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Taylorville Community Pleasure Driveway
& Park District
Board of Trustees
Meeting Notices 2020 Year


2020 Board of Trustees Regular Monthly Meeting Dates
Monday, January 27, 2020
Monday, February 24, 2020
Monday, March 23, 2020
Monday, April 27, 2020
Tuesday, May 26, 2020
Monday, June 22, 2020

Monday, July 27, 2020
Monday, August 24, 2020
Monday, September 28, 2020
Monday, October 26, 2020
Monday, November 23, 2020
Monday, December 28, 2020.


The Finance Committee will meet on the above scheduled dates at 6:30 p.m. prior to the Board of Trustee’s meetings convening at 7:00 p.m. in the Manners Park administrative office board room.

NOTICE OF AVAILABILITY OF AUDIT REPORT

OF TAYLORVILLE PARK DISTRICT

Taylorville Community Pleasure Driveway & Park District hereby provides public notice that an audit of its funds for the period March 1, 2017 through February 28, 2018 has been made by Pulley, Martynowski and Blakeman, and that a report of such audit dated May 24, 2018 has been filed with the County Clerk of Christian County, in accordance with 30 ILCS 15/0.01 et seq.  The full report of the audit is available for public inspection at the Taylorville Park District administrative office inside Manners Park during regular business hours 8:00 a.m. to 12:00 p.m. and 1:00 p.m. to 4:00 p.m. Monday through Friday except for holidays.

                                                         Taylorville Community Pleasure Driveway & Park District

                                                        By:  MaryAnn Becker, Secretary

________________________________________________________________________________________________________________

AGENDA

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK DINING HALL

MONDAY, AUGUST 24, 2020

7:00 P.M.

 

 

AGENDA

 

 

           A.  Thirty (30) Day Notice for Public Inspection of Levying Necessary Taxes for

                  Fiscal Year March 1, 2020 – February    28, 2021

 

 

 

 

 

 

*Following COVID 19 social distancing guidelines, attending guests are asked to stay 6 ft. apart or wear masks *

 

 

 

 

 

NOTICE IS HEREBY GIVEN that the Taylorville Park district Board of Trustees will meet for a Special  Personnel Committee meeting on Wednesday, August 19, 2020 at 6:00 p.m. in the Manners Park office board room for the review of employee applications.

 

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK DINING HALL

MONDAY, JULY 27, 2020

7:00 P.M.

 

 

AGENDA

 

 

           A. Pulley, Martynowski & Blakeman – Annual Audit Report for Fiscal Year

                Ended 2-29-20

           B. Mayor Bruce Barry, Judge Coady – Jaynes Park Project         

 

 

 

 

 

 

*Following COVID 19 social distancing guidelines, attending guests are asked to stay 6 ft. apart or wear masks *

 

 

 

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK DINING HALL

MONDAY, JUNE 22, 2020

7:00 P.M.

 

 

AGENDA

 

 

                  A. Mayor Bruce Barry – Jaynes Park Project

 

 

 

 

 

 

*Due to COVID 19 and the social distancing guidelines the meeting will be conducted by live broadcast on Taylorville New Country 104.1 FM.  If any person wishing to address the board during the meeting may send an email to TaylorvilleParkDistrict@gmail.com

or call 217-820-9031  *

 

 

 

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES SPECIAL MEETING

MANNERS PARK DINING HALL

MONDAY, JUNE 1, 2020

7:00 P.M.

 

 

AGENDA

 

 

                   A. April 2020

                   Michael Mizeur – Mizeur Farms, North Pond Excavation Project

                   A. COVID19 Status for Day Camp, Swimming Pool, and Dining Hall Rentals

 

*Due to COVID 19 and the social distancing guidelines the meeting will be conducted by live broadcast on Taylorville New Country 104.1 FM.  If any person wishing to address the board during the meeting may send an email to TaylorvilleParkDistrict@gmail.com

or call 217-820-9031  *

 

 

 

 

 

 

MINUTES

 

BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK DINING HALL

MONDAY, AUGUST 24, 2020 7:00 P.M.

 

The regular monthly meeting was called to order by President Marlane Miller at 7:00 p.m. with pledge of allegiance.

 

Roll Call: President Marlane Miller, Secretary MaryAnn Becker, Trustees Sue Phillips, Misty Marucco, Jeff Hancock, Kay Champley, Tanya Reno, Robert Steiner, and Attorney Quinn Broverman.

 

Trustee Phillips, motioned to approve the July 27, 2020 minutes; the motion was seconded by Trustee Reno. Roll call vote carried the motion, all in flavor.

 

TREASURER’S REPORT - As of JULY 31, 2020

 

Beginning Balance 6-30-20                                   $ 584,448.21

 

Cash Receipts                                                            $ 375,771.22

 

Cash Disbursements                                                $   51,636.03

 

Balance as of 7-31-20                                             $ 908,583.21

 

Taylorville Park District - FUND BALANCES - As of July 31, 2020

IMRF                                                                                              $   63,752.24

1st installment 2019 Property Taxes                                                                                  $     13,697.51

                                   

SOCIAL SECURITY FUND                                                      $   39,204.36

1st installment 2019 Property Taxes                                                                              $     16,986.77

 

BOND FUND                                                                                 $   83,564.79*

1st installment 2019 Property Taxes                                                                                  $    55,657.47

 

PARK DISTRICT, AQUARIUM &

MUSEUM FUND                                                                           $   13,590.78

1st installment 2019 Property Taxes                                                                                  $     11,632.72

 

Taylorville Park District                         

Improvement at Lakeshore Golf Course Fund                               $     5,967.63

 

Trustee Reno motioned to accept the Treasurer’s Report as submitted, Trustee Steiner seconded the motion.  Roll call vote carried the motion, all in favor.

 

NEW BUSINESS

Attorney Quinn Broverman presented the board with the Levy for Necessary Taxes for Fiscal Year March 1, 2020 – February 28, 2021.  Broverman stated the Levy would be at the park office for public inspection for the next 30 days, and will be passed at next month’s board meeting.

 

REPORTS

Maintenance Superintendent – Superintendent Gary Brown reported staff was busy mowing, weeding, and clearing the area around the pond.

Office Administrator/Secretary – Office Administrator, MaryAnn Becker reported each trustee had a copy of the IPARKS additional insurance quotes which were talked about at last month’s meeting.  The board decided to add the additional coverage on the fishing pier, bleachers at the complex, 112 E. Palmer storage building, and the brick arch.  On July 29th the first installment of the 2019 property taxes were received in the amount of $466,089.72, and the second installment of $45,139.46 was received on August 21st.   Becker shared she had received the $500 Aquatics Grant form IPARKS, and applied for the $350 Swing Modification Program rebate.  Becker updated the board on the new area code change and shared she had participated in the IPARKS “Your Board & Your Strategic Plan” Webinar, August 13th a Personal Property Replacement Tax check was received in the amount of $5,641.79, and she had submitted the 2/29/20 required financial documents to S&P Global Ratings for future grant opportunities. Lastly, Becker stated she has been cleaning and preparing her files and area for the new Office Administrator.

Recreation Director – Director Bailey Hancock handed out three more Engineering Requests for Qualifications for the board to review over the next month, this gives them a total of four Engineering Firms that have responded.  Hancock explained that the feasibility study is something that must be done in order to apply for a grant whether for a new pool or renovation of the current one.  Hancock shared she had met with All Weather Courts today regarding the resurfacing of the current tennis courts at Manners Park,  she was told they had many options available and should be under $30,000.00. Lastly, Hancock informed the board that the basketball courts could not be helped based on the current overlay coating, it was suggested to let it wear off and then revisit the resurfacing option.

 

Trustee Phillips motioned to accept the reports as given. Trustee Reno seconded the motion. Roll call vote carried the motion, all in favor.

 

COMMITTEE REPORTS

Finance CommitteeApproval for Payment of Bills. Trustee Reno motioned to pay the monthly bills totaling $8,904.00.  Trustee Hancock seconded. Roll call vote carried the motion, all in favor.

 

ADJOURNMENT

There being no further discussion, Trustee Reno moved to adjourn at 7:17 p.m. and Trustee Champley seconded the motion.  Roll call vote carried the motion, all in favor.  The next regularly scheduled monthly meeting will be held on MONDAY,  SEPTEMBER 28, 2020 AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District Dining Hall, inside Manners Park.  Prior notice will be posted.

 

 

 

BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK DINING HALL

MONDAY, JULY 27 7:00 P.M.

 

The regular monthly meeting was called to order by President Marlane Miller at 7:00 p.m. with pledge of allegiance.

 

Roll Call: President Marlane Miller, Secretary MaryAnn Becker, Trustees Sue Phillips, Misty Marucco, Jeff Hancock, Kay Champley, Tanya Reno, Robert Steiner, and Attorney Quinn Broverman (remotely).

 

Trustee Reno, motioned to approve the June 22, 2020 minutes; the motion was seconded by Trustee Champley. Roll vote carried the motion, all in flavor.

 

TREASURER’S REPORT - As of JUNE 30, 2020

 

Beginning Balance 5-31-20                                   $ 624,617.52

 

Cash Receipts                                                            $    -2,913.06

 

Cash Disbursements                                                $   37,256.44

 

Balance as of 6-30-20                                             $ 584,448.02

 

Taylorville Park District - FUND BALANCES - As of June 30, 2020

IMRF                                                                                                     $   52,939.24

                                   

SOCIAL SECURITY FUND                                                                $   26,083.54

 

BOND FUND                                                                                        $   27,893.95

 

PARK DISTRICT, AQUARIUM &

MUSEUM FUND                                                                                 $     1,957.28

 

Taylorville Park District                         

Improvement at Lakeshore Golf Course Fund                                   $      5,967.63

 

Trustee Reno motioned to accept the Treasurer’s Report as submitted, Trustee Steiner seconded the motion.  Roll call vote carried the motion, all in favor.

 

CORRESPONDENCE AD /OR GUESTS

A. Letter received from Nancy Montgomery & Helen Summers – President Miller read a letter regarding the local Pickle Ball group that plays on Manners Park Tennis Courts.  The group thanked the board for having the Pickle Ball lines painted on to the courts so that they no longer had to mark with chalk.  A request to turn the old tennis courts at Jaynes Park into new Pickle Ball courts was discussed and Recreation Director Bailey Hancock stated she had inquired about updating the courts and found the price range to be upwards of $40,000.00 for one court.  Discussion followed and it was decided Hancock would follow up with Montgomery.

B. Pulley, Martynowski, & Blakeman -Annual Audit Report for Fiscal Year Ended 2-29-20 – Sheridan Pulley stated this year he had condensed the 33 page audit report down to about 4-5 pages, making it much easier to cover the important highlights. He reviewed the balance sheet first, showing cash up $87,000.00 in total over last year, he discussed restricted funds that have been levied over past years for specific items such as Liability Insurance, Worker’s Compensation Insurance, Illinois Unemployment, Audit, Museum, Payroll Taxes, IMRF and Debit Service, every year we work to lower these items. He also discussed the Bond Levi status.

Pulley stated the IMRF rate is very low but it will be going up due to the fact IMRF invests in stocks and those stocks are going to go down this year, therefore the rate for 2021 will go up.

Pulley stated the park had a good year, expenses were low plus there was an increase in property tax, he also shared the income of the insurance from the tornado damages that covered 2018 through 2019, he feels property taxes for this year could also be good.  Review over a few major expenditures followed. Lastly, he noted it was a high year for the Personal Property Replacement Tax that comes from the State of Illinois; he feels it will not be as high for the 20/21 fiscal year; this tax is dependent on corporate taxes.

C. Mayor Bruce Barry – Jaynes Park Project – President Miller read an assessment of the Red Oak in Jaynes Park that is in conflict with the proposed construction of the storm sewer drain project.  She then discussed the request made by Attorney Broverman to city Attorney Romano to update the Easement Agreement stating if the tree is not removed that it will be reviewed for condition on an annual basis for a period of five years. Mayor Barry stated that the board had voted to approve the storm sewer project at last month’s meeting, Barry stated the agreement had been turned down each time, Miller stated Attorney Broverman has worked hard to come to the correct agreement and it is down to only this one issue.  Discussion followed.  President Miller clearly stated that if this one issue would be placed into the agreement she would be happy to sign it the following day.

 

REPORTS

Maintenance Superintendent – In the absence of Superintendent Gary Brown, Recreation Director Bailey Hancock gave the following report; Staff opened the playground on June 27th, reset all the places for the memorial trees, replaced nine trees, and planted one new one.  Staff has painted all the white parking polls, completed the painting on the inside of the Grandstands, received a semi load of new mulch for the complex playground, put new lights in all outdoor bathrooms, (except Jaynes Park) and are keeping busy with lots of mowing.

Recreation Director – Director Bailey Hancock reported she had completed her OMA & FOIA training, along with the new mandatory Sexual Harassment class/training from IPARKS.  Men’s Softball started Sunday, July12th and concessions are up and running. Lastly, Hancock gave a detailed report on the pool engineer project she has been working on, letters to engineers were sent out on July 1st and so far she has had two companies respond, Burbach Aquatics & Farnsworth group.  Burbach sent a bond presentation with details and information which she passed a copy to each board member for their review.  She is hoping to hear from a few more as the deadline request was August.

Office Administrator/Secretary – Office Administrator, MaryAnn Becker reported that each board member had an Annual Cash on Hand report with their packet papers for them to review. Becker shared she has applied for both the iGRANT and the IPARKS Aquatic Grant; both are $500 grants the park receives each year.  The surge protector on the  back up security cameras for the office and maintenance shed had to be replaced, she has successful completed her FOIA & OMA annual training, all 2nd Quarter Payroll Taxes have been filed and paid, and she shared that the parks pond picture had been featured on the back of the 2019 Annual Report.  Becker read the newly added update to the Employee Manual that changes the uniform code to allow maintenance staff to wear shorts based on the job they are doing and the superintendents discretion.  Trustee Reno motioned to accept the employee manual update 9H. Maintenance Employee Uniform Code. Trustee Hancock seconded the motion.  Roll call vote carried the motion, all in favor.

Lastly, Becker reviewed the recent IPARKS Loss Control Visit from Specialist Jason Johnston.  Johnston had only two items that action needed to be taken on, the first is for all employees to complete the Sexual Harassment Training and to continue on an annual basis.  Second, is that a file be set up and maintained for routine documentation of playground safety inspections. John LaBanow with IPARKS insurance sent some questions regarding coverage at the park; Becker will have him send some quotes to share with the board.

 

Trustee Reno motioned to accept the reports as given. Trustee Phillips seconded the motion. Roll call vote carried the motion, all in favor.

 

COMMITTEE REPORTS

Finance CommitteeApproval for Payment of Bills. Trustee Phillips motioned to pay the monthly bills totaling $15,822.13.  Trustee Champley seconded. Roll call vote carried the motion, all in favor.

 

EXECUTIVE SESSION

Trustee Phillips motioned to go into Executive Session 5 ILCS 120/2 (c) (1), Trustee Champley seconded the motion. Roll call carried the motion with a vote of all in favor.  Executive Session began at 8:07 p.m. and ended 8:32 p.m.

No action was taken.

ADJOURNMENT

There being no further discussion, Trustee Steiner moved to adjourn at 8:33 p.m. and Trustee Phillips seconded the motion.  Roll call vote carried the motion, all in favor.  The next regularly scheduled monthly meeting will be held on MONDAY,  AUGUST 24, 2020 AT 7:00 P.M. WITH THE FNANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District Dining Hall, inside Manners Park.  Prior notice will be posted.

 

 

 

BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK DINING HALL

MONDAY, JUNE 22 7:00 P.M.

 

The regular monthly meeting was called to order by President Marlane Miller at 7:04 p.m. with pledge of allegiance.

 

Roll Call: President Marlane Miller, Secretary MaryAnn Becker, Trustees Sue Phillips, Misty Marucco, Robert Steiner, Tanya Reno, Jeff Hancock (remotely) and Attorney Quinn Broverman. Trustee Kay Champley was absent.

 

Trustee Reno, motioned to approve the June 1, 2020 minutes; the motion was seconded by Trustee Steiner. Roll vote carried the motion, all in flavor.

 

TREASURER’S REPORT - As of May 31, 2020

 

Beginning Balance 4-30-20                                   $ 709,565.56

 

Cash Receipts                                                            $     7,381.32

 

Cash Disbursements                                                $   92,329.36

 

Balance as of 5-31-20                                             $ 624,617.52

 

Taylorville Park District - FUND BALANCES - As of May 31, 2020

IMRF                                                                                                     $   55,094.55

                                   

SOCIAL SECURITY FUND                                                                 $   36,169.02

 

BOND FUND                                                                                         $   28,874.19

 

PARK DISTRICT, AQUARIUM &

MUSEUM FUND                                                                                   $     1,957.28

 

Taylorville Park District                         

Improvement at Lakeshore Golf Course Fund                                      $      5,967.63

 

Trustee Reno motioned to accept the Treasurer’s Report as submitted, Trustee Marucco seconded the motion.  Roll call vote carried the motion, all in favor.

 

CORRESPONDENCE AD /OR GUESTS

E-mails Received: Board Secretary MaryAnn Becker read two emails which had been received prior to the board meeting. The first from Brad Davis requesting the playgrounds be responded so they could be enjoyed by the public.  Becker responded with an email explaining the park district must follow the guidelines of the Executive Order otherwise the parks insurance coverage could be null and void.  The second email was from Aaron Durham regarding allowing Men’s Softball League to start play at the complex.  Recreation Director Bailey Hancock responded that once Phase 4 starts and the affiliation paper work has been received she will review all guidelines so that they can go forward.

A. Mayor Bruce Barry – Jaynes Park Project – President Miller reviewed the Easement Agreement and the City Resolution passed in January 2020 for the board. President Miller and Attorney Broverman brought up numerous issues within the agreement language.  Discussion followed and Mayor Barry explained that the fairgrounds will allow the heavy equipment to be stored on their property and not the complex parking lot, Barry stated that between 800 -1200 home owners would be helped by this new sewer line, and did say any trees that are removed will be replanted, but their hope is to complete the job without damaging the tree line. Mayor Barry also said the city would be responsible for all sewer repairs. Question and discussion followed.

Trustee Marucco motioned to approve the easement agreement with the  City of Taylorville                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     subject to modifications by Attorney Broverman and Attorney Romano.  Trustee Steiner seconded the motion. Roll call vote carried the motion, all in favor.

NEW BUSINESS

A.  Ordinance No. 2020-2 Adopting Annual Budget for Fiscal Year March1, 2020 – February 28, 2021.

Trustee Steiner motioned to Adopt Ordinance 2020-2 Annual Operating Budget for fiscal year March 1, 2020 – February 28, 2021 as presented. Trustee Reno seconded the motion.  Roll call vote carried the motion, all in favor.

 

REPORTS

Maintenance Superintendent – Superintendent Gary Brown reported that staff is keeping busy with mowing, and painting the grandstands. Last week all the stumps were ground out and cleaned up, currently staff is filling in the holes and seeding them. 

Office Administrator/Secretary – Office Administrator, MaryAnn Becker reported she participated in a webinar regarding the Open Meetings Act Changes, and newly signed SB 2135 which made the changes final.  Becker explained the board was already complying with the majority of the changes but highlighted a few; including all votes must now be taken by roll call, all members; including those attending via remote means, are counted as present, and the deadline for filing Statements of Economic Interest has been extended to  August 1, 2020. Becker shared the tentative date of August 3rd, as to the start of Ameren replacing 1700 feet of fencing along the Ameren/Park property line, Ameren will also be working to clean out brush and dead trees in the area of the new fencing, and they will be doing this all at their cost. Lastly, the IPRF Specialist will be here Tuesday, June 30th to perform the semi-annual safety check.

Recreation Director – Director Bailey Hancock reported all pool party rentals had been contacted and refunded, Day Camp refunds and care packages were mailed out, there are a few teams practicing at the complex, Little Mister and Miss Snowflake will be able to participate in a parade on July 4th, pickleball lines were painted on the second tennis court and a group of 20 ladies have been coming to play. Lastly, Hancock stated she has been working on a letter for a pool engineer, searched out a few different places that have grants for tennis courts; she has reached out to Mokena Community Park District who recently put in new courts, and with all the work needed at Jaynes Park tennis courts she is looking at getting bid spec information filled out.

 

Trustee Reno motioned to accept the reports as given. Trustee Phillips seconded the motion. Roll call vote carried the motion, all in favor.

 

COMMITTEE REPORTS

Finance CommitteeApproval for Payment of Bills. Trustee Phillips motioned to pay the monthly bills totaling $1,497.54.  Trustee Reno seconded. Roll call vote carried the motion, all in favor.

ADJOURNMENT

There being no further discussion, Trustee Remo moved to adjourn at 7:57 p.m. and Trustee Phillips seconded the motion.  Roll call vote carried the motion, all in favor.  The next regularly scheduled monthly meeting will be held on MONDAY,  JULY 27, 2020 AT 7:00 P.M. WITH THE FNANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District, inside Manners Park.  Prior notice will be posted.

 

 

 

BOARD OF TRUSTEES SPECIAL MEETING MINUTES

MANNERS PARK DINING HALL

MONDAY, JUNE 1, 2020

7:00 P.M.

 

The special meeting was called to order by President Marlane Miller at 7:00 p.m. with pledge of allegiance.

 

Roll Call:  President Marlane Miller, Secretary MaryAnn Becker, Trustees Sue Phillips, Misty Marucco, Tanya Reno, Robert Steiner, and Attorney Quinn Broverman.  Trustee Kay Champley and Jeff Hancock were present via telephone.

 

Trustee Steiner, motioned to approve the May 11, 2020 minutes; the motion was seconded by Trustee Reno. Voice vote carried the motion, all in flavor.

 

TREASURER’S REPORT - As of April 30, 2020

 

 

Beginning Balance 3-31-20                                   $ 729,354.20

 

 Cash Receipts                                                           $ 13,693.01

 

Cash Disbursements                                                $ 33,481.65

 

Balance as of 4-30-20                                             $ 709,565.56

 

Taylorville Park District - FUND BALANCES - As of April 30, 2020

 

IMRF                                                                                                     $   55,077.05                       

 

SOCIAL SECURITY FUND                                                                 $   28,869.84

 

BOND FUND                                                                                         $   27,870.65

 

PARK DISTRICT, AQUARIUM &

MUSEUM FUND                                                                                   $     1,956.63

 

Taylorville Park District                         

Improvement at Lakeshore Golf Course Fund                                      $      5,967.63

 

Trustee Reno motioned to accept the Treasurer’s Report as submitted, Trustee Marucco seconded the motion.  Roll call vote carried the motion, all in favor.

 

CORRESPONDENCE AD /OR GUESTS

Michael Mizeur – Mizeur Farms, North Pond Excavation Project. – Mr. Mizeur stated the start date had been pushed back due to the excessive rain in the area.  If the ground has a chance to dry out they should be able to start in the next 60 days or so, once started it should only take about three to four weeks to finish the job.  He shared that he and Maintenance Superintendent Brown has discussed, where and how the dug out dirt would be dealt with.

Trustee Phillips inquired about the drain on the South pond being fixed, which Brown shared that the drain cannot be fixed until the North pond repairs are completed.

 

OLD BUSINESS

B. COVID-19 Status for Day Camp, Swimming Pool and Dining Hall Rentals.

President Miller shared with the board a conversation she had with the Springfield Park District President regarding the COVID-19 Guidelines and how the park was dealing with different issues.  Day Camp, Swimming Pool and Dining Hall were all issues of concern as far as the space needed for social distancing, wearing of masks, and no gathering in groups of more than 10 people.  Recreation Director Hancock reviewed the CDC Guidelines set up for opening the pool, training lifeguards and separating the campers. Hancock shared that the extra staff that would be required and the amount of funds that would be lost due to following the guidelines far outweigh the worth.  Discussion followed.

 

Trustee Reno motioned to not open the Swimming Pool, Day Camp or Dining Hall for the remainder of the 2020 season. Trustee Phillips seconded the motion.  Roll Call vote carried the motion all in favor.

 

The Board of Trustees made the decision to open all the parks with signage stating the guidelines set by the CDC and Executive Order.  Miller stated the playgrounds and restrooms would remain closed until further notice.  Maintenance Superintendent Gary Brown stated all playground equipment had been wrapped off, and picnic tables were set in the pavilions to allow for the required social distancing.

It was also decided the park office would be open to the public by appointment only.

 

REPORTS

Maintenance Superintendent – Superintendent Gary Brown reported staff is busy keeping up with the mowing and weeding of the parks.

Office Administrator/Secretary – Office Administrator, MaryAnn Becker reported there had been a request for a wedding in the fall, after board discussion Trustee Reno motioned that no weddings would be allowed inside the park this year. Trustee Phillips seconded the motion. Roll call vote carried the motion.

Second, Becker shared the signs for the main gate, pavilions, and all playgrounds were currently being made.  Superintendent Brown stated they should be ready by Wednesday or Thursday of this week.  Becker informed the board she had a request from a local restaurant to borrow picnic tables, due to a current ordinance park property cannot be loaned to a private business. Lastly, Becker shared Jason Boldig has shared that the golf cart paths at Lakeshore Golf Course are caving in and in need of serious repair.  Boldig is getting bids for the repairs and hopes to attend the next regular meeting to present them to the board.

Recreation Director – Director Bailey Hancock’s report was presented earlier in the meeting, regarding the swimming pool and day camp status.

 

Trustee Reno motioned to accept the reports as given. Trustee Steiner seconded the motion. Voice vote carried the motion.

 

COMMITTEE REPORTS

Finance CommitteeApproval for Payment of Bills. Trustee Reno motioned to approve the bills paid in April.  Trustee Phillips seconded. Roll call vote carried the motion, all in favor.

ADJOURNMENT

There being no further discussion, Trustee Phillips moved to adjourn at 7:47 p.m. and Trustee Reno seconded the motion.  Voice vote carried the motion.  The next monthly meeting will be held on MONDAY, JUNE 22, 2020 AT 7:00 P.M. in the Manners Park Dining Hall inside Manners Park.  Prior notice will be posted.

 

 

 

 

 

Taylorville Park District

board of trustees

 

2020 Board of Trustees Regular Monthly Meeting Dates

 

                                                                                          Monday, January 27, 2020

                                                                                          Monday, February 24, 2020

                                                                                          Monday, March 23, 2020

                                                                                          Monday, April 27, 2020

                                                                                          Tuesday, May 26, 2020

                                                                                          Monday, June 22, 2020

                                                                                          Monday, July 27, 2020

                                                                                          Monday, August 24, 2020

                                                                                          Monday, September 28, 2020

                                                                                          Monday, October 26, 2020

                                                                                          Monday, November 23, 2020

                                                                                          Tuesday, December 28, 2020