconded the motion. Roll call vote carried the motion, all in favor.

 

COMMITTEE REPORTS

Finance CommitteeApproval for Payment of Bills. Trustee Reno motioned to pay the monthly bills totaling $8,904.00.  Trustee Hancock seconded. Roll call vote carried the motion, all in favor.

 

ADJOURNMENT

There being no further discussion, Trustee Reno moved to adjourn at 7:17 p.m. and Trustee Champley seconded the motion.  Roll call vote carried the motion, all in favor.  The next regularly scheduled monthly meeting will be held on MONDAY,  SEPTEMBER 28, 2020 AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District Dining Hall, inside Manners Park.  Prior notice will be posted.

 

 

 

 

 

 

 

 

 

Taylorville Park District

board of trustees

 

2020 Board of Trustees Regular Monthly Meeting Dates

 

                                                                                          Monday, January 27, 2020

                                                                                          Monday, February 24, 2020

                                                                                          Monday, March 23, 2020

                                                                                          Monday, April 27, 2020

                                                                                          Tuesday, May 26, 2020

                                                                                          Monday, June 22, 2020

                                                                                          Monday, July 27, 2020

                                                                                          Monday, August 24, 2020

                                                                                          Monday, September 28, 2020

                                                                                          Monday, October 26, 2020

                                                                                          Monday, November 23, 2020

                                                                                          Tuesday, December 28, 2020