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Taylorville Community Pleasure Driveway
& Park District
Board of Trustees
Meeting Notices 2020 Year


2020 Board of Trustees Regular Monthly Meeting Dates
Monday, January 27, 2020
Monday, February 24, 2020
Monday, March 23, 2020
Monday, April 27, 2020
Tuesday, May 26, 2020
Monday, June 22, 2020

Monday, July 27, 2020
Monday, August 24, 2020
Monday, September 28, 2020
Monday, October 26, 2020
Monday, November 23, 2020
Monday, December 28, 2020.


The Finance Committee will meet on the above scheduled dates at 6:30 p.m. prior to the Board of Trustee’s meetings convening at 7:00 p.m. in the Manners Park administrative office board room.

NOTICE OF AVAILABILITY OF AUDIT REPORT

OF TAYLORVILLE PARK DISTRICT

Taylorville Community Pleasure Driveway & Park District hereby provides public notice that an audit of its funds for the period March 1, 2017 through February 28, 2018 has been made by Pulley, Martynowski and Blakeman, and that a report of such audit dated May 24, 2018 has been filed with the County Clerk of Christian County, in accordance with 30 ILCS 15/0.01 et seq.  The full report of the audit is available for public inspection at the Taylorville Park District administrative office inside Manners Park during regular business hours 8:00 a.m. to 12:00 p.m. and 1:00 p.m. to 4:00 p.m. Monday through Friday except for holidays.

                                                         Taylorville Community Pleasure Driveway & Park District

                                                         By:  MaryAnn Becker, Secretary

________________________________________________________________________________________________________________

AGENDA

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK OFFICE BOARD ROOM

MONDAY, FEBRUARY 24, 2020

7:00 P.M.

 

 

AGENDA

 

 

 

 

 

NOTICE IS HEREBY GIVEN that the Taylorville Park district will meet for a Finance Committee pre-budget discussion on Tuesday, February 18, 2020 at 3:00 P.M.  The meeting will be held in the Manners Park office board room. 

 

 Thank you,

MaryAnn Becker

Office Administrator/Board Secretary

Taylorville Park District

 

*cancelled*

NOTICE IS HEREBY GIVEN that the Taylorville Park district Board of Trustees will meet for a Personnel Committee meeting on Tuesday, February 11, 2020 at 6:00 p.m. in the Manners Park office board room.  On the agenda will be park district employee annual evaluations.    

 

 

Thank you,

MaryAnn Becker

Office Administrator/Board Secretary

Taylorville Park District

 

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK OFFICE BOARD ROOM

MONDAY, JANUARY 27, 2020

7:00 P.M.

 

 

AGENDA

 

                   A.  Resolution 2020-1 Update to the Sexual Harassment Policy

                   B.  Annual Employee Reviews

 

 

NOTICE IS HEREBY GIVEN that the Taylorville Park district Board of Trustees will meet for a Personnel Committee meeting on Tuesday, January 21, 2020 at 6:30 p.m. in the Manners Park office board room. 

 

 

Thank you,

MaryAnn Becker

Office Administrator/Board Secretary

Taylorville Park District

 

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK OFFICE BOARD ROOM

MONDAY, DECEMBER 23, 2019   

3:00 P.M.

 

 

AGENDA

 

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK OFFICE BOARD ROOM

MONDAY, NOVEMBER 25, 2019

7:00 P.M.

 

 

AGENDA

 

 

 

                   A.  Tim Mathis – Sr. Real Estate Agent with Ameren

                   A. Final Decision on North Pond Excavation Bids

                   B. Date for 2019 Employee Christmas Party

                   C. Employee Christmas Bonus

                   D. Approve 2020 Board of Trustee Meeting Dates

 

 

MINUTES

BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

MONDAY, FEBRUARY 24 7:00 P.M.

 

The regular monthly meeting was called to order by President Marlane Miller at 7:08 p.m. with pledge of allegiance.

 

Roll Call: President Marlane Miller, Secretary MaryAnn Becker, Trustees Sue Phillips, Jeff Hancock, Misty Marucco, Kay Champley, Robert Steiner, Tanya Reno and Attorney Quinn Broverman.

 

Trustee Phillips, motioned to approve the January 27, 2020 minutes; the motion was seconded by Trustee Reno. Voice vote carried the motion, all in flavor.

 

TREASURER’S REPORT - As of January 31, 2020

 

Beginning Balance 12-31-19                                 $ 844,620.58

 

Cash Receipts                                                            $    -442.67

 

Cash Disbursements                                                $    89,109.89

 

Balance as of 1-31-20                                             $ 755,068.02

 

Taylorville Park District - FUND BALANCES - As of January 31, 2020

IMRF                                                                                                     $   60,651.02

1st Installment 2018 Property Taxes                                                                                          $     13,317.50

2nd Installment 2018 Property Taxes                                                                                         $       1,137.62        

3rd Installment 2018 Property Taxes                                                                                         $       7,851.92

4th Installment 2018 Property Taxes                                                                                         $          603.23

5th Installment 2018 Property Taxes                                                                                         $          892.01                          

 

SOCIAL SECURITY FUND                                                                  $   36,169.02

1st Installment 2018 Property Taxes                                                                                          $     16,632.75

2nd Installment 2018 Property Taxes                                                                                         $      1,421.19

3rd Installment 2018 Property Taxes                                                                                         $      9,806.09

4th Installment 2018 Property Taxes                                                                                         $         753.47

5th Installment 2018 Property Taxes                                                                                         $      1,113.83

 

BOND FUND                                                                                         $   52,618.19

1st Installment 2018 Property Taxes                                                                                          $     53,832.30

2nd Installment 2018 Property Taxes                                                                                         $       4,599.36

3rd Installment 2018 Property Taxes                                                                                         $     31,738.63

4th Installment 2018 Property Taxes                                                                                         $       2,438.60

5th Installment 2018 Property Taxes                                                                                         $       3,605.73

 

PARK DISTRICT, AQUARIUM &

MUSEUM FUND                                                                             $     1,955.99

1st Installment 2018 Property Taxes                                                                                          $      10,377.05

2nd Installment 2018 Property Taxes                                                                                         $           886.62

3rd Installment 2018 Property Taxes                                                                                         $        6,117.85

4th Installment 2018 Property Taxes                                                                                         $           470.14

5th Installment 2018 Property Taxes                                                                                         $           695.06

 

Taylorville Park District                         

Improvement at Lakeshore Golf Course Fund                                    $      4,542.63

 

Trustee Reno motioned to accept the Treasurer’s Report as submitted, Trustee Champley seconded the motion.  Roll call vote carried the motion, all in favor.

 

CORRESPONDENCE AD /OR GUESTS

Jim Olive, Chairman of the Street & Sewer Committee, City of Taylorville - Mr. Olive explained to the board where the proposed new sewer pipe would run down Franklin Street and onto the Jaynes Park property.  It will be a 25 inch pipe and the city is asking for an easement to lay the pipe.  Mr. Olive took questions, but stated he was not able to answer the majority of Attorney Broverman questions which had to do with concerns on the requested easement.  After a brief discussion, it was decided to table the request for now due to the fact it was given with short notice and the board wants Attorney Broverman to contact the city Attorney regarding a few questions.

NEW BUSINESS

A.  Adopt Fiscal Year 2020/2021 Operating Budget as Presented.

Trustee Phillips motioned to Adopt the Fiscal Year 2020/2021 Operating Budget as presented. Trustee Reno seconded the motion.  Roll call vote carried the motion, all in favor.

 

REPORTS

Maintenance Superintendent – Superintendent Gary Brown reported that staff has been getting mowers serviced and ready for the season,  working on removing the trees around the pond and when the weather does not cooperate staff is working on Christmas lights.

Office Administrator/Secretary – Office Administrator, MaryAnn Becker reported on February 5th, she completed and sent the 2019 IPRF Work Comp Audit report, February 6th, Hillary Waddle, IPARKS Member Service Partner met with Becker to review IPARKS information, discuss feedback/suggestions, and answer any question we had, both Bailey Hancock and Marlane Miller also attended the meeting.  February 14th IMRF 2019 Investment Status was released, stating returns were strong with a 19.76% investment return (after fees), assets rose from 38.8 Billion to 44.6 Billion and IMRF retirement fund is 91% funded, one of the best in the state.  Becker stated she had been working on the preparation of the 2020/2021 fiscal year budget and has applied for the $500 IPARKS Aquatic Grant, and confirmed with the board that again this year the Improvements at Lakeshore Golf Course fund would sponsor a Tee Sign in the amount of $100.00.  Lastly, Becker gave the board a 2019 CITP Breakdown report as shown below.

Christmas in the Park 2019

                                                          Car Count                        Donation Booth Deposit

Friday, December 13                                                486                                                                 $1,382.95

Saturday, December 14                                           661                                                                 $1,791.47

Sunday, December 15                                              43                                                                  $   102.79

Monday, December 16                                            135                                                                 $   386.98

Tuesday, December 17                                           240                                                                 $   536.71

Wednesday, December 18                                      283                                                                 $   716.29

Thursday, December 19                                          291                                                                $   765.44

Friday, December 20                                                491                                                                 $1,413.97

Saturday, December 21                                           451                                                                  $1,656.78

Sunday, December 22                                             389                                                                  $1,568.95

Monday, December 23                                            527                                                                   $1,875.69

Tuesday, December 24                                           666                                                                  $ 2,098.46 **RECORD**

Wednesday, December 25                                     291                                                                   $   996.80

                                                                                                                                                                                                                                         

13 Day Total                                                             4,954                                                               $15,293.28                                                                  

CITP Past Years

 

CITP 2018                                                        19 Days      -         5757 Cars       -       Donations   $15,660.57

 

CITP 2017                                                        18 Days      -         6296 Cars       -       Donations   $15,507.36

 

CITP 2016                                                      17 Days      -         5366 Cars       -       Donations    $13,233.44

 

CITP 2015                                                        15 Days       -        6242 Cars       -       Donations    $13,574.00    

 

CITP 2014                                                        14 Days       -        5278 Cars       -        Donations   $12,693.04

 

CITP 2013                                                        13 Days       -        3899 Cars       -        Donations   $ 9,348.97

 

CITP 2012                                                        13 Days       -        4091 Cars       -        Donations   $ 9,844.67

 

 

Recreation Director – Director Bailey Hancock reported on Thursday, February 13th Soup & Pasta were severed at Sr. Lunch, next month will be BBQ Sandwiches, and on Friday, February 21st the Kids-R-Kids dance was held.  Hancock stated the first day of school will be Tuesday, August 18th meaning there will be 12 weeks of Day Camp, however public schools do not let out until May 28th, and she is still working out the camp start date.  She has finished the day camp weekly themes and activities planning.  Lastly, she is wrapping up the Spring/Summer flyer and is just waiting on pool stuff, sports sign up information and final plans for MUTC.

 

Trustee Phillips motioned to accept the reports as given. Trustee Champley seconded the motion. Voice vote carried the motion.

 

COMMITTEE REPORTS

Finance CommitteeApproval for Payment of Bills. Trustee Reno motioned to pay the monthly bills totaling $2,442.24.  Trustee Champley seconded. Roll call vote carried the motion, all in favor.

ADJOURNMENT

There being no further discussion, Trustee Champley moved to adjourn at 7:40 p.m. and Trustee Reno seconded the motion.  Voice vote carried the motion.  The next regularly scheduled monthly meeting will be held on MONDAY,  MARCH 23, 2020 AT 7:00 P.M. WITH HE FNANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District office board room inside Manners Park.  Prior notice will be posted.

 

 

 

BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

MONDAY, JANUARY 27 7:00 P.M.

 

The regular monthly meeting was called to order by Vice-President Tanya Reno at 7:00 p.m. with pledge of allegiance.

 

Roll Call: Vice-President Tanya Reno, Secretary MaryAnn Becker, Trustees Sue Phillips, Jeff Hancock, Kay Champley, Robert Steiner, and Attorney Quinn Broverman. President Marlane Miller and Trustee Misty Marucco were absent.

 

Trustee Phillips, motioned to approve the December 23, 2019 minutes; the motion was seconded by Trustee Steiner. Voice vote carried the motion, all in flavor.

 

TREASURER’S REPORT - As of December 31, 2019

 

Beginning Balance 11-30-19                                 $ 819,007317

 

Cash Receipts                                                            $ 30,200.92

 

Cash Disbursements                                                $   4,587.65

 

Balance as of 12-31-19                                                       $ 844,620.58

 

Taylorville Park District - FUND BALANCES - As of December 31, 2019

IMRF                                                                                                     $   60,630.42

1st Installment 2018 Property Taxes                                                                                          $     13,317.50

2nd Installment 2018 Property Taxes                                                                                         $       1,137.62        

3rd Installment 2018 Property Taxes                                                                                         $       7,851.92

4th Installment 2018 Property Taxes                                                                                         $          603.23

5th Installment 2018 Property Taxes                                                                                         $          892.01                          

 

SOCIAL SECURITY FUND                                                                 $   36,162.88

1st Installment 2018 Property Taxes                                                                                          $     16,632.75

2nd Installment 2018 Property Taxes                                                                                         $      1,421.19

3rd Installment 2018 Property Taxes                                                                                         $      9,806.09

4th Installment 2018 Property Taxes                                                                                         $         753.47

5th Installment 2018 Property Taxes                                                                                         $      1,113.83

 

BOND FUND                                                                                        $   52,595.85

1st Installment 2018 Property Taxes                                                                                          $     53,832.30

2nd Installment 2018 Property Taxes                                                                                         $       4,599.36

3rd Installment 2018 Property Taxes                                                                                         $     31,738.63

4th Installment 2018 Property Taxes                                                                                         $       2,438.60

5th Installment 2018 Property Taxes                                                                                         $       3,605.73

 

PARK DISTRICT, AQUARIUM &

MUSEUM FUND                                                                                 $     1,955.66

1st Installment 2018 Property Taxes                                                                                          $      10,377.05

2nd Installment 2018 Property Taxes                                                                                         $           886.62

3rd Installment 2018 Property Taxes                                                                                         $        6,117.85

4th Installment 2018 Property Taxes                                                                                         $           470.14

5th Installment 2018 Property Taxes                                                                                         $           695.06

 

Taylorville Park District                         

Improvement at Lakeshore Golf Course Fund                                  $      4,542.63

 

Trustee Steiner motioned to accept the Treasurer’s Report as submitted, Trustee Champley seconded the motion.  Roll call vote carried the motion, all in favor.

 

CORRESPONDENCE AD /OR GUESTS

Vice president Reno read a Thank You card received from Christian County Animal Control thanking the park district for the recent Kids-N-Kritters donation.  She also shared a letter Attorney Broverman mailed to Bill Burkhart requesting once again, that he refrain from parking on the property owned by the park district.

 

Red Bland Little League President Jen Goodman was a guest at tonight’s meeting.  She informed the board she wanted to introduce herself and meet the board members.

NEW BUSINESS

A.  Ordinance 2020-1 – UPDATING TAYLORVILLE COMMUNNITY PLEASURE DRIVEWAY AND PARK DISTRICT SEXUAL HARASSMENT POLICY.  Trustee Phillips motioned to pass Ordinance 2020-1 to update the current sexual harassment policy. Trustee Champley seconded the motion.  Roll call vote carried the motion, all in favor.

B.  Annual Employee Reviews – Board members received packets to fill out for the annual employee reviews. After a quick discussion it was decided the board would meet on Tuesday, February 11th at 6:00 PM for a Personnel Committee Meeting.

 

REPORTS

Maintenance Superintendent – Superintendent Gary Brown reported he had attended class in Peoria to renew his sprayers’ license, on January 22nd and 23rd the new Ameren well had been installed, and lastly, staff was working on Christmas lights.

Office Administrator/Secretary – Office Administrator, MaryAnn Becker reported the W-2’s, quarterly and Year End Taxes have been filed and sent out. Becker informed the board with the new increase in minimum wage the state is going to be offering a minimum wage credit the district will be eligible for, this will require filling out a schedule WC for the .25 credit in 2020. The state has also added an additional form, Schedule P which will need to be processed with the IL-941 and will verify Illinois income and withholding records.   Becker informed the board that they will be receiving their Statement of Economic forms in the mail, and to please be sure and file them before the deadline of May 1, 2020.  Today Becker renewed the Illinois Liquor License for 2020 with a fee of $600 which will be reimbursed by J & D Golf Management.  Becker shared an invitation received from Springfield Park District Derek Harms, for the February 25th Legislative Breakfast being held at Erin’s Pavilion in Springfield, she then provided the board members with a Year to Date Gross Wages of Payroll 2019 report.  Lastly, Becker informed the board she had looked into the PARC Grant program and after speaking with a representative from the IDNR there was no way they could apply for the current grant due to the fact the district had not spoken with an engineer or had plans and specs drawn up for a project. Bailey Hancock, shared she had researched a few places that repair and build pools, but neither herself nor Becker wanted to spend time on it unless the board chose to go in that direction.

Trustee Phillips motioned to start contacting engineers and getting an idea of what type of cost we are looking at. Trustee Reno seconded the motion. Voice vote carried the motion

 

Recreation Director – Director Bailey Hancock reported on Thursday, January 9th Ham & Beans were severed at Sr. Lunch, next month will be soup & pasta, on Friday, January 17th the Kids-R-Kids dance had to be canceled due to ice, she has currently sent out the Easter Sponsor letters, the affiliation papers to the appropriate sports groups and contracts for 2020 Christmas In The Park.  Hancock then asked to open the discussion of the minimum wage and the affect it will have on both the pool and day camp.  After discussion, and some suggestions it was decided to raise the daily pool admittance.

Trustee Phillips motioned to raise the pool daily admission to $5.00 per person with ages 4 and under being raised to $1.00. Trustee Hancock seconded the motion.  Roll call vote carried the motion, all in favor.

 

Trustee Phillips motioned to accept the reports as given. Trustee Champley seconded the motion. Voice vote carried the motion.

 

COMMITTEE REPORTS

Finance CommitteeApproval for Payment of Bills. Trustee Champley motioned to pay the monthly bills totaling $6,585.33.  Trustee Hancock seconded. Roll call vote carried the motion, all in favor.

ADJOURNMENT

There being no further discussion, Trustee Phillips moved to adjourn at 7:44 p.m. and Trustee Hancock seconded the motion.  Voice vote carried the motion.  The next regularly scheduled monthly meeting will be held on MONDAY,  FEBRUARY 24, 2020 AT 7:00 P.M. WITH HE FNANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District office board room inside Manners Park.  Prior notice will be posted.

 

 

 

BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

MONDAY, DECEMBER 23, 2019

3:00 P.M.

 

The regular monthly meeting was called to order by President Marlane Miller at 3:05 p.m. with pledge of allegiance.

 

Roll Call: President Marlane Miller, Secretary MaryAnn Becker, Trustees Sue Phillips, Misty Marucco, Robert Steiner, Tanya Reno, and Attorney Quinn Broverman. Trustee Jeff Hancock and Trustee Kay Champley were absent.

 

Trustee Phillips, motioned to approve the November 25, 2019 minutes; the motion was seconded by Trustee Reno. Voice vote carried the motion, all in flavor.

 

TREASURER’S REPORT - As of November 30, 2019

 

Beginning Balance 10-31-19                                 $ 833,577.97

 

Cash Receipts                                                            $ 45,552.75

 

Cash Disbursements                                                $ 60,123.41

 

Balance as of 11-30-19                                                       $ 819,007.31

 

Taylorville Park District - FUND BALANCES - As of November 30, 2019

IMRF                                                                                                     $    62,375.95

1st Installment 2018 Property Taxes                                                                                          $     13,317.50

2nd Installment 2018 Property Taxes                                                                                         $       1,137.62        

3rd Installment 2018 Property Taxes                                                                                         $       7,851.92

4th Installment 2018 Property Taxes                                                                                         $          603.23

5th Installment 2018 Property Taxes                                                                                         $          892.01                          

 

SOCIAL SECURITY FUND                                                                  $    40,812.65

1st Installment 2018 Property Taxes                                                                                          $     16,632.75

2nd Installment 2018 Property Taxes                                                                                         $      1,421.19

3rd Installment 2018 Property Taxes                                                                                         $      9,806.09

4th Installment 2018 Property Taxes                                                                                         $         753.47

5th Installment 2018 Property Taxes                                                                                         $      1,113.83

 

BOND FUND                                                                                          $   52,573.52

1st Installment 2018 Property Taxes                                                                                          $     53,832.30

2nd Installment 2018 Property Taxes                                                                                         $       4,599.36

3rd Installment 2018 Property Taxes                                                                                         $     31,738.63

4th Installment 2018 Property Taxes                                                                                         $       2,438.60

5th Installment 2018 Property Taxes                                                                                         $       3,605.73

 

PARK DISTRICT, AQUARIUM &

MUSEUM FUND                                                                                   $     1,955.33

1st Installment 2018 Property Taxes                                                                                          $      10,377.05

2nd Installment 2018 Property Taxes                                                                                         $           886.62

3rd Installment 2018 Property Taxes                                                                                         $        6,117.85

4th Installment 2018 Property Taxes                                                                                         $           470.14

5th Installment 2018 Property Taxes                                                                                         $           695.06

 

Taylorville Park District                         

Improvement at Lakeshore Golf Course Fund                                     $      4,542.63

 

Trustee Steiner motioned to accept the Treasurer’s Report as submitted, Trustee Reno seconded the motion.  Roll call vote carried the motion, all in favor.

NEW BUSINESS

A.  Ordinance 2019-4 - ORDINANCE PROHIBITING CANNABIS CONSUMPTION ON THE GROUNDS OF THE TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY AND PARK DISTRICT - Attorney Broverman requested reviewing and voting on Ordinance 2019-4 first. After a quick review and discussion, Trustee Phillips motioned to pass Ordinance 2019-4 - ORDINANCE PROHIBITING CANNABIS CONSUMPTION ON THE GROUNDS OF THE TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY AND PARK DISTRICT. Trustee Reno seconded the motion. Roll call vote carried the motion, all in favor.

B. Ordinance 2019-3 - ORDINANCE ADOPTING SMOKE-FREE REGULATIONS ON THE GROUNDS OF THE TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY AND PARK DISTRICT.  Attorney Broverman reviewed the ordinance with board members; it was suggested to remove Regulation 1, under Section Two and to restructure verbiage in Regulation 2 to include cigar, cigarette, pipe, electronic cigarette or any other tobacco inhale/exhale device.  Trustee Reno motioned to pass Ordinance 2019-3 - ORDINANCE ADOPTING SMOKE-FREE REGULATIONS ON THE GROUNDS OF THE TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY AND PARK DISTRICT subject to said changes stated above. Trustee Phillips seconded the motion. Roll call vote carried the motion, all in favor.

 

OLD BUSINESS

A.  Ameren Agreement – Attorney Broverman shared that he had spoken to Mr. Mathis and he did remove the two requested items from the verbiage, he also increased the liability insurance from one million dollars to five million dollars. Broverman stated with those changes he recommends President Miller sign off on the agreement.

 

REPORTS

Maintenance Superintendent – Superintendent Gary Brown reported staff is fully into Christmas in the Park.

Office Administrator/Secretary – Office Administrator, MaryAnn Becker shared she had received the insurance reimbursement for the 2018 December Tornado damage, the check was for $54,318.23, she stated that about $11,096.00 of that was paid out of last year’s budget and requested board approval to move the insurance funds to the overflow account.  Becker shared that two employees would be hitting milestone anniversaries this year and would like approval to purchase a gift from the Employee Incentive Account. Lastly, Becker provided trustees with a breakdown report of the Pool, Day Camp, and Concessions fiscal year 2019.

Trustee Reno motioned up to $50,000.00 of the reimbursement money be moved to the overflow account at CNB Bank & Trust.  Trustee Phillips seconded the motion. Roll call vote carried the motion, all in favor.

Trustee Phillips motioned to purchase a 20th employee anniversary gift card in the amount of $250.00 for Ben Dempsey. Trustee Reno seconded the motion. Roll call vote carried the motion all in favor.

Recreation Director – Director Bailey Hancock reported on all Christmas in the Park events which included: Jingle Bell Walk, Super with Santa, Soup with Santa, Kids & Kritters, Family Dinner & Bingo, Bake-off, Paint Party and Kid’s Cookie and Craft night. Lastly, Hancock stated Santa was ill and would not be in the dining hall tonight, but the Sleigh Rides are going on from 5:30 p.m. until 8:30 p.m.

 

Trustee Phillips motioned to accept the reports as given. Trustee Reno seconded the motion. Voice vote carried the motion.

 

COMMITTEE REPORTS

Finance CommitteeApproval for Payment of Bills. Trustee Reno motioned to pay the monthly bills totaling $4,653.48.  Trustee Reno seconded. Roll call vote carried the motion, all in favor.

ADJOURNMENT

There being no further discussion, Trustee Reno moved to adjourn at 3:36 p.m. and Trustee Phillips seconded the motion.  Voice vote carried the motion.  The next regularly scheduled monthly meeting will be held on MONDAY,  JANUARY 27, 2020 AT 7:00 P.M. WITH HE FNANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District office board room inside Manners Park.  Prior notice will be posted.

 

 

 

BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

MONDAY, NOVEMBER 25, 2019

7:00 P.M.

 

The regular monthly meeting was called to order by President Marlane Miller at 7:03 p.m. with pledge of allegiance.

 

Roll Call: President Marlane Miller, Secretary MaryAnn Becker, Trustees Sue Phillips, Misty Marucco, Robert Steiner, Tanya Reno, and Attorney Quinn Broverman. Trustee Jeff Hancock arrived late, Trustee Kay Champley was absent.

 

Trustee Reno, motioned to approve the October 28, 2019 minutes; the motion was seconded by Trustee Phillips. Voice vote carried the motion, all in flavor.

 

TREASURER’S REPORT - As of October 31, 2019

 

Beginning Balance 9-30-19                                   $ 849,161.76

 

Cash Receipts                                                            $ 31,235.91

 

Cash Disbursements                                                $ 46,819.70

 

Balance as of 10-31-19                                                       $ 833,577.97

 

Taylorville Park District - FUND BALANCES - As of October 31, 2019

IMRF                                                                                                     $    61,464.29

1st Installment 2018 Property Taxes                                                                                          $     13,317.50

2nd Installment 2018 Property Taxes                                                                                        $       1,137.62        

3rd Installment 2018 Property Taxes                                                                                         $       7,851.92

4th Installment 2018 Property Taxes                                                                                         $          603.23                          

 

SOCIAL SECURITY FUND                                                                $    39,541.44

1st Installment 2018 Property Taxes                                                                                          $     16,632.75

2nd Installment 2018 Property Taxes                                                                                         $      1,421.19

3rd Installment 2018 Property Taxes                                                                                         $      9,806.09

4th Installment 2018 Property Taxes                                                                                         $         753.47

 

BOND FUND                                                                                          $ 120,829.70

1st Installment 2018 Property Taxes                                                                                          $     53,832.30

2nd Installment 2018 Property Taxes                                                                                        $       4,599.36

3rd Installment 2018 Property Taxes                                                                                         $     31,738.63

4th Installment 2018 Property Taxes                                                                                         $       2,438.60

 

PARK DISTRICT, AQUARIUM &

MUSEUM FUND                                                                                  $     2,485.16

1st Installment 2018 Property Taxes                                                                                          $      10,377.05

2nd Installment 2018 Property Taxes                                                                                         $           886.62

3rd Installment 2018 Property Taxes                                                                                         $        6,117.85

4th Installment 2018 Property Taxes                                                                                         $           470.14

 

Taylorville Park District                         

Improvement at Lakeshore Golf Course Fund                                     $      2,485.16

Trustee Steiner motioned to accept the Treasurer’s Report as presented, Trustee Reno seconded the motion.  Roll call vote carried the motion, all in favor.

 

CORRESPONDENCE AND /OR GUESTS

A. Tim Mathis – Sr. Real Estate Agent with Ameren – Mr. Mathis introduced Don Richardson, Environmental Specialist with Ameren, and Bret Carney, Construction Consultant Manager.  Mr. Richardson addressed the board with the steps that Ameren is taking to continually check the area for contamination, he answered questions the board had regarding the placement of the well and regards to the wells already in place.  Richardson stated the old wells are showing no contamination; and haven’t for quite some time so they plan on removing them and a new well would be dug in a different area.  They will continue to test and monitor the new well the same as the old ones. 

Richardson shared that there is no contamination on the park property, nothing to hinder human health or the drinking water, he included they will continue to watch the water quality even after the current wells are shut down.   They will monitor and have a report on it quarterly, should anything unusual show up it will be addressed.  Lastly,  Richardson stated Ameren does need a proposed access agreement to put in the new well, Mr. Mathis stated it would be drawn up and given to Attorney Broverman for his review, before President Miller signs it.

Trustee Steiner motioned to grant the request for a proposed access agreement subject to Attorney Broverman’s approval. Trustee Marucco seconded the motion.  Roll call vote carried the motion, all in favor.

NEW BUSINESS

A. Date for Employee Christmas Party – after brief discussion it was decided the employee party would be held on Saturday, January 4, 2020 at 6:00 p.m. Staff will look into having it at Rosati’s Pizza.

B. Employee Christmas Bonus – Trustee Reno motioned to keep Christmas Bonuses the same as last year. Trustee Phillips seconded the motion. Roll call vote carried the motion, all in favor.

C. Approve 2020 Board of Trustee Meeting Dates – The following meeting dates are set for the year 2020:

2020 Board of Trustees Regular Monthly Meeting Dates

Monday, January 27, 2020

Monday, February 24, 2020

                                                                           Monday, March 23, 2020

                                                                          Tuesday, May 26, 2020

                                                                          Monday, June 22, 2020

                                                                           Monday, July 27, 2020

                                                                          Monday, August 24, 2020

Monday, September 28, 2020

                                                                         Monday, October 26, 2020

Monday, November 23, 2020

Monday, December 28, 2020

Trustee Reno motioned to accept the 2020 meeting dates. Trustee Phillips seconded the motion. Voice vote carried the motion, all in favor

 

D. Final Decision on North Pond Excavation Bids – President Miller informed the board that Andy Aldrich of Aldrich Excavating had pulled his bid due to personal injury.  After a short discussion followed regarding the remaining open bids.   Trustee Phillips motioned to accept the bid from Michael Mizeur in the amount of $135,125.00. Trustee Hancock seconded the motion. Roll call vote carried the motion, with Phillips, Hancock, Marucco, Reno and Miller all voting Yes, Steiner voted No.

 

REPORTS

Maintenance Superintendent – Superintendent Gary Brown reported staff  started removal of brush and trees around the pond area, but had to stop due to weather. As of now all staff will be working on Christmas in the Park.

Office Administrator/Secretary – Office Administrator, MaryAnn Becker asked the board to check out their new IPARKS Update brochures in their packets, Manners Park pond was featured on the cover, the IPARKS insurance claims from the December 1, 2018 tornado damage has been processed and the park will be receiving a check in the amount of $54,318.23.  IPRF has set the 20/21 Work Comp Insurance bill at $17,007.00, up only $167 from the year before, and on November 15th Becker received paper work for the 2020 Safety Grant, the parks certificate amount this year is $1,857.00.  On November 12th the 5th Distribution of the 2018 Property Taxes was received in the amount of $29,717.06 and IMRF (Illinois Municipal Retirement Fund)  has set the parks final Employer Rate  to 6% for the fiscal year 2020, this is up from the 2019 rate of 3.08%. Lastly, Becker shared with the board information she learned regarding the “Weed in the Park” seminar she attended on October 30th, discussion followed.

Trustee Phillips motioned to have an ordinance drawn up prohibiting the use of cannabis in the park district, and to adjust the current cigarette ordinance to also cover e-cigarettes (vaping). Trustee Reno seconded the motion. Roll call vote carried the motion, all in favor.

Recreation Director – Director Bailey Hancock reported on Friday, November 8th, Kids-R-Kids held their monthly dance, Thursday, November 14th was Sr. Lunch, Turkey and dressing was served. On December 12th, Sr. Brunch will be held at 11:00 a.m. Hancock reported on Tuesday, November 19th she spoke at the Kiwanis Lunch and on Monday, December 2nd she will be on the local radio station at 9:40 a.m. to share the Christmas in the Park events.

 

Trustee Reno motioned to accept the reports as given. Trustee Phillips seconded the motion. Voice vote carried the motion.

 

COMMITTEE REPORTS

Finance CommitteeApproval for Payment of Bills. Trustee Reno motioned to pay the monthly bills totaling $10,620.49.  Trustee Phillips seconded. Roll call vote carried the motion, all in favor.

ADJOURNMENT

There being no further discussion, Trustee Reno moved to adjourn at 8:05 p.m. and Trustee Phillips seconded the motion.  Voice vote carried the motion.  The next regularly scheduled monthly meeting will be held on MONDAY,  DECEMBER  23, 2019 AT 3:00 P.M. WITH HE FNANCE COMMITTEE MEETING AT 2:30 P.M. at the Taylorville Park District office board room inside Manners Park.  Prior notice will be posted.

 

 

Taylorville Park District

board of trustees

 

2020 Board of Trustees Regular Monthly Meeting Dates

 

                                                                                          Monday, January 27, 2020

                                                                                          Monday, February 24, 2020

                                                                                          Monday, March 23, 2020

                                                                                          Monday, April 27, 2020

                                                                                          Tuesday, May 26, 2020

                                                                                          Monday, June 22, 2020

                                                                                          Monday, July 27, 2020

                                                                                          Monday, August 24, 2020

                                                                                          Monday, September 28, 2020

                                                                                          Monday, October 26, 2020

                                                                                          Monday, November 23, 2020

                                                                                          Tuesday, December 28, 2020