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Taylorville Community Pleasure Driveway
& Park District
Board of Trustees
Meeting Notices 2017 Year

2017 Board of Trustees Regular Monthly Meeting Dates
Monday, January 23, 2017
Monday, February 27, 2017
Monday, March 27, 2017
Monday, April 24, 2017
Monday, May 22, 2017
Monday, June 26, 2017
Monday, July 24, 2017
Monday, August 28, 2017
Monday, September 25, 2017
Monday, October 23, 2017
Monday, November 27, 2017
Monday
, December 18, 2017 @ 3:00 p.m.


The Finance Committee will meet on the above scheduled dates at 6:30 p.m. prior to the Board of Trustee’s meetings convening at 7:00 p.m. in the Manners Park administrative office board room.

NOTICE OF AVAILABILITY OF AUDIT REPORT

OF TAYLORVILLE PARK DISTRICT

Taylorville Community Pleasure Driveway & Park District hereby provides public notice that an audit of its funds for the period March 1, 2015 through February 28, 2016 has been made by Pulley, Martynowski and Blakeman, and that a report of such audit dated April 24, 2016 has been filed with the County Clerk of Christian County, in accordance with 30 ILCS 15/0.01 et seq.  The full report of the audit is available for public inspection at the Taylorville Park District administrative office inside Manners Park during regular business hours 8:00 a.m. to 12:00 p.m. and 1:00 p.m. to 4:00 p.m. Monday through Friday except for holidays.

                                                         Taylorville Community Pleasure Driveway & Park District

                                                         By:  MaryAnn Becker, Secretary

________________________________________________________________________________________________________________

AGENDAS

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK OFFICE BOARD ROOM

MONDAY, JULY 24, 2017

7:00 P.M.

 

 

 

AGENDA 

                  A.  Amend Adopted Ordinance No. 2017-2 Notice of Christian County Prevailing    Wage Rate  

                  B.  Adopt Ordinance No. 2017-4 Levying Necessary Taxes for Fiscal Year March 1, 2017

                        and Ending February    28, 2018

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK OFFICE BOARD ROOM

MONDAY, JUNE 26, 2017

7:00 P.M.

 

 

 

AGENDA

 

 

 

                  A. Pulley, Martynowski & Blakeman – Annual Audit Report for Fiscal Year Ended 2-28-17

                   A.  Adopt Ordinance No. 2017-2 Notice of Christian County Prevailing Wage Rate  

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES SPECIAL MEETING

MANERS PARK OFFICE BOARD ROOM

MONDAY, JUNE 19, 2017

4:00 P.M.

 

 

 

 

AGENDA

 

            I.                      Call to Order

            II.                    Pledge of Allegiance

            III.                   Roll Call

            IV.                   Jayne’s Park Ordinance Update

            V.                    Executive Session

            VI.                   Possible Action on Matters Discussed in Executive Session

            VII.                 Any Other Matters

            VIII.                Adjournment

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK OFFICE BOARD ROOM

MONDAY, MAY 22, 2017

7:00 P.M.

 

AGENDA

 

 

 

                   A.  Jerry Cocagne

                   A. Park Employee Manual Updates

 

 

NOTICE IS HEREBY GIVEN that the Taylorville Park district Board of Trustees will meet for a

Personnel Committee meeting on Monday, May 1, 2017 at 4:15 p.m. in the Manners Park office board

room.  On the agenda will be park district employee manual updates.

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK OFFICE BOARD ROOM

MONDAY, APRIL 24, 2017

7:00 P.M.

 

 

 

AGENDA

 

 

 

                  A. Ordinance No. 2017-1 Adopting Annual Budget for Fiscal Year March 1, 2017- February 28, 2018

                  B.  Board Member Code of Conduct

                  C.  Board of Trustees Committee Appointments

 

 

MINUTES

 BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

MONDAY, JULY 24, 2017

7:00 P.M.

 

The regular monthly meeting was called to order by President Marlane Miller at 7:02 p.m. with pledge of allegiance.

 

Roll Call: President Marlane Miller, Secretary MaryAnn Becker, Trustees Sue Phillips, Don Bragg, Misty Marucco, Robert Steiner, Jim McCoy and Attorney Quinn Broverman.  Trustee Kay Champley was absent

 

Trustee Phillips motioned to approve the June 26, 2017 minutes, the motion was seconded by Trustee McCoy.  Voice vote carried the motion. 

 

TREASURER’S REPORT - As of June 30, 2017

Beginning Balance 5-31-17

              PARK                                                                                        $ 523,320.96

Cash Receipts                

              PARK                                                                                        $   37,710.79

Cash Disbursements

              PARK                                                                                        $   96,699.81

Balance as of 6-30-17

              PARK                                                                                        $ 464,331.94    

 

Taylorville Park District - FUND BALANCES - As of June 30, 2017  

IMRF                                                                                                   $    30,690.04

 

SOCIAL SECURITY FUND                                                              $    21,955.69

                                                                                    

BOND FUND                                                                                      $    28,413.97

 

PARK DISTRICT, AQUARIUM &

MUSEUM FUND                                                                               $    18,669.15

 

Taylorville Park District                       

Improvement at Lakeshore Golf Course Fund                                  $    4,913.71

 

Trustee McCoy motioned to accept the Treasurer’s Report as submitted, Trustee Bragg seconded the motion.  Roll call vote carried the motion, all in favor.

 

Correspondence and/or Guests

President Miller read a letter received July 7, 2017 from Verne Pinkston that included $500 in donations in the memory of Brent Pinkston for the Committee to Improve Lakeshore Golf Course.

Miller also informed the board that the Ninety 2nd Annual Stockholders Meeting of Willey’s Farmers Co-op was on August 8, 2017 and anyone board member who wanted to attend the dinner could pick the ticket up at the park office.

NEW BUSINESS

Amend Adopted Ordinance No. 2017-2 Notice of Christian County Prevailing Wage Rate.  Attorney Quinn Broverman informed the board there had been a few wage changes since the last meeting, he asked that the board approve the new amended ordinance.

Trustee Phillips motioned to adopt the Amended Ordinance No. 2017-2. Trustee Bragg seconded. Roll call vote carried the motion with all in favor.

Adopt Ordinance No. 2017-4 Levying Necessary Taxes for Fiscal Year March 1, 2017 and Ending February 28, 2018.   Attorney Broverman presented the board with the figures for the tax levy from the tax rate extension report present by the CPA last month.  With the Levy being on file for the last 30 days, he requested a motion to adopt the ordinance.   Trustee Phillips motioned to adopt Ordinance No. 2017-4 Levying Necessary Taxes for Fiscal Year March 1, 2017 and Ending February 28, 2018.  Trustee Bragg seconded. Roll call vote carried the motion with all in favor.

REPORTS

Maintenance Superintendent – Superintendent Brown reported the new park open/close hour signs were up at Jaynes Park,  diamonds are being taken care of for the remainder of games and tournaments scheduled.  This week park staff started on the repair of the fishing dock, if all goes well they hope to have in finished within the next two to three weeks.  Lastly, they finished removing the large tree next to the shed that came down during the last storm.

Office Administrator/Secretary – MaryAnn Becker reported the cost for the supplies for the new water line are right at $4,500.00.  Stating it had been a super busy summer so far she informed the board that the office had received 745 calls in a four week period.  On July 12th she filed the claim for tree clean up on the loss from the April 29th storm and had received the claim check today.  Of the 2 remaining claims; the June 5th loss next to the pool parking lot was filed July 20th and the large tree next to the shed is in the process of being filed.  Becker also reported  2nd Quarter Payroll Taxes and been filed and paid, on July 10th the July Replacement Tax check in the amount of $8,541.73 had been received and that she was adding Jason Boldig as a signer to the Improvements at Lake Shore Golf Course account to have a signer who was available when needed.  Lastly, Becker informed the board that she had heard from some of the Jaynes Park area residents and they felt the new signs had been helping.

Recreation Director – Director Hancock reported Monday, 3rd, Health Department performed inspections of the Pool Concessions and the Dining Hall, both received a 100%, Thursday, 13th was Sr. Lunch with Chicken Salad on Croissant being served, next month’s menu is Chef Salads.  On Tuesday, 18th, the hospital held their annual Employee Picnic, Friday, 21st, was Kids-R-Kids Dance, Saturday 22nd, was Music Under the Chautauqua with Home by 11 preforming.  Hancock reported Day Camp weeks 6, 7, 8 and 9 had various events from water adventure week to game week and for Week 10 Debbi LaVault will be visiting.  Session 3 Swim Lessons are complete along with Baby Swim and Jr. Lifeguard.  Session 4 Swim Lessons started today, Water Aerobics both a.m. and p.m. are still going on with great attendance.  Lastly; she reported that YFL Football has started practice, JFL games will be starting soon, there will be a 3 on 3 Basketball Tournament on the 29th, Men’s Softball plays through August 20th and on July 21st, Ellis did their monthly unannounced audit, the pool passed exceeds.

 

Trustee Phillips motioned to accept the reports as given. Trustee Marucco seconded the motion. Voice vote carried the motion

COMMITTEE REPORTS

Finance CommitteeApproval for Payment of Bills.  Trustee Phillips motioned to pay all monthly bills totaling $ 11,614.63.  Trustee Bragg seconded. Roll call carried the motion with a vote of all in favor.

 

EXECUTIVE SESSION

Trustee Phillips motioned to go into Executive Session 120/2 (c) (11), Trustee Steiner seconded the motion. Roll call carried the motion with a vote of all in favor.  Executive Session began at 7:26 p.m. and ended at 7:33 p.m.

 

ACTION ON MATTERS DISCUSSED IN EXECUTIVE SESSION

At 7:33 p.m. the board went back into regular session, after roll call Trustee Phillips motioned to comply with the subpoena, Trustee Marucco seconded the motion. Roll call carried the motion with a vote of all in favor.

ADJOURNMENT

There being no further discussion, Trustee Steiner moved to adjourn at 7:34 p.m. and Trustee Phillips seconded the motion.  Voice vote carried the motion.  The next regularly scheduled monthly meeting will be held on MONDAY, AUGUST 28, 2017 AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District office board room inside Manners Park.  Prior notice will be posted.

 

BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

MONDAY, JUNE 26, 2017

7:00 P.M.

 

The regular monthly meeting was called to order by President Marlane Miller at 7:02 p.m. with pledge of allegiance.

 

Roll Call: President Marlane Miller, Secretary MaryAnn Becker, Trustees Sue Phillips, Don Bragg, Misty Marucco, Kay Champley, Robert Steiner, Jim McCoy and Attorney Quinn Broverman.

 

Trustee Phillips motioned to approve the May 22, 2017 minutes, the motion was seconded by Trustee Bragg.  Voice vote carried the motion. 

 

TREASURER’S REPORT - As of May 31, 2017

Beginning Balance 4-30-17

              PARK                                                                                        $ 600,504.90

Cash Receipts                

              PARK                                                                                        $   24,613.58

Cash Disbursements

              PARK                                                                                        $ 101,797.52

Balance as of 5-31-17

              PARK                                                                                        $ 523,320.96    

 

Taylorville Park District - FUND BALANCES - As of May 31, 2017  

IMRF                                                                                                     $    30,685.00

 

SOCIAL SECURITY FUND                                                                $    26,751.85

                                                                                    

BOND FUND                                                                                       $    28,402.30

 

PARK DISTRICT, AQUARIUM &

MUSEUM FUND                                                                                 $   18,666.08

 

Taylorville Park District                       

Improvement at Lakeshore Golf Course Fund                                   $    5,013.71

 

Trustee Bragg motioned to accept the Treasurer’s Report as submitted, Trustee Marucco seconded the motion.  Roll call vote carried the motion, all in favor.

 

Correspondence and/or Guests

Bruce Dawson presented the board with the idea of having flags placed on every hole at the golf course.  Mr. Dawson stated he had spoken with Jason Boldig and the staff would be in charge of setting them out and collecting them on the appropriate holidays i.e. Memorial Day, Flag Day, Fourth of July etc.  The board agreed that it would be a great idea and nice memorial to the veterans.  Mr. Dawson also requested that the funds be placed into an account at the park so that those wishing to contribute to the purchase would be able to take a tax deduction.

Trustee Marucco motioned to allow the use of the Improvements at Lakeshore Golf Course account to run the accepted donations for the flags.  Trustee Phillips seconded the motion. Voice vote carried the motion.

 

Sheridan Pulley of Pulley, Martynowski & Blakeman - Sheridan presented the board members with a copy of the final 2016/17 budget reports.  He reviewed the Statement of Revenues, Expenditures and Changes in Fund Balances with the board, stating that the property taxes listed would be the 2015 taxes collected in 2016 and the tax cap CPI was .8% plus new properties.  He informed the board the replacement taxes had went down for everyone due to the fact that those who manage them had made many errors in prior years by distributing too much money, and that in 2016 the payouts would run about 14% less than normal.  He then reviewed the General Fund in detail showing that park salaries, employee insurance, and Christmas in the Park all went up, while pool maintenance decreased.  Pulley stated that the park still came in under budget.  Next, he reviewed the recap of the taxes that have been collected the last two years, showing an increase between 2014 and 2015. There will be another increase due to the .8%.  Pulley reviewed the Restricted Net Position and Fund Balance and lastly, he stated the parks IMRF account is very good condition and the park over all is doing very well.

NEW BUSINESS

Adopt Ordinance No. 2017-2 Notice of Christian County Prevailing Wage Rate.  Attorney Quinn Broverman presented it to the board and requested a motion to pass the ordinance. Trustee Bragg motioned to adopt Ordinance No. 2017-2. Trustee Champley seconded. Roll call vote carried the motion, with Trustee McCoy voting no.

REPORTS

Maintenance Superintendent – Superintendent Brown reported new water lines are going in at Manners; the water department is finishing up.  The pool passed its annual inspection and lastly he has priced both treated lumber and composite for the new decking on the dock.  Following discussion it was decided to stick with treated lumber.  Someone will be removing the tree down by the dock first, and he is waiting to see what concrete work will be involved to repair the area that is falling in.  Trustee Bragg suggested looking into and pricing dry sheeting wall.

Office Administrator/Secretary – MaryAnn Becker reported she contacted 911 and the official addressed used for Manners Park is 100 E. Palmer Street, she shared with the board some small apples that came from the trees on the edible trail.  The IAPD Insurance claims are being prepared for the trees that went down in the April storm.  A new claim will need to be filed for the tree that recently fell by the pool parking lot, all new security cameras are installed and working well at both the pool and Chautauqua building. Lastly, Becker reported she has updated the board changes to the employee manual and had a staff meeting to review the changes with all employees.

Recreation Director – Director Hancock reported on Thursday, June 8th Sr. Lunch of grilled burgers and hotdogs was served, next month will be chicken salad on croissant.  June 12th, through 16th was the Youth Sports Camp at DBSC, Friday, June 16th was Kids-R-Kids Dance, and Saturday, June 24th was Music Under the Chautauqua, next months will be July 22nd form 7 – 9 p.m.  Day Camp has been busy the first 5 weeks and the pool attendance has been high.  Baby swim lessons, Jr. Lifeguard and swim lessons are in full swing along with a.m. and p.m. water aerobics. Lastly, on June 22nd Ellis showed up for the first audit and an Exceeds was earned by all.

 

Trustee Bragg informed the board that he had been at Jaynes Park and was looking over the tennis courts.  He stated the cracks are not repairable and he feels it would be a good idea to remove the courts all together.  Superintendent Brown will look into removing them in the fall.

 

Trustee Phillips motioned to accept the reports as given. Trustee Marucco seconded the motion. Voice vote carried the motion

COMMITTEE REPORTS

Finance CommitteeApproval for Payment of Bills.  Trustee Phillips motioned to pay all monthly bills totaling $ 17,751.19.  Trustee Steiner seconded. Roll call carried the motion with a vote of all in favor.

ADJOURNMENT

There being no further discussion, Trustee Phillips moved to adjourn at 7:52 p.m. and Trustee Bragg seconded the motion.  Voice vote carried the motion.  The next regularly scheduled monthly meeting will be held on MONDAY, JULY 24, 2017 AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District office board room inside Manners Park.  Prior notice will be posted.

 

BOARD OF TRUSTEES SPECIAL MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

MONDAY, JUNE 19, 2017

4:00 P.M.

 

The special meeting was called to order by President Marlane Miller at 4:03 p.m. with pledge of allegiance.

 

Roll Call:  President Marlane Miller, Trustees Sue Phillips, Don Bragg, Robert Steiner, Jim McCoy, Attorney’s Robert Broverman and Quinn Broverman.  Trustee Misty Marucco arrived later and Trustee Kay Champley was absent.

 

JAYNES PARK ORDINANCE UPDATE

President Miller informed the board that last week both Attorney Quinn Broverman and she had met with residents from the area and Officer Childers.

The problems range from congregating at the park, vulgar language, blatant disrespect when asked to tone it down, drag racing etc.

 

It was suggested closing the park earlier in hopes to avoid these issues and having extra security for a few weeks.  The police department has also offered to patrol the area more during the evening, and maybe even hiring some part-time officers to watch the area.  Cars left at the park after closing will be towed.  The board also discussed having a later closing hour just during County Fair Week since a lot of visitors use that area for overflow parking at fair events.

 

Trustee Steiner motioned to change Ordinance 127 to have the hours be from sunrise to sunset.

 

President Miller asked for a second, after no response the motion died.

 

Trustee Phillips motioned that the Ordinance for the closing time at Jaynes Park be amended to read new hours of 5 a.m. to 9 p.m. daily. Signs will be posted with new hours and tow warnings. 

Phillips also stated hiring a few part-time officers to police the area for a little while.  Trustee Bragg seconded the motion.  Roll call vote carried the motion with Trustee Marucco voting abstain, and Trustee Steiner voting No.

 

OTHER MATTERS

Trustee Marucco shared with the board that this past weekend she had seen three people trip over un-level concrete at the Chautauqua Building; she is concerned someone may get hurt.  Superintendent Brown will meet with her at the building after the meeting so she can point out the bad spots for repair.

 

President Miller informed the board Swim Team had turned in the required special event paperwork to hold a chicken dinner fundraiser on June 28th for approval.

Trustee Marucco motioned to allow Swim Team to hold the June 28th chicken dinner. Trustee Bragg seconded. Voice vote carried the motion.

 

 

ADJOURNMENT

There being no further discussion, Trustee Phillips moved to adjourn at 4:35 p.m. and Trustee Steiner seconded the motion.  Voice vote carried the motion.  The next regularly scheduled monthly meeting will be held on Monday, JUNE 26, 2017 AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District office board room inside Manners Park.  Prior notice will be posted.

 

 

                           

BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

MONDAY, MAY 22, 2017

7:00 P.M.

 

The regular monthly meeting was called to order by President Marlane Miller at 7:00 p.m. with pledge of allegiance.

 

Roll Call: President Marlane Miller, Secretary MaryAnn Becker, Trustees Sue Phillips, Don Bragg, Kay Champley, Robert Steiner, Jim McCoy and Attorney Quinn Broverman. Trustee Misty Marucco was absent.

 

Trustee Steiner motioned to approve the April 24, 2017 minutes, the motion was seconded by Trustee Phillips.  Voice vote carried the motion. 

 

TREASURER’S REPORT - As of April 30, 2017

Beginning Balance 3-31-17

              PARK                                                                                        $ 631,463.49

Cash Receipts                

              PARK                                                                                        $   15,848.14

Cash Disbursements

              PARK                                                                                        $   46,806.73

Balance as of 4-30-17

              PARK                                                                                        $ 600,504.90    

 

Taylorville Park District - FUND BALANCES - As of April 30, 2017             

IMRF                                                                                                      $    32,143.59

 

SOCIAL SECURITY FUND                                                                  $    28,446.90

                                                                                    

BOND FUND                                                                                          $    28,390.24

 

PARK DISTRICT, AQUARIUM &

MUSEUM FUND                                                                                   $   18,662.91

 

Taylorville Park District                       

Improvement at Lakeshore Golf Course Fund                                     $    5,013.71

 

Trustee Bragg motioned to accept the Treasurer’s Report as submitted, Trustee Champley seconded the motion.  Roll call vote carried the motion, all in favor, with all voting yes.

 

Correspondence and/or Guests

Jerry Cocagne addressed the board to inquire about their decision to drop him as the agent on the IPARKS insurance.  President Miller expressed they were sorry he did not get a letter earlier, and they should have sent one, but the board was saving money by not having an agent.

OLD BUSINESS

Park Employee Manual Updates – President Miller read the new verbiage on the Medical Leave section of the Employee Manual that included the changes the board had made at an earlier Personnel Committee Meeting.  Discussion followed and the final changes will be inserted as agreed.

Trustee Phillips motioned to make changes as presented and corrected. Trustee Bragg seconded. Roll call vote carried the motion, all in favor, with all voting yes.

REPORTS

Maintenance SuperintendentSuperintendent Brown reported staff has been working on keeping the ball diamonds ready for games and doing a lot of mowing.  Brown informed the board he has contacted a person regarding the spraying of a poly-bonding agent to the bottom of the pool; he will have more information after they have a chance to meet. Lastly, Brown stated the fishing dock is closed, but is the next project on the list after the pool is ready for this coming weekends opening.

Office Administrator/Secretary MaryAnn Becker reported the final Act on Energy lighting upgrade report was submitted and approved on May 8th.  The park will receive a check in the amount of $5,226.27 to cover the purchase and installation of high efficiency lighting at both Don Bragg Sports Complex and the tennis courts at Manners Park. On May 11th the park received the April Personal Property Replacement tax in the amount of $8,353.13.  During the storms on April 29th, trees were lost and she had filed claims with IPARKS for funds to replace them, and she has been busy with the IPARKS representatives who have been working to get the property values up to par along with the revisions to the employee manual.  On May 16th, Sheridan arrived to perform the annual audit and wrapped things up this morning. Lastly, Becker is preparing to update all pool files, and set up new seasonal employees.

Recreation DirectorDirector Hancock reported she had completed her OMA & FOIA annual online trainings, Monsanto generously donated two new benches to the park, and that they are having games five days a week at the complex right now.  On Thursday, May 11th, was Sr. Lunch, Italian Beef Sandwiches were served, the 6th grade choir performed, and next month grilled hamburgers and hotdogs are on the menu.  On Tuesday, May 16th was the Day Camp Staff meeting, and Friday, May 19th was Kids-R-Kids Dance.  This past Friday, Saturday and Sunday Macy trained and passed 17 Lifeguards, and the Pool Staff meeting will be Tuesday, May 23rd at 5:30 p.m.  The pool will open this Saturday, May 27th, water temperature and weather permitting.   Lastly, Hancock stated Day Camp starts Tuesday, May 30th and Music Under the Chautauqua kicks off Saturday, June 24th from 7-9 p.m.

 

Trustee McCoy motioned to accept the reports as given. Trustee Champley seconded the motion. Voice vote carried the motion

COMMITTEE REPORTS

Finance CommitteeApproval for Payment of BillsTrustee Phillips motioned to pay all monthly bills totaling $ 8,919.29.  Trustee Bragg seconded. Roll call carried the motion with a vote of all in favor.

ADJOURNMENT

There being no further discussion, Trustee McCoy moved to adjourn at 8:47 p.m. and Trustee Steiner seconded the motion.  Voice vote carried the motion.  The next regularly scheduled monthly meeting will be held on MONDAY, JUNE 26, 2017 AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District office board room inside Manners Park.  Prior notice will be posted.

 

BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

MONDAY, APRIL 24, 2017

7:00 P.M.

The regular monthly meeting was called to order by President Marlane Miller at 7:01 p.m. with pledge of allegiance.

 

Roll Call: President Marlane Miller, Secretary MaryAnn Becker, Trustees Sue Phillips, Don Bragg, Misty Marucco, Kay Champley, Robert Steiner, Jim McCoy and Attorney  Quinn Broverman.

 

Oath of Office – Attorney Quinn Broverman attested to the swearing in of Board Trustees Jim McCoy, Misty Marucco and Robert Steiner for a four year term of service expiring April 2021.

 

Trustee Phillips motioned to approve the March 27, 2017 minutes, the motion was seconded by Trustee Bragg.  Voice vote carried the motion. 

 

TREASURER’S REPORT - As of March 31, 2017

Beginning Balance 2-28-17

              PARK                                                                                        $ 671,301.77

Cash Receipts                

              PARK                                                                                        $    8,708.68

Cash Disbursements

              PARK                                                                                        $   48,546.96

Balance as of 3-31-17

              PARK                                                                                        $ 631,463.49    

 

Taylorville Park District - FUND BALANCES - As of March 31, 2017           

IMRF                                                                                                      $    33,712.12

 

SOCIAL SECURITY FUND                                                                 $    30,226.13

                                                                                    

BOND FUND                                                                                         $    57,642.26

 

PARK DISTRICT, AQUARIUM &

MUSEUM FUND                                                                                  $   18,659.84

 

Taylorville Park District                       

Improvement at Lakeshore Golf Course Fund                                     $    4,963.71

 

Trustee McCoy motioned to accept the Treasurer’s Report as submitted, Trustee Champley seconded the motion.  Roll call vote carried the motion, all in favor, with all voting yes.

 

Two representatives from Women’s Softball League, Pam Moses and Angie Goodall Younker, approached the board with the request to restart the Women’s Softball League.  President Miller stated that would be a great idea, and they would need to get with Recreation Director Bailey Hancock to fill out the necessary forms.

 

 

NEW BUSINESS

Ordinance No. 2017-1 Adopting Annual Budget for Fiscal Year March 1, 2017 February 28, 2018 - Attorney Quinn Broverman introduced the ordinance stating that last month the budget was put on file for 30 days, After reviewing the figures,  he asked that the board adopt it tonight.  Trustee Phillips motioned to adopt and pass Ordinance 2017-1, Trustee Bragg seconded the motion.  Roll call vote carried the motion.

Board Member Code of Conduct President Miller welcomed the newly elected board members Misty Marucco and Robert Steiner, followed by the reading of the Board Member Code of Conduct for all board members.  Discussion followed, and then each board member signed the original copy.

Board of Trustees Committee Appointments – President Miller presented the board with the following committee appointments:

TAYLORVILLE COMMUNITY PLEASURE

DRIVEWAY & PARK DISTRICT

2017

BOARD OF TRUSTEES COMMITTEES

 

BUILDING & GROUNDS COMMITTEE

CHAIR: Don Bragg

MEMBERS: Kay Champley, Bob Steiner

 

FINANCE COMMITTEE

CHAIR:  Sue Phillips

MEMBERS:  Jim McCoy, Bob Steiner

 

INSURANCE COMMITTEE

CHAIR:  Kay Champley

MEMBERS: Don Bragg, Misty Marucco

 

RECREATION COMMITTEE

CHAIR:  Jim McCoy

MEMBERS:  Sue Phillips, Misty Marucco

 

PERSONNEL COMMITTEE

CHAIR:  Marlane Miller

MEMBERS:  ALL

REPORTS

Maintenance SuperintendentSuperintendent Brown reported staff has been working on putting up the new lights at DBSC, the rest of the upgrades have been finished, and staff is busy with upkeep on the ball diamond.  Brown informed the board that a few places on the fishing dock were getting bad and staff had covered them with plywood.  He felt it was getting close to shutting down so that safety would not be an issue. Trustee Bragg is going to come by in the morning and check on the dock.

Recreation DirectorDirector Hancock reported on Saturday, April 8th was Swim Team sign ups and Girls Softball at DBSC, on Thursday, April 13th Sr. Lunch was held with Easter Ham and Potatoes being served, next month will be Italian Beef Sandwiches and the Jr. High Choir will be performing.  On Saturday, April 22nd, a Baseball Tournament was held at Manners Park and Men’s Softball was at DBSC, Saturday, April 29th, is the Red Bland Little League Parade and Opening Day.  Sunday, April 30th, Men’s Softball will kick off its regular season.  Macy Brown has completed the Lifeguard Instructor course in Aurora, IL.  Lastly, Hancock informed the board that Day Camp is full and she has started a waiting list. 

Office Administrator/Secretary MaryAnn Becker reported the 1st Quarter Payroll Taxes have been filed and sent,  the 2017-18 City Liquor License have been applied for, both the Bland and Schmedeke Memorial Bank accounts have been closed and the funds totaling $348.59 was placed in the Miscellaneous Park account.  Becker stated the March collected replacement tax was received in the amount of $12, 970.72, and on May 3rd the annual audit will begin.  April 19th, Becker attended the IMRF Workshop and the new 2018 IMRF rate is projected to be 7.31%.  Lastly, she is in the process of wrapping up the final application for the lighting upgrade, completed her annual FOAI and OMA trainings, and presented each board member with an updated trustee contact list.

 

Trustee McCoy motioned to accept the reports as given. Trustee Phillips seconded the motion. Voice vote carried the motion

COMMITTEE REPORTS

Finance CommitteeApproval for Payment of BillsTrustee Phillips motioned to pay all monthly bills totaling $ 12,131.53.  Trustee Bragg seconded. Roll call carried the motion with a vote of all in favor.

 

EXECUTIVE SESSION

Trustee Phillips motioned to go into Executive Session 120/2 (C) (2), Trustee Champley seconded the motion.  Roll call carried the motion with a vote of all in favor.  Executive Session began at 7:40 p.m. and ended at 8:12 p.m.  No action was taken.

 

Trustee Jim McCoy asked to address the board to Thank Tanya Reno for her years of service and that she would be missed by trustees and staff.

ADJOURNMENT

There being no further discussion, Trustee Phillips moved to adjourn at 8:13 p.m. and Trustee Marucco seconded the motion.  Voice vote carried the motion.  The next regularly scheduled monthly meeting will be held on MONDAY, MAY 22, 2017 AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District office board room inside Manners Park.  Prior notice will be posted.

 

Taylorville Park District

board of trustees

2016 Board of Trustees Regular Monthly Meeting Dates

 

                                                                                          Monday, January 23, 2017

                                                                                          Monday, February 27, 2017

                                                                                          Monday, March 27, 2017

                                                                                          Monday, April 24, 2017

                                                                                          Monday, May 22, 2017

                                                                                          Monday, June 26, 2017

                                                                                          Monday, July 24, 2017

                                                                                          Monday, August 28, 2017

                                                                                          Monday, September 25, 2017

                                                                                          Monday, October 23, 2017

                                                                                          Monday, November 27, 2017

                                                                                          Tuesday, December 18, 2017